Project Manager

About this role

(ID: 2026-2659)

Axle is a bioscience and information technology company that offers advancements in translational research, biomedical informatics, and data science applications to research centers and healthcare organizations nationally and abroad. With experts in biomedical science, software engineering, and program management, we focus on developing and applying research tools and techniques to empower decision-making and accelerate research discoveries. We work with some of the top research organizations and facilities in the country including multiple institutes at the National Institutes of Health (NIH).

Axle is seeking a Project Manager to join our vibrant team at the National Institutes of Health (NIH) supporting the Bethesda, MD

Benefits We Offer:

• 100% Medical, Dental & Vision Coverage for Employees

• Paid Time Off and Paid Holidays

• 401K match up to 5%

• Educational Benefits for Career Growth

• Employee Referral Bonus

• Flexible Spending Accounts:

• Healthcare (FSA)

• Parking Reimbursement Account (PRK)

• Dependent Care Assistant Program (DCAP)

• Transportation Reimbursement Account (TRN)

A. Tasks & Deliverables

1. Funding Opportunity Announcement (FOA) & Administrative Support

• Draft FOA templates and administrative sections for GMS review.

• Maintain FOA publication tracking log and clearance workflows.

• Deliverable: FOA Template & Publication Tracking Spreadsheet.

2. Application Intake & Validation

• Monitor Electronic Research Administration (eRA) Commons receipt queue.

• Validate administrative completeness (forms present, page limits) and flag missing items.

• Prepare administrative completeness reports for each application.

• Deliverable: Application Intake Report (one per application).

3. Budget Review Support

• Perform mathematical verification and consistency checks between SF-424 Research & Budget Justification.

• Produce budget comparison worksheets and preliminary cost-analysis summaries.

• Deliverable: Budget Verification Worksheet & Cost Summary.

4. Compliance & Checklist Reviews

• Check presence of required assurances (human subjects, vertebrate animals, IACUC, IRB approvals), registrations (SAM/UEI), and other attachments.

• Prepare checklist summary for GMS review.

• Deliverable: Compliance Checklist.

5. Risk & Due Diligence

• Compile institutional award history, audit summaries (Single Audit), and other source documents for GMS.

• Deliverable: Applicant Risk Brief.

6. Just-In-Time (JIT) Tracking

• Track JIT requests; validate completeness of JIT materials and prepare JIT summary memos.

• Deliverable: JIT Status Log & JIT Memo.

7. Communications & Workflow

• Draft standard correspondence and internal routing memos for GMS approval.

• Maintain shared mailbox triage log.

• Deliverable: Draft Correspondence Packet.

B. Award & Notice Preparation

1. Draft Notice of Award (NoA) Packages

• Assemble draft Notice of Award elements (funding summary, terms to consider, recommended conditions) for GMS review.

• Deliverable: Draft NoA Package (for review only).

2. Funding Documentation

• Prepare funding summary sheets, obligation worksheets, and internal checklists.

• Deliverable: Funding Summary & Obligation Worksheet.

C. Post-Award Tasks

1. Post-Award Setup & Onboarding

• Enter award metadata into NIH tracking systems (under supervision), create grantee file folders, and assemble administrative award packets.

• Deliverable: Award Setup Checklist.

2. Financial Monitoring & Reporting Support

• Reconcile budget vs. awarded amounts; prepare monthly/quarterly financial status summaries for GMS review.

• Track and summarize Federal Financial Report (FFR) submissions and flag delinquent reports.

• Deliverable: Financial Monitoring Report (monthly/quarterly).

3. Grant Administration & Compliance Monitoring

• Review and summarize progress reports, other support, no-cost extension requests, and prior approval requests for completeness and policy issues.

• Prepare issue logs and draft recommendation memos for GMS action.

• Deliverable: Post-Award Compliance Summary & Issue Log.

4. Amendments, Modifications & Closeout Support

• Compile documentation for administrative amendments and closeout packages (final FFR reconciliation, final progress report, property disposition).

• Prepare draft closeout checklists and closeout memos.

• Deliverable: Closeout Package & Checklist.

5. Closeout & Records Management

• Ensure award records meet NIH retention/compliance standards and prepare electronic archive packages.

• Deliverable: Archived Award Record Package.

D. Performance Standards & Acceptance Criteria

• Timeliness: Deliverables submitted within agreed due dates; late submissions require written notification and mitigation plan.

• Accuracy: Zero arithmetic errors on budget worksheets; policy-related flags must reference applicable NIH policy citations (drafts acceptable; final determinations by GMS).

• Completeness: Each deliverable contains required fields and a one-page executive summary for GMS.

• Quality: Documents are professional, editable (MS Word/Excel), and include version control (version, date, author).

• Acceptance: GMS reviewer will accept, accept with comments, or reject deliverable within 5 business days. Rejected deliverables must be corrected and resubmitted within the agreed timeline. (See Performance Evaluation Standards – Attachment 4)

E. Reporting & Meetings

• Status Reports: Weekly brief status report on active tasks and outstanding items (format: 1-page plus dashboard).

• Monthly Meeting: Monthly review with GMS leadership to review performance metrics, risks, and backlog.

• Ad Hoc: Immediate escalation for items that could materially affect award timing or compliance.

Deliverable Chart

Deliverable Description

Due Date

FOA Template & Publication Tracking Spreadsheet

5 Business Days of Request

Application Intake Report (one per application)

3 Business Days after Receipt

Budget V

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