Recruitment Specialist

About this role

Department: Charlotte Area Transit System Department Salary: $66,826.00 - $96,061.79 Commensurate with Experience Thank you for your interest in joining the team that keeps Charlotte moving, at a very exciting time for our organization. At the Charlotte Area Transit System (CATS), we’re committed to delivering safe, reliable, and innovative transit services for our growing community, and we value employees who bring professionalism, passion, and a commitment to public service.   This position is currently employed by CATS, a department of the City of Charlotte. With the passage of the PAVE Act and last year’s sales tax referendum, CATS is preparing to transition from a City department to the newly created Metropolitan Public Transit Authority (MPTA). The MPTA was established to strengthen regional transit governance, improve accountability, and support long‑term investment in mobility. It’s an important and exciting step forward for transit in our region.   Employees hired into this role will remain City employees through December 31, 2026, and will transition to MPTA employment on January 1, 2027. Benefits and compensation will follow City provisions through 2026 and shift to MPTA provisions in 2027, with clear information shared in advance. Your core duties, reporting structure, and daily responsibilities will remain consistent, with no break in service. If anything delays the transition, your City employment, including compensation and benefits, will remain in place until the move to the MPTA occurs.   The creation of the MPTA positions us for a more modern, sustainable, and efficient transit system, one that can better support the Charlotte region for decades to come. We’re excited about what’s ahead and appreciate your interest in being part of it.

SUMMARY The Recruiting Specialist performs technical and administrative work supporting end-to end full-cycle talent acquisition including coordinating recruitment processes, sourcing candidates, and managing hiring workflows from job posting through onboarding. Reporting to the Recruiting Supervisor, this position serves as the primary operational coordinator for assigned recruitments, ensuring hiring activities are conducted efficiently, consistently, and in alignment with established procedures.

The role works closely with hiring managers, candidates, HR staff, and external partners to support full-cycle recruitment execution. The Recruiting Specialist manages applicant tracking activities, coordinates interviews, assists with candidate evaluation processes, and ensures required documentation and approvals are completed throughout the hiring lifecycle. Through organized workflow management and responsive communication, this position supports timely hiring outcomes and positive candidate experiences. Major Duties and Responsibilities Recruitment Workflow Coordination • Coordinates recruitment activities from requisition approval through onboarding. • Posts job announcements and manages recruitment timelines. • Reviews requisitions for completeness and required approvals. • Tracks recruitment status and hiring progress. • Ensures adherence to established hiring procedures.

Candidate Sourcing & Outreach • Conducts candidate sourcing activities using approved recruitment platforms. • Screens applications for minimum qualifications based on established criteria. • Communicates with candidates regarding application status and next steps. • Supports recruitment outreach initiatives and hiring events. • Maintains candidate pipelines for recurring positions.

Interview Coordination & Support • Schedules interviews and coordinates logistics with hiring managers and candidates. • Prepares interview materials and evaluation tools. • Ensures interview documentation is completed and collected. • Maintains communication throughout interview processes.

Applicant Tracking System (ATS) Administration • Maintains accurate applicant records within recruitment systems. • Updates candidate status and workflow stages. • Ensures required documentation is uploaded and retained. • Generates recruitment reports as requested.

Hiring Manager Guidance • Provides procedural guidance to hiring managers regarding recruitment steps and timelines. • Assists managers with completion of required hiring documentation. • Monitors hiring progress and follows up on pending actions. • Escalates delays or issues to supervisory staff.

Pre-Employment & Onboarding Coordination • Coordinates pre-employment activities including background checks and required screenings. • Prepares onboarding documentation and communicates next steps to new hires. • Ensures hiring documentation is completed prior to start dates. • Coordinates onboarding activities with HR Administration staff.

Compliance & Documentation Support • Maintains recruitment records consistent with organizational and regulatory requirements. • Ensures hiring documentation is complete and audit-ready. • Supports equal employment opportunity documentation practices. • Identifies missing or incomplete records and follows up as needed.

Continuous Improvement & Recruitment Optimization • Identifies recurring recruitment workflow challenges. • Assists with improvements to recruitment processes or tools. • Supports recruitment initiatives and special projects. • Participates in hiring events and outreach efforts.

Core Competencies Recruitment Process Execution: Ability to administer recruitment activities accurately and efficiently within established procedures. • Manages recruitment workflows consistently. • Maintains organized hiring processes. • Supports timely hiring outcomes. • Ensures procedural compliance.

Candidate Engagement and Customer Service: Ability to communicate professionally with candidates and hiring managers. • Provides clear and timely communication. • Maintains professional candidate interactions. • Supports positive hiring experiences. • Demonstrates responsiveness.

Organization and Workflow Manag

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