Procurement Contract Specialist

About this role

About us:

North Tarrant Infrastructure, LLC is one of the subsidiaries of the Ferrovial Group in the U.S. It is currently working on several projects in the U.S., including the North Tarrant Express (NTE) Projects (“NTE Projects”). The NTE Extension Project is a part of the NTE Projects, which consist of a series of major highway improvements to the critical I-820 and SH-121/183 corridor in North Tarrant County, Texas. The NTE Projects will relieve congestion, improve safety, and provide for anticipated traffic growth in one of the country’s fastest developing regions. The NTE First Project was a $1.451 billion design-build project consisting of rebuilding the existing main lanes as well as adding four toll-managed lanes, frontage roads and auxiliary lanes in the corridor between I-35 West and Industrial Boulevard. The NTE Extension Project is the next part of the NTE Projects. The construction of the original $984 million part of the project (Segment 3A) was completed by North Tarrant Infrastructure, LLC, and the current $580.5 million part (Segment 3C) of the NTE Extension Project is presently being carried out by North Tarrant Infrastructure, LLC.

Job Description:

Summary  

The position of Procurement Contract   Specialist   is responsible for   preparing,   coordinating   and executing the purchasing programs and procedures for the project by using business concepts and contract management skills to obtain works,   services   and materials for the project.  This position will work with senior leadership of the project as well as major vendors to ensure program   objectives   are met and stay on schedule .    This position   is responsible for   ensuring the procurement, contract, vendor, request for proposal (RFP) processes, ensuring vendor compliance, insurance requirements, and   maintaining   procurement records are met. This role works closely with department managers   and   vendors   to   facilitate   efficient procurement operations, ensure documentation accuracy, and support risk management initiatives. This position requires the ability to interact with staff (at all levels) in a fast-paced environment, while   remaining   flexible, proactive,   resourceful   and efficient, with   a high level   of   professionalism   and confidentiality. This position will also   assist   the Procurement Manager & department staff with the required reporting,   researching   and   maintaining   statistical data, as well as overseeing the procurement policy and procedures as   required .  

Responsibilities  

• Develop and   maintain   procurement plans that align with project timelines and organizational objectives    

• Collaborate with   department managers   to define project specifications, scope, and milestones.  

• Prepare RFPs by including scope of work, bill of quantities, schedule, draft contract,   specifications   and attachments   collected from requesting   departments, to verify the accuracy of all documents before presented to the market.  

• Assists   in creating & analyzing compliance reporting documents   

• E xecute   the   comprehensive procurement plan to define expectations, meet   goals   and align stakeholders.  

• Analyze   proposals and confirm needed elements such as   expiration   date, inclusions, exclusions, escalation   price   etc.  

• Receive bids related to RFPs released to the market, evaluate the data for accuracy, create a comparative chart, prepare and perform a price analysis, and make final   recommendations   to   procurement   manager.  

• Facilitate the creation, review and   negotiation   comments within each contract and its scope of work between the potential vendor, the requesting departments, legal and executive team to   determine   final decision.  

• Create contractual documents using approved legal templates and organizational standards.  

• Ensure contract documentation is complete,   accurate , and compliant with applicable laws, regulations, and company policies.  

• Negotiate with subs,   vendors   and suppliers to ensure the best price/value for the project.  

• Create comparatives in the Insite system to assign accounts to vendors for payment.  

• Complete account transfers between   NTI    

• Submit   final   approved draft of contract/change order and approved comparative for internal approvals.  

• Perform responsibilities   regarding   the approved procurement procedure s  

• Analyze, with the related department, the need   for   a change order to an executed contract, when requested by the Subcontractor / Supplier or by the related department and perform quote comparison for materials/equipment when needed  

• Suggest vendor/materials to better fit construction needs and production timeline.  

• Ensures maintenance of   appropriate documentation   and records.  

• Research market conditions and new products related to project current and future needs.  

• Maintain current and accurate records of all procurement tasks status for company-wide review.  

• Generate   reports, NTI's subcontractor evaluation, NTI's contract summary repor t  

• Review procurement activities for accuracy, completeness, and adherence to approved procurement plans.  

• Imp lement approved   corrective actions resulting from audit reviews.  

• Other duties as assigned  

Minimum   Requirements  

• Bachelor of Science Degree in Business Administration, Procurement, Construction Management, or related field   or equivalent.  

• Minimum of   three ( 3 )   y ears of experience in procurement, contract management, sourcing, project management, or   experience of progressive responsibility in similar positions.  

• Experience managing RFP processes and contract negotiations.  

• Experience developing and administering procurement and contractual documentation.  

• Proficient skills in   Outlook, Microsoft Word, Excel,   PowerPoint   and   Microsoft Project.  

• Excellent written and verbal communication skills.  

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