People & Office Coordinator

About this role

Company Overview

Construction is one of the largest industries in the U.S., but also one of the least technologically advanced. Every year, firms spend over $60B on teams creating cost estimates for bids. The process relies on tedious “takeoffs”—manually measuring and counting materials from drawings.

Bobyard automates takeoffs using computer vision and NLP, making cost estimates 10× faster while reducing errors. We’re a lean startup backed by Primary, Pear, and 8VC, building the next generation of software for the built world.

The Role

We're looking for a People & Office Coordinator to join our Operations team and be the operational backbone of our day-to-day. This is a foundational role at a critical moment in our growth: we're scaling fast, building out our people systems, and need someone who can keep the engine running while we do it.

You'll own our office environment, support the employee experience from day one through offboarding, and be the go-to person for the coordination and administrative work that keeps our team focused and our operations running smoothly. You'll work closely with our CEO as an EA, partner with our ops team on office coordination and culture projects and have real ownership over your areas from the start.

This is the right role for someone who is organized and proactive, genuinely enjoys creating great experiences for people, wants to grow their career at the intersection of HR and operations, and thrives in a fast-moving startup environment where things are still being built.

What You'll Do

Office Management

- Own the day-to-day operation of our San Francisco office — keeping it stocked, organized, and a great place to work

- Manage vendor relationships including office supplies, facilities, food and beverage, and equipment

- Coordinate team events, celebrations, all-hands logistics, and company SWAG

- Handle office-related contracts, subscriptions, and service coordination

- Be the first point of contact for anything office-related — the person who notices what needs to happen before someone has to ask.

- Serve as the point of contact for office mail, packages, deliveries, and visitor coordination

People Operations Support

- Support the new hire experience end-to-end: coordinate logistics, assist with system access, prepare welcome materials, and ensure Day 1 runs smoothly

- Help coordinate process roll out and company communication around policy acknowledgments, company events, new tools, etc.

- Assist with recurring people programs: engagement surveys, milestone recognition, culture initiatives

- Support compliance calendar tracking, flagging key deadlines for required trainings, policy acknowledgments, and filings

Administrative & Operational Coordination

- Provide calendar coordination and scheduling support to the CEO, including booking travel, maintaining his calendar, and other requests.

- Draft communications and prep materials for leadership, including meeting notes, follow-ups, and internal updates

- Own recurring operational tasks and tracking: make sure nothing falls through the cracks

- Support cross-functional coordination across teams, including SDR cohort administration and vendor follow-up

- Maintain documentation and process records, keeping shared resources current and accessible

- Identify opportunities to improve or systematize recurring operational workflows

What We're Looking For

Required

- 1-3 years of experience in an office management, operations coordinator, EA, or similar role

- Exceptionally organized with strong attention to detail and the ability to manage multiple workstreams without dropping the ball

- Proactive by nature: you notice what needs to happen and take care of it without being asked

- Strong communicator, both written and verbal, with a warm and professional presence

- Comfortable working in a fast-moving, sometimes ambiguous startup environment where priorities can shift

- Experience with Google Workspace and Slack; comfortable picking up new tools quickly

Nice to Have

- Experience with an HRIS platform (Rippling experience is a plus)

- Background in a startup or high-growth tech environment

- Interest in growing within People Operations or HR over time

- Experience supporting onboarding, events, or culture programs

Benefits

- Competitive salary, commission, and equity options

- Opportunity to collaborate with a dynamic, driven team

- Build a massive company

This is a full-time & in-person role in SF. We have a product that blows people’s minds and a massive industry eager to incorporate AI. If you can create unbelievable growth numbers, we would love to work with you.

Comp Philosophy

We pay to win. Bobyard targets competitive top-of-market compensation because we hire people who ship and drive real impact — and we aim to reward that, including through variable pay tied to performance. Individual compensation is determined by role, experience, and contribution, at Bobyard's discretion.

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