Project Coordinator III

About this role

We anticipate the application window for this opening will close on - 8 Sep 2026   Careers that change lives start here. Medtronic is a global leader in healthcare technology with a Mission to alleviate pain, restore health, and extend life. Our 95,000 employees work across more than 150 countries to put patients first — developing innovative medical technologies that improve the lives of 72+ million patients each year. Your unique talents will help shape the future of healthcare while building a career grounded in purpose, growth, and impact.

A Day in the Life The Structural Heart integrated operating unit offers minimally invasive approaches to restore proper structure and function of the heart and the aorta. We focus on the transcatheter replacement or repair of the four heart valves—aortic, pulmonic, mitral, tricuspid—and the placement of stent grafts to treat aneurysms and dissections of the body’s largest artery, the aorta.

At Medtronic, we bring bold ideas forward with speed and decisiveness to put patients first in everything we do. In-person exchanges are invaluable to our work. We are working onsite a minimum of 4 days per week as part of our commitment to fostering a culture of professional growth and cross-functional collaboration as we work together to engineer the extraordinary. This role will require less than 10% of travel to enhance collaboration and ensure successful completion of projects.

Location: Mounds View, MN                     We are excited to be hiring a Clinical Studies Project Coordinator III to join our Medtronic Structural Heart Operating Unit. In this role, you will be providing support to the Mitral and Tricuspid (M&T) clinical teams and studies. The Clinical Studies Project Coordinator III will independently perform diverse administrative and project duties. 

Role and Responsibities: • Support assignment for study specific training and rosters • Document coordination - creates and manages the clinical study files and oversees the organization and distribution of clinical study documents. • Assists with periodic audits of clinical study files for completeness and accuracy. • Maintains study-specific correspondence and other required documentation • Assists/coordinates in the organization and distribution of clinical study documentation • May assist in tracking study activity, such as start-up progress by ensuring receipt of proper study documentation, agreements, and site approvals • Assist in the coordination of meetings and meeting logistics • Attends team meetings, taking notes on discussion points and action items-ensuring proper follow through • May work with clinical teams to create and distribute newsletters and communications to sites • Support, monitor, and analyze daily projects and contracts using Excel, Power Point, SCTMS, RAD, Veeva Vault, and others • Create, run, and monitor metrics and maintenance reports on an ongoing basis • Identifies issues in documents, memos, correspondences, and telephone calls which require action. Recommends alternatives and executes an alternative when appropriate • Support process improvements efforts to enhance systems and reduce lead time • Perform various study duties including facilities coordination, project document organization and reconciliation, setting up files, ordering supplies/equipment, photocopying • Solves problems of moderate scope and complexity following established policies and procedures • Independently propose solutions to problems for manager review • Communicate with internal and external contacts • Other duties as assigned

Requirements: To be considered for this role, the minimum requirements must be evident on your resume.   • High School Diploma • Minimum of 4 years of administrative and/or project experience

Nice to Have (Preferred Qualifications): • Associate or bachelor’s degree preferred • Clinical research/study coordination experience at Medtronic or medical device industry • Knowledge of Cardiovascular products/therapies • Experience working with Siebel CTMS and Clinical RAD applications • Knowledge of medical terminology • Basic knowledge of GCP and regulatory compliance guidelines for clinical trials • Proficiency in MS Office applications: Excel, PowerPoint and Word, Project (or similar scheduling software), project management techniques and tools; and web-based applications.

For Baccalaureate degrees earned outside of the United States, a degree that satisfies the requirements of 8 C.F.R. § 214.2(h)(4)(iii)(A) is required.

Physical Job Requirements

The above statements are intended to describe the general nature and level of work being performed by employees assigned to this position, but they are not an exhaustive list of all the required responsibilities and skills of this position. 

The physical demands described within the Responsibilities section of this job description are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. For Office Roles: While performing the duties of this job, the employee is regularly required to be independently mobile. The employee is also required to interact with a computer, and communicate with peers and co-workers. Contact your manager or local HR to understand the Work Conditions and Physical requirements that may be specific to each role.

U.S. Work Authorization & Sponsorship At Medtronic, we are committed to fostering an environment where employees can thrive and make a meaningful impact. In alignment with our enterprise-wide workforce planning approach, U.S. work authorization sponsorship (H-1B, TN, J, etc.) is offered exclusively for Principal-level roles and above, where specialized expertise aligns with long-term business needs. Roles below the Principal level require candidates to possess unrestricted U.S. work authorization at the time of hire

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