Program Manager

About this role

Job Title Program Manager

Agency Texas A&M Agrilife Extension Service

Department 4-H Program Development

Proposed Minimum Salary Commensurate

Job Location College Station, Texas

Job Type Staff

Job Description About Texas 4-H Youth Development Foundation The Texas 4-H Youth Development Foundation, established in the early 1950s and incorporated in 1962 as a 501(c)(3) non-profit, is dedicated to recognizing superior achievement and service among Texas 4-H members and volunteers. Through fundraising initiatives, the Foundation invests in the future of Texas by supporting programs that improve the lives of Texas youth. Research demonstrates that participation in 4-H leads to higher academic performance, greater civic engagement, healthier lifestyles, and a commitment to community service.

The Foundation’s efforts enable 4-H to reach over half a million young people statewide, providing scholarships, resources, and support at the county, district, and state levels. By contributing to the Texas 4-H Youth Development Foundation, you help empower young Texans to become tomorrow’s leaders.

Position Information The Texas 4-H Foundation is seeking a highly organized, mission-driven, and relationship-focused professional to serve as Program Manager overseeing scholarships, grants, and alumni engagement. This leadership position plays a critical role in administering one of the largest youth scholarship programs in Texas while also coordinating several high-profile leadership, alumni, and donor engagement initiatives.

The ideal candidate will possess strong project management skills, exceptional communication abilities, attention to detail, and a passion for supporting youth leadership and educational opportunities across Texas.

The Program Manager is responsible for overseeing the administration, coordination, and implementation of the Texas 4-H Foundation scholarship program; several strategic Foundation initiatives including serving as lead staff member responsible for helping grow and strengthen the Foundation’s alumni engagement efforts across the state; and administering the Foundation’s grant program.

The position works closely with students, alumni, donors, volunteers, board members, Texas A&M AgriLife Extension faculty and staff, and external partners to ensure programs are administered professionally, efficiently, and with exceptional customer service.

Responsibilities: Scholarship Program Administration • Manages all aspects of the Texas 4-H Foundation scholarship program from application through award distribution and follow-up.

• Coordinates scholarship application timelines, eligibility verification, and review processes.

• Communicates with applicants, families, county Extension agents, and scholarship donors.

• Coordinates scholarship scoring, selection meetings, and scholarship award notifications.

• Maintains scholarship records, donor requirements, and compliance documentation.

• Coordinates scholarship recognition activities and events.

• Works collaboratively with accounting staff to ensure timely scholarship payments and reporting.

Grant Program Administration • Oversees the Foundation’s grant programs, including application management, review coordination, tracking, reporting, and follow-up.

• Assists in developing grant guidelines, timelines, evaluation criteria, and impact reporting.

• Coordinates communication with grant recipients and reviewers.

Alumni Program Development • Oversees and helps grow the Texas 4-H Foundation alumni program statewide.

• Develops strategies to increase alumni engagement, participation, and giving.

• Coordinates alumni outreach efforts, events, communications, and recognition programs.

• Assists in building long-term relationships with alumni and volunteer leaders.

• Works collaboratively with Foundation leadership to strengthen alumni participation in Foundation programs and fundraising efforts.

4 Under 40 Program • Coordinates the annual “4 Under 40” recognition program.

• Manages nominations, selection coordination, communications, marketing materials, and event logistics.

• Works with alumni, donors, and Foundation leadership to promote the program statewide.

100 Women Program • Assists in the development, administration, and growth of the Foundation’s “100 Women” initiative.

• Coordinates membership communications, donor engagement, events, and recognition activities.

• Maintains accurate donor and participation records.

Annual Report Coordination • Leads the coordination and production of the Foundation’s annual report.

• Gathers program statistics, donor information, financial summaries, stories, and impact narratives.

• Coordinates with designers, printers, staff, and leadership to ensure timely publication.

Additional Responsibilities • Assists with donor stewardship and alumni engagement activities.

• Supports Foundation events, meetings, and fundraising initiatives.

• Prepares reports, presentations, and program summaries for leadership and the Board of Trustees.

• Maintains accurate data within Foundation management systems and CRM platforms.

• Assists with strategic initiatives and special projects as assigned.

Required Qualifications: • Bachelor’s degree or equivalent combination of education and experience.

• Five years of related experience.

• Knowledge of word processing and spreadsheet applications. Ability to multitask and work cooperatively with others. Verbal and written communication skills.

What You Need to Know Salary: Compensation for this position is commensurate based on the selected candidate’s qualifications.

Why Work at Texas A&M AgriLife? When you choose to  work  for Texas A&M AgriLife, you become part of an organization that is an established leader in agriculture and life sciences with a wide range of capabilities to meet the needs of our statewide, national, and international constituents.

In addition, Texas A&M AgriLife offers a comprehensive benefit package includi

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