Program Associate

About this role

ABOUT THE JOB

The ACLU seeks applicants for the full-time position of Program Associate in the Affiliate Support and Nationwide Initiatives Department of the ACLU’s National office in New York, NY. This is a hybrid role that has in-office requirements of two (2) days per week or eight (8) days per month.

The Affiliate Support and Nationwide Initiatives Department (ASNI) builds state capacity and strengthens the connections between the ACLU and its network of 54 state affiliates and their 1,500 staff members across the country. Their work constitutes an unparalleled bulwark defending and advancing our civil liberties and civil rights. ASNI staff lead efforts to build program, build organizations, and drive resources to key battles across the country, positioning the nationwide organization for future challenges.

The Program and Strategy Team of ASNI works with ACLU affiliates in two interrelated ways. The team builds and cultivates excellence, best practices, and alignment in communications, legal, digital, legislative, advocacy, and organizing programs in ACLU affiliates. The team also works with affiliate and national staff to drive and coordinate regional, multi-state, and nationwide efforts to advance civil rights and liberties issues. The team collaborates with other ASNI teams, ACLU national office partners, and ACLU affiliate program staff to advance high-impact collaborative efforts with affiliates, grow durable capacity and power in affiliates, and support strong and resilient organizations that center equity, diversity, inclusion, and belonging.

This position is part of a collective bargaining unit. It is represented by ACLU Staff United (ASU).

WHAT YOU'LL DO

Reporting to the Senior Director of Program and Strategy , the Program Associate will primarily help coordinate and support the Program and Strategy Team’s work to build program capacity to secure civil rights and liberties victories with ACLU affiliates and national staff. The position will provide administrative and logistical support and help with the measurement, tracking, data collection, analysis, surveying and reporting needs . The Program Associate is a critical position in the success of the Team’s work, helping ensure efficiency, organization, impact, and a strong and healthy team culture in the Department .

YOUR DAY TO DAY

• Manage the scheduling, preparation timeline, planning, communications, execution, and follow-up of meetings, working groups, workshops, convenings, and affiliate visits.

• Support and advance internal communications and coordination strategies within the Team, wider Department, and wider ACLU network.

• Assist the Associate Director of Events and PST and ASNI colleagues with planning logistics and support during meetings, events, trainings, or convenings held in the NYC office headquarters or off-site.

• Contribute to success of meetings, including room setup, creating presentations, preparing, and distributing materials, devising agendas, facilitating, and taking notes.

• Research, contribute to, and produce and maintain a bank of resources that support program development.

• Generate and execute ideas for maximizing the team’s efficiency, organization, and impact.

• Support the Senior Director and Project Manager in managing and tracking team budgets, invoices, and supporting the execution of procurement processes and vendor contracts.

• Collect, input, and maintain data that will support measurement objectives on program-related efforts.

• Support the development of evaluative tools and fair measures of capacity and success of affiliate and Team programs.

• Support and help operationalize a learning culture of ‘plan, execute, debrief’ in the team’s work and support the Program and Strategy Team with disciplined planning, tracking, and debriefing processes of the work for sharing.

• Be an ambassador for the Department with national and affiliate staff to build a greater understanding of the role of the department and importance of affiliate work.

• Support innovative practices that will build a talent pipeline in the ACLU.

• Help support the National Director, Affiliate Support and Nationwide Initiatives, and the PST Senior Director with coordination around grants to affiliates and new programmatic initiatives with the ASNI Grants Manager; and provide summary/analysis of grant reports as needed.

• Manage the scheduling and calendar of the Senior Director.

• Process expense reports and reimbursements for the Senior Director using SAP Concur.

• Identify areas for own growth and strategies to accomplish.

• Develop and maintain collaborative relationships with affiliate staff and national colleagues to advance affiliate organizational effectiveness.

• Facilitate, coordinate, and ensure team-to-team connectivity within ASNI and with other national departments; help problem solve if affiliate needs are not sufficiently prioritized.

• Engage in special projects and other duties as assigned.

FUTURE ACLU'ERS WILL

• Be committed to advancing the mission of the ACLU

• Center and embed the principles of equity, inclusion and belonging in their work by demonstrating commitment to diversity with an approach that respects and values multiple perspectives

• Be committed to work collaboratively and respectfully toward resolving obstacles and conflicts

WHAT YOU'LL BRING

• Demonstrated experience program coordination, administration or related experience

• Highly organized with attention to detail.

• High proficiency with Excel, PowerPoint, and Asana.

• Ability to take initiative, think creatively, problem solve, work well under pressure, and manage multiple priorities and projects effectively under tight deadlines.

• Must be able to work both independently as well as within a team.

• Excellent written and verbal communication and interpersonal skills.

• Demonstrate a commitment to EDIB within the office using a personal approach that values all individuals and respects d

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