Office Finance Manager

About this role

What We're Looking For The time is right to join HNTB! We are currently seeking an Office Finance Manager in our New York, NY office. The New York office of HNTB Corporation was named among the 100 Best Places to Work in New York City, according to Crain’s New York Business.

Strong Finance Team Leader that is success and results oriented.

Finance Team Leader for HNTB’s largest office located in New York City with an annual operating budget that exceeds $180+ million gross revenue, comprised of five separate project portfolios and multiple P&Ls. Fiduciary responsibility for the integrity of office financial data. Oversees all project finance staff, work, and processes. Develops and works through others to deliver results around the following areas:

• People. Provides oversight for the hiring, supervision, management, and retention of Finance Team members. Accountable for all aspects of Career Planning & Development process, including goal setting, coaching, and performance evaluation. Leads in a decisive and empathetic/caring manner.

• Development & Succession. Leads and provides opportunities for on-going mentoring and training to support 4for4 Delivery. Identifies and implements targeted “stretch assignments” for long term career growth for team members. Ensures every role & process has a clear succession plan to aid in upward career mobility.

• Strategic Focus. Works through others and ensures Finance Team has culture of delegation and accountability. Leads by setting this example. Balances workload and staffing between each portfolio team & across staff with the same job responsibilities. Ensures appropriate staff levels and adapts Finance Team organization to meet changing needs of a growing office and dynamic market. Will not have direct project financial management responsibilities.

• Results Focus. Drives regular daily/monthly/weekly cadence for Finance Team. Works with Office Management to identify and resolve items that affect operational performance. Understands that 4for4 Delivery is a team sport. Takes accountability for items within Finance control and drives results by working collaboratively with and ensuring appropriate focus by others outside the Finance Team.

• Continuous Improvement. Advocates for improvements necessary for the Finance Team to function more efficiently & reducing non-value added time. Leads initiatives with other internal financial stakeholders (billing, audit, etc.) for betterment of the office and HNTB. Implements processes, assesses performance, and adapts based on results and lessons learned.

• Success Orientation. Ensures Finance Team is proactive, collaborative, and focused on accurate representation of job-end project performance. Understands the importance of monthly/yearly operational metrics but has courage to escalate potential risks timely.

• Finance Engagement in end-to-end Project Lifecycle. Champions early assignment and engagement of Finance Team resources throughout the project lifecycle. Working with Sales and Delivery, ensures engagement in work planning and before proposals are submitted. Ensures strong financial support of cost analysis, invoicing, forecasting, and revenue recognition while projects are in flight. Focuses on project closeout, retainage, and data cleanup.

• Pursuit Tracking & Project Profitability. Champions gross margin performance analysis, before the preliminary go/no go decision-making stage. Working with Sales, manages process to track pursuit costs against planned expenditure / operating budget. Makes recommendations for maximizing profitability for both projects & office.

• Budgeting and Forecasting. Leads / manages annual office operating budgets & forecast process for NYO design and on-location offices that are maintained by Portfolio Finance Managers. Works with Sales, Delivery, Operations, and Department Managers to develop key budget inputs. Maintains year-end forecast of projected performance and risk assessment. Develops financial models used in developing Strategic Plan.

• Variance and Risk Tracking. Analyzes office financial performance and variances. Responsible for coordinating reporting of performance variances to sales, revenue, earnings, contribution, profitability, and cash. Makes concrete recommendations based on analysis, and works with the Office Management Team to prioritize corrective actions as required to meet goals.

• Education & Onboarding. Educates and works proactively with office leadership, project managers, and project finance staff around financial principles. Assists where required in onboarding new hires to HNTB’s Sophisticated Approaches as they relate to financial requirements.

• Data accuracy. Responsible for accuracy of NYO system data – including project financials, revenue, cash, and labor forecasts. Works with Sales, Operations, Delivery, Department Management, and Project Managers to ensure system-generated backlog and revenue forecasts are accurate and can be relied upon for strategic planning and operational budgeting at any time.

• Customer Focus. Ensures the Finance provides excellent support across each department and 4for4 project support. Regularly checks in with project managers and department managers. Delivers on-time to corporate deadlines for month-end close, reporting, and budgeting/forecasting. Drives improved staff billability by increasing value provided to project teams.

• Early Warning System. Keeps Office, Division, and Corporate leadership informed on issues and corrective actions that impact profitability and cash flow. Ensures reporting activities are used to drive value in identifying areas to focus for improved operational performance & leadership follow-up.

• Fiduciary and Compliance. Evaluates and ensures compliance of contractual business obligations in the areas of Contracting, Cash Management, Subcontract management, Change management, Cost Management and Financial controls. Fiduciary responsibility for New York Operation.

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