Office Manager of Real Estate

About this role

The Real Estate Office Manager oversees and manages the daily operational functions of the Real Estate Department to ensure all projects, programs and activities are flowing smoothly, and the department is maximizing its potential efficiency.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES • Support the daily needs of the VP of Real Estate, the Managing Director (CAPEX), Director of Off-Campus Properties, Director of Real Estate, and Property Managers, including scheduling group meetings, maintaining calendars, doing research, and creating reports. • Participates in the development and administration of the department’s annual budget and identifies opportunities for process and office management improvements • Support the Real Estate Department and subsidiaries with invoice reconciliation, P-card reconciliation, budget amendments, project code requests, contract requests, and requisitions • Assist in the preparation of presentations to the Chief Financial Officer • Liaison to two LU Subsidiaries: River Ridge Mall and Seven & James. Including but not limited to invoice entries, payroll, and maintaining daily sales reports • Provide project management support, tracking progress and milestones, driving deadlines • Manage divisional time and absence matters and approvals • Develop and maintain effective interpersonal relationships with Liberty staff and outside vendors • Coordinate all travel arrangements and logistics as needed • Strictly adheres to Liberty University policies, representing the University in an exemplary manner. • Works effectively as a team member, embracing and fostering LU’s Christian model and Mission – Training Champions for Christ. • Other duties as assigned

SUPERVISORY RESPONSIBILITIES   None

QUALIFICATIONS AND CREDENTIALS Education and Experience

• 4+ years of combined work experience in administrative/office management/coordination/Executive support. • Bachelor’s degree • Candidate must have exceptional attention to detail with strong organizational and time management skills. • Demonstrated high level of communication, verbal and written, and strong interpersonal skills. • Proven leadership skills; self-starter, driven, engaging and optimistic. • Problem-solving skills and analytical abilities are a must. • Computer proficiencies in Microsoft Office, Outlook, and a high aptitude for learning new software and systems. • Ability to articulate and defend the unique Christian educational mission and vision of Liberty University and its subsidiaries to a wide variety of individuals and groups. • Individual must not be in default on any federal student or parent loan. • Individual must not be convicted of, or pled nolo contendere or guilty to, a crime involving the acquisition, use, or expenditure of federal, state, or local government funds, -or- be administratively or judicially determined to have committed fraud or any other material violation of law involving federal, state, or local government funds (CFR 668.14(b)(18)(i)).

Preferred Qualifications: • Bachelor’s degree in business-related discipline • 5-7 years’ experience in an Administrative Assistant position • Concur, BuyLU, P-card and Infor experience • Knowledge of Banner • Preferred prior real estate experience.

ABILITIES AND COMPETENCIES ESSENTIAL TO THE FUNCTION OF THE JOB Communication and Comprehension • Ability to effectively communicate both verbally and in writing to convey clear, well articulated information. • Ability to understand, speak, and write English in order to convey messages and correspond in an articulate and professional manner. • Possess public communication skills that allow professional representation of Liberty University. • Strong organizational skills. • Computer skills

Problem Solving • Intuitively able to reason, analyze information and events, and apply judgment in order to solve problems of both a routine and complex nature.

Physical and Sensory Abilities • May be required to travel to main campus occasionally

• May be required to sit to perform deskwork or type on a keyboard. • Regularly required to hear and speak in order to effectively communicate orally. • Regularly required to stand, walk, and climb stairs to move about the campus. • Handle materials, reach overhead, kneel or stoop in order to conduct business. • Regularly lift 10 or fewer pounds.

WORKING CONDITIONS

Work Environment The working environment in which one will typically perform the essential functions of this position is a climate-controlled setting.  It is well lighted, and the noise level is moderate.  Working environment may include facilitation of events outdoors occasionally.  

Driving Requirements If the employee is required to travel in performing the duties and responsibilities of the position, the use of one’s personal vehicle (or LU vehicles) may be required for travel.  Proof of a valid driver’s license, an acceptable DMV record, LU Driving Approval, and liability insurance is required when driving in the performance of the employee’s position.

    Time Type Full time

Location Onsite    

Pay Range Compensation is determined based on factors such as qualifications, experience, education, skills, and certifications, along with University needs and external market conditions. Market benchmarks may be used, as appropriate, in combination with internal equity to ensure pay is fair and aligned with the broader compensation structure.

The position may also be eligible for comprehensive benefits , including health insurance, retirement plans, and tuition assistance.     $50,000.00 - $60,000.00     The University is an Equal Opportunity Employer. We believe it is our moral and legal obligation to meet the responsibility of ensuring that all management practices regarding employees are conducted in a nondiscriminatory manner. In compliance with Title VII of the 1964 Civil Rights Act, and other applicable federal and state statutes, all recruiting, hiring, training, and promoting for all job classific

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