Operations Associate

About this role

Job Description: Operations Associate Location: St. Louis, Missouri Department: Administration Employment Type: Full-Time   Job Summary: Are you highly organized, detail-oriented, and energized by keeping projects, people, and processes moving forward? Join our team as an Operations Associate , where you'll play a vital role in supporting organizational leaders, coordinating important initiatives, ensuring compliance with reporting requirements, and helping drive operational excellence across the organization.   This position offers a unique opportunity to work closely with executive and operational leadership while contributing to projects and processes that directly support the delivery of services throughout the communities we serve. If you enjoy variety, problem-solving, project coordination, executive support, and being the person who helps keep everything on track, this could be the perfect opportunity for you.   As an Operations Associate, you'll help coordinate meetings, manage reporting processes, support compliance activities, oversee special projects, maintain critical operational systems, and serve as a trusted resource for leadership teams across the organization.

  This position offers… • Employee Assistance Program – 24/7 counseling services, legal assistance, & financial consultation for you and your household at no cost • Employee Discounts – Hotels, Theme Parks & Attractions, College Tuition • Professional Growth Opportunities – Gain exposure to executive leadership, strategic initiatives, project management, and organizational operations • Meaningful Work – Support initiatives and programs that positively impact individuals, families, and communities • Collaborative Workplace Culture – Work alongside dedicated leaders and professionals in a supportive, mission-driven environment • Variety and Challenge – No two days are exactly alike, offering opportunities to learn, contribute, and grow • Additional Perks & Benefits – Scroll down to bottom of this post to learn more

  Key Responsibilities: • Coordinate organizational projects, initiatives, and reporting processes while ensuring deadlines and compliance requirements are met • Support executive and operational leadership through calendar management, meeting coordination, travel arrangements, expense tracking, and special projects • Monitor GATA applications, reporting requirements, submissions, and closeout processes to ensure compliance with state and funding requirements • Manage client grievance and OIG reporting processes while ensuring organizational and regulatory timelines are met • Serve as a liaison for organizational and housing boards by coordinating meetings, preparing materials, recording minutes, and maintaining required documentation • Prepare agendas, coordinate guest participation, attend meetings, and track action items and follow-up activities • Generate and distribute operational, payroll, compliance, census, and performance reports that support organizational oversight • Develop surveys, dashboards, and reporting tools that assist leadership in monitoring organizational performance and initiatives • Assist with credentialing processes and related administrative activities as needed • Support operational leaders in maintaining key business controls, performance metrics, and process improvements • Collaborate with departments across the organization to support operational efficiency and successful project completion • Maintain professional and productive working relationships with leadership, team members, community partners, board members, and external stakeholders

  Education, Experience, and/or Credential Qualifications: • High School diploma or equivalent required • Bachelor's degree in Business Administration, Healthcare Administration, Public Administration, Communications, Project Management, or a related field preferred • Minimum of five (5) years of administrative, executive support, project coordination, operations support, or business support experience • Experience supporting senior leaders, executives, directors, or operational teams preferred • Experience coordinating projects, meetings, compliance activities, reporting processes, or organizational initiatives preferred • Proficiency with Microsoft Office Suite, including Outlook, Excel, Word, PowerPoint, and Teams • Experience working in healthcare, behavioral health, nonprofit, government, or other highly regulated environments preferred

  Additional Qualifications: • Exceptional organizational skills and attention to detail • Strong project coordination and time-management abilities • Excellent written, verbal, and interpersonal communication skills • Ability to manage multiple priorities while meeting deadlines • Ability to maintain confidentiality and handle sensitive information with professionalism and discretion • Strong analytical, problem-solving, and critical-thinking skills • Ability to work independently while collaborating effectively with diverse teams • Professional presence and confidence interacting with executives, board members, community stakeholders, and external partners • Commitment to accuracy, accountability, customer service, and operational excellence

  Why You'll Love This Role • Work directly with executive and operational leadership • Gain exposure to high-level organizational initiatives and strategic projects • Enjoy a diverse workload with opportunities to learn and grow • Build skills in project coordination, compliance, operations, reporting, and executive support • Play a visible role in helping teams operate more effectively and efficiently • Contribute to a mission-driven organization where your work makes a meaningful difference

  Help Keep Our Mission Moving Forward Behind every successful organization are professionals who keep operations organized, projects on track, and leaders supported. As an Operations Associate, you'll play an important role in helping our organization run effectively

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