Records Information Specialist I

About this role

Our associates celebrate lives. We celebrate our associates.

This entry-level role is to perform detailed reviews of property records; reading, analyzing and interpreting contracts, legal documents and other records to establish ownership/rights of property. Compares various data to ensure all critical information is recorded. Applies proven problem-solving skills to reconcile discrepancies between multiple record sources.

JOB RESPONSIBILITIES  • Reviews multiple data fields including name, address, date and other critical information for completeness and accuracy • Responsible for data entry of reconciled and reviewed critical information listed above and other vital statistics • Reconciles discrepancies between multiple record sources • Utilizes superior attention to detail to identify variances in location records including ownership, dates and transfers • May physically retrieve records from various locations (vaults, shelves, file cabinets, attics, basements, etc.) to perform daily tasks • Assists with quality assurance and some analysis of Excel spreadsheets • Assists with property verification walks with location maintenance representative • Performs quality reviews of completed reconciliation work • Maintains reconciling accuracy of 75% or greater for location • Completes annual company training requirements • Manages workload and provides summary reports to management when necessary • Adapts to changing work requirements and environment as needed • This is not intended to be an all-inclusive list of the essential functions or duties related to this job

MINIMUM Requirements

Education • High school diploma or equivalent

Certification/License • Valid state driver’s license in good standing

Experience • Six (6) months applicable reconciling work experience in area requiring strong attention to detail • Lean experience a plus

Knowledge, Skills and Abilities • Strong problem solving abilities • Proficiency in Microsoft Word, Excel and Outlook • Highly detail-oriented with a careful eye for quality control and presentation of work • Self-motivated and driven to produce results within tight deadlines and with maximum quality within allowed time constraints • Strong verbal communication skills; ability to articulate project status as needed

Work CONDITIONS

Work Environment • Work indoors during all seasons and weather conditions • Comply with Corporate dress code policy

Work Postures • Sitting continuously for many hours per day, up to 6 hours per day • Climbing stairs to access buildings frequently

Physical Demands • Physical effort requiring manual dexterity is required, includes paperwork, calculators, computers and phone usage • Ability to ascend/descend step-ladders to retrieve files from ground floor and top shelves of vaults, often in tight spaces • Ability to move bankers boxes of files up to 50lbs • Keen vision required to read historical documents/images (paper & electronic) and obtain key pieces of information, transcribing them accurately into electronic spreadsheet

Work Hours • Working beyond “standard” hours and overtime as the need arises • Travel not required

Postal Code: 33759

Category (Portal Searching): Administration and Clerical

Job Location: US-FL - Clearwater

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