Physical Inventory Financial Specialist II

About this role

Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process.

Job Category: University Staff

Employment Type: Regular

Job Profile: Financial Specialist II

Job Summary: Under the general supervision of the Finance Associate Director of Property Control, this position supports the campus-wide policy and procedures associated with capital equipment recognition on the annual financial statements. The Property Control team members are part of the Financial Information Management Group of Business Services. This group works to support the proper accounting and attestation of financially recognized capital equipment values including guidance on capital cost valuations, physical inventories, loans, transfers, audits, dispositions, training, and analytics. The team is responsible for the consistent evaluation and maintenance of the asset management module of UW Madison's financial software in accordance with GAAP, Federal, State and UW System reporting requirements.   This position will manage and perform physical inventory audit reconciliations, schedules, and reporting activities to ensure the accuracy, completeness, and compliance of capital equipment records. Maintain and update asset records, general ledger accounts, and financial reports within automated financial systems to support the accurate recording, tracking, and reporting of capital equipment transactions. Provide guidance and customer service to internal and external stakeholders regarding physical inventory and capital equipment policies, procedures, and requirements. Lastly, assist with the development and delivery of training, resources, and support to campus departments to promote compliance and effective asset management practices.

Key Job Responsibilities: • Reallocates expenses to appropriate funding strings

• Reviews transaction processing internal controls and recommends policies and procedures

• Audits or reconciles original purchase documents with payments

• Audits, monitors, organizes, and updates fiscal records, reports, and affiliated materials

• Audits or processes advanced transactions and assigns funding codes in accordance with established rules, regulations, and policies

• Creates general reporting for transactions

• Performs and manages physical inventory audit reconciliations, schedules, and reports

• Drafts communications and advanced reports and maintains organization of varied records to provide administrative support within a specified work unit

• Answers advanced fiscal questions and provides information based on set materials and standards to various audiences

Department: • Division of Business Services, Financial Information Management

Compensation: • The starting salary for the position is $50,000; actual pay will depend on experience and qualifications.

• This position offers a comprehensive benefits package, including generous paid time off, competitively priced health/dental/vision/life insurance, tax-advantaged savings accounts, and participation in the nationally recognized Wisconsin Retirement System (WRS) pension fund. For a summary of benefits, please see https://www.wisconsin.edu/ohrwd/benefits/download/fasl.pdf.

Required Qualifications: • Minimum of 2 years of accounting, finance, or business administration

Preferred Qualifications: • Business experience including: • Asset related accounting and reporting principles and practices

• Asset management related data gathering and analysis

• Asset physical inventory management

• Experience working with large volumes of data records and related database systems.

• Skills in managing multiple, complex activities and projects simultaneously.

• Exposure to university, state, and federal accounting and administrative rules, regulations, and procedures.

• Demonstrate knowledge and experience with the principles and practices of governmental accounting, including Generally Accepted Accounting Principles (GAAP).

• Ability to establish and maintain effective working relationships.

• Demonstrated problem solving decision-making ability within a team environment.

• Ability to exercise sound judgment and discretion in developing, applying, and interpreting policies and procedures.

• Strong Microsoft Office Suite experience.

• Strong oral and written communication skills.

Education: • Required: Associate's Degree; focus on finance, accounting, business or a closely related field required

• Preferred: Bachelor’s Degree in accounting, finance or related field of business studies

How to Apply: • We are eager to learn more about how your experience and passion may align with this position. To begin the application process, click the "apply now" button. You will be prompted to upload the following documents: • Resume, Letter of Qualifications (cover letter)

• Please note when applying, there will be only one attachment field. You must upload all your documents in the attachment field. Applicants are to submit a cover letter and resume detailing their training and experience relating to the required and preferred qualifications referenced above. Applications submitted without a cover letter may still be considered, but a cover letter is required to guarantee consideration.

• Please note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without need of employer sponsorship) on or before the effective date of appointment. UW-Madison is not an E-Verify employer, and therefore, is not eligible to employ F1 STEM OPT Extension participants.

• The application deadline is 11:59pm on September 7, 2026.

Contact Information: Phoua Khang, asu.hr@ohr.wisc.edu Human Resources Generalist Relay Access (WTRS): 7-1-1. See  RELAY_SERVICE  for further information. 

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