Property Manager, Real Estate and Facilities

About this role

Job Description: The   Corporate Services   team   is dedicated to c ustomer service and hospitality   by providing all employees and clients with   an exceptional   overall experience from the moment they enter a Dimensional building.     The Corporate Services Property Manager works with multiple areas of the business at Dimensional Fund Advisors and third-party tenants to deliver best in class customer service and asset management.  

DUTIES & RESPONSIBILITIES  

• Manages all   day-to-day building operations   and financial activities for   a   single , Class AA   real estate development.  

• Develops and provides   support   for ongoing improvement of preventive maintenance programs, engineering procedures, capital replacement schedules, and budget operating costs estimates and comparisons.   

• Conducts regularly scheduled inspections of building systems, common areas, customer and vacant spaces, and grounds to determine condition and provide support for appropriate action.    Assures   that internal and external customers are offered a comfortable, safe, and attractive work environment.  

• Evaluates service request trends and makes recommendations for improved services.  

• Responds to customer needs, ensuring that administrative and building technical staff resolve problems promptly.  

• Helps   prepare, administer, and participates in property’s emergency management plan.   

• Ensures that services are provided in compliance with policies, procedures, regulations and contractual obligations and standards.  

• Responsible with assistance   of   engineering, for establishing permanent records and procedures for property safety inspection and incident reporting.  

• Recommends and/or approves alterations, maintenance and reconditioning as the need arises.  

• In partnership with Finance, prepares and delivers timely, accurate and complete   financial   reports. Develops and controls annual budgets for operating and capital expenditures.  

• Forecasts management plans and prepares monthly performance   evaluations , explaining any variances if needed.  

• Review and approve invoices   and requisitions , and monthly rent edits. Review and ensure the accuracy of the General Ledger.  

• Complete understanding of   tenant leases,   management contracts, vendor agreements, certificates of insurance and other building/facility contracts.  

• Act as the primary point of contact for   retail   tenants, manage move-ins/move-outs, conduct property tours, and handle lease renewals and enforcement .   

• Provides formal supervision to individual employees and contractors within single functional or operational area .  

• In partnership with Engineering & Facilities   personnel , r espond to and resolve after-hours emergency calls as needed.  

• Oversee the   timely   review and approval of onsite Property Management/Facilities   team   expense reports and paid time of f (PTO) requests, ensuring compliance with company policies.  

• Foster a high-performing team culture through regular performance discussions, ongoing coaching and feedback, and active participation in the annual performance review process for direct reports.  

• Develops   business relationships through membership and participation in professional, industry/trade and civic organizations.  

• Evaluates and improves technical advancements as brought forth by the industry.  This includes seeking out technology to keep the company in a position of informed decision making regarding the overall value and timing of such advancements.  

• Performs other duties as assigned .  

QUALIFICATIONS  

REQUIRED  

• Bachelor’s   degree or equivalent experience.  

• 5 -7 + years of experience in managing commercial real estate.  

• Expert   in Microsoft Office (Word, Excel, Outlook) with the ability to learn   additional   programs as needed .  

• Complete understanding of property financials, reporting variances, and adhering to annual operating budget .  

• Ability to multitask and manage multiple calendars .  

• Ability to   problem   solve   and work well under pressure .  

• Self-starter who can manage multiple projects   simultaneously   and meet deadlines .   

• Able to work equally well in a team environment and independently .   

• Detail oriented and   extremely   organized .  

• Understand how to build healthy and high performing teams.  

• Excellent relationship, persuasion/influence, presentation and communication (verbal/written) skills   and diplomacy to interact with corporate executives, third-party owners, and contractors .   

• Ability to interact effectively with all levels of the organization.  

PREFERRED  

• Experience with work order system management, asset tracking and ASHRAE.  

• CPM, RPA certification or commitment to obtain certification.  

• State specific   Real Estate License or commitment to obtain certification

     Dimensional offers a variety of programs to help take care of you, your family, and your career, including comprehensive benefits, educational initiatives, and special celebrations of our history, culture, and growth.

It is the policy of the Company to provide equal opportunity for all employees and applicants.  The Company recruits, hires, trains, promotes, compensates, and administers all personnel actions without regard to actual or perceived race, color, religion, religious practice, creed, sex, sex stereotyping, pregnancy (which includes pregnancy, childbirth, and medical conditions related to pregnancy, childbirth, or breastfeeding), caregiver status, gender, gender identity, gender expression, transgender identity, national origin, age, mental or physical disability, ancestry, medical condition, marital status, familial status, domestic partnership status, military or veteran status or service, unemployment status, citizenship status or alienage, sexual orientation, status as a victim of domestic violence, status as a victim of stalking, status

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