Research Administration Coordinator

About this role

Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process.

Job Category: Academic Staff

Employment Type: Regular

Job Profile: Research Program Coordinator

Job Summary: Join a collaborative team advancing innovative cancer research, education, and patient care at the University of Wisconsin School of Medicine and Public Health. The Department of Radiation Medicine is seeking a highly organized and motivated Research Program Coordinator to support research initiatives, faculty recruitment efforts, and strategic departmental programs within the Radiation Medicine Physics program.

In this dynamic role, you will serve as a key partner by coordinating research activities, managing program operations, facilitating multidisciplinary collaborations, and supporting grant-funded initiatives. You will help bring people together to advance scientific discovery by coordinating participant engagement, tracking project milestones, maintaining program documentation, and supporting data collection and analysis efforts for informal and formal reporting.  You will serve as a central hub for scheduling coordination and logistics, ensuring seamless alignment of meetings, events, travel, and programmatic activities across leadership, stakeholders, and research initiatives including internal and external collaborators.  You will support the development of high-impact grant proposals and research protocols, assisting in their development and assembly while ensuring compliance with all applicable regulations while advancing innovative initiatives.

This position is not a laboratory-based research role and does not involve conducting bench research or experiments. This position is ideal for someone who enjoys building relationships, managing complex projects, improving processes, and contributing to work that has a meaningful impact on research, education, and the future of cancer care. The successful candidate will bring a high level of responsiveness and rapid engagement, thriving in a fast-paced environment while leveraging strong organizational and communication skills to collaborate across disciplines to support innovative programs and initiatives.

• This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location.

Key Job Responsibilities: • Serves as a unit liaison and subject matter expert among internal and external stakeholder groups, collaborates across disciplines and functional areas, provides program information, and promotes the accomplishments and developments of scholars and research initiatives

• Coordinates the daily activities and contracts related to one or more research program(s)

• Develops policies, procedures, and institutional agreements on behalf of the program

• Monitors program budget(s) and approves unit expenditures

• Plans, develops, and implements processes and protocols to support research aims

• Assists in the development, coordination, and facilitation of trainings and workshops for internal and external audiences to disseminate research program developments and information

Department: School of Medicine and Public Health, Department of Radiation Medicine

The Department of Radiation Medicine at the University of Wisconsin is dedicated to advancing the field of radiation oncology through excellence in education, research, and patient care. We are committed to training the next generation of leaders—including radiation oncologists, medical physicists, and radiation therapy professionals—while conducting innovative research that drives progress in cancer treatment. Our team is equally devoted to delivering high-quality, compassionate care to individuals affected by cancer.

Compensation: Employees in this position can expect to receive benefits such as generous vacation, holidays, and sick leave; competitive insurances and savings accounts; retirement benefits. For more information, refer to the campus benefits webpage.

Required Qualifications: • Demonstrated experience coordinating projects, programs, events, research activities, or administrative operations in a professional setting.

• Strong organizational skills with the ability to manage multiple priorities, maintain detailed records, meet deadlines, and adapt to changing program needs.

• Excellent written and verbal communication skills, with the ability to effectively collaborate with diverse stakeholders and provide exceptional administrative and programmatic support.

• Demonstrated advanced proficiency in office software (e.g., Word, Excel, PowerPoint, Outlook).

Preferred Qualifications: • Experience supporting research programs, grant-funded projects, academic programs, or clinical operations within a higher education, healthcare, or research environment.

• Experience coordinating recruitment, onboarding, training activities, meetings, or events involving multiple stakeholders and competing priorities.

• Proficiency with data management, reporting, survey administration, or analysis tools, including experience maintaining documentation, tracking project metrics, and supporting compliance-related activities.

• Demonstrated familiarity with emerging AI tools in an office setting including applying them to drive efficiency and process improvements

Education: Bachelors degree preferred.

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To apply for this position, select either “I am a current employee” or “I am not a current employee” under Apply Now. You will then be prompted to upload your application materials. Important: The application has only one attachment field. Upload the following documents in that field, either as a single combined file or as multiple files in the same upload area.

 • Cover letter

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