Project/Program Coordinator - Radiology

About this role

Location ST. LOUIS, MO 63110

 Scheduled Hours 40

Position Summary The Project/Program Coordinator will serve as the primary administrative and operational lead supporting the Vice Chair of Imaging Sciences and AI Research and Founding Director of the Center for Computational and AI-enabled Imaging Sciences (C2AIS).

This individual will provide high-level leadership for the administrative, operational, and programmatic infrastructure required to build, advance, and sustain the C2AIS; support the strategic and administrative management of the Vice Chair’s computational imaging research enterprise; and provide supervisory oversight for the administrator supporting the Computational Imaging Research Center (CIRC).

This role is designed for an experienced, proactive, and strategically minded administrator who can function with a high degree of independence, judgment, and discretion. The position will oversee a broad portfolio that includes center operations, strategic planning support, program development, faculty and stakeholder coordination, executive-level communications, event and initiative management, administrative supervision, and research program administration.

The role will devote effort to C2AIS administration, C2AIS-CIRC cross-center coordination activities, and conduct the administration of the research laboratory and program.

Job Description

Primary Duties & Responsibilities:

Center Administration for C2AIS:

• • Manage the day-to-day administrative operations of C2AIS. • Serve as the primary administrative point of contact for center-related activities, communications, and logistics. • Support implementation of the Center’s strategic priorities, annual objectives, and operational goals. • Coordinate meetings for Center leadership, affiliated faculty, advisory groups, and working groups. • Track action items, deadlines, and deliverables across Center initiatives. • Develop, organize, and maintain efficient administrative systems and standard operating procedures for Center functions. • Coordinate activities across departments, divisions, institutes, and institutional collaborators participating in C2AIS. • Facilitate communication among faculty affiliates, trainees, staff, and institutional partners. • Support preparation of annual reports, presentations, summaries, and other materials for institutional leadership. • Help coordinate faculty recruiting visits and manage other event logistics. • Assist with Center communications, announcements, newsletters, website content, and other external-facing materials. Serve as a liaison to the MIR Communications & Marketing team. • Support budget tracking, purchasing, reimbursements, invoice processing, and other administrative financial activities for Center operations. • Help collect, organize, and track Center activity metrics, accomplishments, and reporting needs. • Provide administrative support for special projects, new partnerships, and strategic initiatives related to the growth and development of the Center. • Manage calendar and scheduling for Center-related activities and Vice Chair.

• • Provide supervisory oversight to the Center administrators (in the future as more are added).

Cross-Center Coordination Activities:

• • Provide supervisory oversight to the administrator supporting the CIRC. • Help align administrative workflows, priorities, and communications across C2AIS and CIRC. • Coordinate and track space assignments within the shared C2AIS/CIRC space.

Administration of the Vice Chair’s Research Laboratory and Program:

• • Coordinate lab meetings, project meetings, and research-related scheduling. • Maintain research group rosters, schedules, contact lists, and administrative records. • Support administrative coordination of individual, collaborative, and multi-investigator research projects. • Track project timelines, milestones, deadlines, and reporting requirements. • Assist with the administrative aspects of grant proposal development, submission, renewals, and progress reporting. • Help assemble proposal materials and coordinate with grants management staff, collaborators, and institutional offices. • Coordinate onboarding, appointments, and related personnel processes for members of the research group. • Assist with budget tracking, purchasing, reimbursements, and other financial processes related to the research portfolio. • Help establish and maintain organized workflows that support effective management of the laboratory and broader research enterprise. • Academic Administrative duties for Vice Chair.

Working Conditions: Job Location/Working Conditions: • Normal office environment. • Ability to travel to various on- and off-campus locations.

Physical Effort: • Typically sitting at a desk or table. • Repetitive wrist, hand or finger movement.

Equipment: • Office equipment

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.

Required Qualifications

Education: Bachelor’s degree or combination of education and/or experience may substitute for minimum education. Certifications /Professional Licenses : No specific certification/professional license is required for this position.

Work Experience: Relevant Experience (3 Years) Skills: Not Applicable Driver's License: A driver's license is not required for this position.

More About This Job Preferred Qualifications:

The ideal candidate will bring strategic judgment, operational sophistication, exceptional organizational skills, and the ability to serve as a trusted partner to senior academic leadership. The role will work closely with Center leadership, faculty affiliates, departmental administrative staff, finance and grants personnel, and institutional partners across Wash

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