Program Manager

About this role

Job Profile: Administrative Operations Specialist 3 Job Family: Administrative Operations Time Type: Full time Apply before 11:59 PM Arizona time the day before the posted End Date.

Minimum Qualifications: Bachelor's degree and five (5) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.

Job Profile Summary: Supports and instructs those served by the department with complex queries, applies specialized knowledge of multiple standards, policies and procedures, and maintains accurate and detailed records. Job Description: Salary Range: $70,000-$80,000 per year; DOE

Coordinates activities and operations supporting the Office of the Vice President for TSMC Partnership Initiatives and the Office of the Vice President, Chief Resource Officer, advancing strategic university priorities through executive support, project management, resource coordination, and cross-functional collaboration. Ensures program goals and objectives are accomplished in accordance with established priorities, timelines, funding parameters, and the strategic direction of both Vice Presidents.

This position provides comprehensive administrative, operational, and project management support across a portfolio of strategic initiatives, including ASU's partnership with TSMC, Taiwan engagement efforts, and enterprise-wide resource initiatives. The role serves as a central coordination point for executive operations, strategic projects, and institutional partnerships while maintaining a high degree of professionalism, discretion, and organizational effectiveness.

Reporting Relationship Reports jointly to the Vice President, TSMC Partnership Initiatives, and the Vice President, Chief Resource Officer.

Essential Duties:

Project & Portfolio Management • Coordinate execution of multiple concurrent strategic initiatives across both VP portfolios, keeping milestones, deliverables, timelines, budgets, and stakeholder responsibilities on schedule.

• Build and maintain project management systems, dashboards, timelines, decision logs, and action-item trackers to monitor progress and support executive decision-making.

• Develop and maintain work plans for recurring deliverables such as weekly Taiwan/TSMC news updates, executive briefings, delegation itineraries, and implementation roadmaps.

• Track progress across the portfolio, identifying risks, barriers, resource constraints, and interdependencies, and recommend mitigation strategies to leadership.

• Coordinate and monitor contractors, consultants, and vendors — overseeing deliverables, contracts, timelines, budgets, and invoices.

• Evaluate program and project effectiveness through KPIs, partnership outcomes, and milestones; recommend process and execution improvements.

Partnership & Stakeholder Engagement • Coordinate and monitor activities supporting ASU's TSMC partnership and broader Taiwan engagement — talent pipeline programs, research collaborations, delegation visits, events, and joint initiatives with Taiwanese universities (e.g., NYCU) and industry partners.

• Serve as a proactive liaison, at each Vice President's direction, with ASU leadership, faculty, partner representatives, industry executives, consultants, and community organizations.

• Coordinate Taiwan Initiatives and Chief Resource Officer priorities with internal ASU units (colleges, Knowledge Enterprise, EdPlus, Finance, University Affairs, Research Administration, Enterprise Partners, and others) and external partners to ensure alignment and successful implementation.

• Support recruitment and engagement of program participants, Taiwanese delegations, alumni networks, visiting scholars, and industry partners through tailored outreach.

• Advise faculty, staff, students, contractors, and external partners on program information, logistics, and interpretation of university policy.

Analysis & Resource Generation • Prepare proposals, briefing documents, concept papers, executive presentations, business cases, funding requests, and strategic reports for university leadership, state partners, and external stakeholders.

• Prepare periodic reports and summaries on partnership activities, delegation outcomes, and portfolio progress for senior leadership.

• Support institutional resource generation by coordinating market research, competitive analyses, financial models, and stakeholder engagement for emerging opportunities.

Administrative & Executive Support • Manage calendars and schedule meetings for both Vice Presidents across multiple time zones — internal leadership, executive, and external partner engagements, delegation visits, recurring check-ins, and strategic planning sessions — confirming agendas, materials, preparation, and follow-up.

• Coordinate domestic and international travel for both Vice Presidents, including itineraries, meeting logistics, transportation, lodging, briefing materials, and expense reconciliation.

• Develop and edit executive communications and materials: correspondence, presentations, talking points, promotional content, reports, and website copy.

• Plan and facilitate meetings, workshops, planning sessions, delegation visits, and cross-functional working groups — handling logistics, participant communications, documentation, and follow-up.

Other • Demonstrate agility in shifting priorities across executive portfolios, managing competing deadlines with sound judgment and discretion.

• Perform other duties as assigned in support of University Affairs' strategic priorities.

Desired Qualifications: • Demonstrated agility and ability to be able to manage ambiguity and various projects and competing priorities.

• Familiarity with ASU's institutional structure, including research administration, international engagement protocols, and innovation infrastructure.

• Knowledge of organizational practices and protocols for high

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