ORA Grants Analyst 1, Full Time

About this role

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The Office of the Vice Provost for Research and Scholarship, Office of Research Administration (ORA) has a job opportunity for a Grants Analyst 1 to work at the University of Miami.

CORE JOB SUMMARY The ORA Grants Analyst 1 supports a robust grant and contract portfolio, and ensures pre- and post-award requirements are met.  The ORA Grants Analyst 1 is responsible for reporting and monitoring, sponsored research accounts from award set up through closeout while adhering to University, state, and federal policies. This position works independently, plays an important role in post-award compliance by ensuring that budgets are not overspent, grant periods are adhered to, costs are allowable under the award, and accounting records are maintained in good order.  Moreover, this position acts as a liaison for faculty and staff to various central support offices.

CORE JOB FUNCTIONS      • Assists with or performs grant-related post-award functions, including award set up and budget distributions, expense monitoring, periodic invoicing, and financial reporting. • Performs grant closeout functions including reconciliations.  • Ensures high quality, efficient service to the research community, and participates in innovative customer service initiatives.  • Assesses need and aids in the resolution of matters in conjunction with principal investigator or department administrator. • Assists with time and effort reporting system, ensuring it is complete and in compliance with applicable regulations. • Communicates with fiscal contacts at funding source for problem resolution and information gathering.  • Maintains a demonstrated knowledge of Federal regulations related to Research Administration, including the Uniform Guidance, Cost Accounting Standards, Federal Acquisition Regulations, and major Federal funding agency guidelines. • Assists in the completion of all aspects of the annual audit report on federal awards. • Adheres to University and unit-level policies and procedures and safeguards University assets.

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

CORE QUALIFICATIONS                                                                               Education: Bachelor’s degree in a relevant field.

Certification and Licensing: Successful completion of Certified Public Accountant (CPA), Certified Financial Research Administrator (CFRA), or Certified Research Administrator (CRA) status or equivalent designation is highly preferred.

Experience :  Minimum 2 years of relevant experience. University research administration experience preferred. Any appropriate combination of relevant education, experience and/or certifications may be considered.

Knowledge, Skills and Attitudes: • Ability to work independently with minimal supervision. • Demonstrated knowledge of Federal regulations related to Research Administration, including OMB Uniform Guidance, Cost Accounting Standards, Federal Acquisition Regulations, and major Federal funding agency guidelines. • Excellent computer skills and facility with using MS Excel (sorting, pivot tables, filtering, basic formulas). • Excellent mathematical and analytical skills. • Excellent communication skills, ability to translate and summarize numbers into an understandable narrative to others. • Ability to communicate effectively in written and oral with a diverse group of individuals. • Demonstrated experience using institutional systems. • General knowledge of office procedures and operations. • Skill in data entry with minimal errors. • Ability to accurately prepare and maintain records, files, reports and correspondence. • Skill in completing assignments accurately and with attention to detail. • Ability to analyze, organize and prioritize work under pressure while meeting deadlines. • Ability to process and handle confidential information with discretion.

Department Specific Functions The ORA Grants Analyst 1 monitors sponsored research accounts from award set-up through closeout while adhering to University, State and Federal policies. This position plays an important role in post-award compliance to ensure that budgets are not overspent, grant periods are adhered to, costs are allowable under the grant and accounting records are maintained in good order and for the proper time.   • Responsible for awards funded by state and local government, for-profit, and foreign sponsors based on assigned portfolios. • Assists with and/or performs grant-related post-award functions, including award set up budget distributions, expense monitoring, periodic invoicing, and financial reporting.  • Approves labor distribution transfers and associated communications with customers, reconciliations, and re-budgeting. 

• Performs grant closeout functions including reconciliations, final invoices, and final reporting. • Serves as a backup to approve Payroll Accounting Adjustments and Journal Entries and associated communications with customers, and approves reconciliations and re-budgeting, and completes journal entries.

• Ensures high quality and efficient service to the research community and participates in innovative customer service initiatives. • In conjunction with supervisor, assesses needs and aids in the resolution of matters in conjunction with principal investigator or department administrator.

• Assists with time and effort reporting system and ensures it is complete and in compliance with applicable regulations.  • Maintains regular communications with department and communicates with fiscal contacts at funding source for problem resolution and information gathering. • Maintains knowled

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