Office and Procurement Operations Manager

About this role

The Office Manager is responsible for overseeing the day-to-day operations of the office to ensure efficiency, organization, and a well-functioning workplace. This role focuses on facilities coordination, vendor management, and operational support, while also serving as a key resource for basic technical troubleshooting and office systems support. Additionally, this person will have a dotted line to the procurement department and will be responsible for accomplishing certain back-office purchasing tasks such as vendor validation, W9 compliance and input and reconciliation work, among other items.

This position requires strong organizational skills, technical aptitude, and the ability to independently manage multiple priorities. The role is full-time, working 40 hours per week, with the expectation to be on site and in the office Monday through Friday (5 days per week). A solid candidate will have additional experience in the purchasing and procurement world as a buyer or analyst or direct purchasing experience in a prior role with a demonstrated understanding of the purchasing process. Primary Accountabilities: Office Operations Management • Oversee daily office operations to ensure efficiency, organization, and alignment with company policies • Serve as the primary point of contact for office-related needs and inquiries • Maintain office systems, processes, and procedures to support smooth operations • Coordinate with property management for facility maintenance and repairs • Manage office access, security coordination, and visitor logistics as needed  

Vendor & Inventory Management • Maintain inventory of office supplies, kitchen items, and essential materials • Coordinate with vendors for services such as office supplies, equipment, and maintenance • Process office-related invoices and track expenses as needed • Engage with procurement leadership to handle task-based procurement level work such as purchase order generation and general reconciliation work.   

Technical & Systems Support • Provide basic troubleshooting for office technology, including printers, conference room equipment, and general IT-related issues • Partner with IT support teams to resolve escalated technical problems • Assist with setup and maintenance of office equipment, workstations, and meeting spaces • Support employees with common technical issues to minimize workflow disruptions • Work inside of Inmar’s ERP system to process purchase orders and provide guidance to end-users on proper purchasing process and behavior.

Facilities Coordination • Ensure the office environment is clean, safe, and fully functional • Monitor and report facility-related issues, coordinating timely resolution • Maintain schedules or logs for office usage, visitors, or shared spaces as needed  

Additional Responsibilities: • Perform other duties as assigned • Comply with all company policies and standards

Required Qualifications: • Associate’s degree required; Bachelor’s degree preferred • 3–5 years of experience in office management or related roles • Strong organizational and time management skills • Experience working within a procurement organization or adjacent to a procurement organization in a prior role.  • Proficiency working within a major ERP solution (Oracle, Coupa, etc.) • Ability to work independently and manage multiple priorities • Demonstrated technical aptitude with the ability to troubleshoot common office technology issues • Proficiency in Google Suite and standard workplace tools • Strong attention to detail and problem-solving skills • Excellent written and verbal communication skills • Strong interpersonal and customer service skills  

Key Competencies: • Highly organized and detail-oriented • Self-motivated and proactive • Strong problem-solving and technical troubleshooting skills • Reliable and resourceful • Professional and service-oriented • Comfortable operating in a dynamic environment

The physical demands described here are representative of those that must be met by an associate to successfully perform the major job responsibilities (essential functions) of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the major job responsibilities. This job description is not intended to be an exhaustive list of all duties, responsibilities, or qualifications associated with the job. Duties responsibilities and activities may change, or new ones may be assigned at any time with or without notice.

While performing the duties of this job, the associate is: • Regularly required to use hands to finger, handle or feel objects, tools or controls, and reach with hands or arms. • Regularly required to talk or hear and read instructions on a computer monitor and/or printed on paper. • Regularly required to stand, kneel or stoop, and lift and/or move up to 25 pounds. • Regularly required to view items at an extremely close range and must be able to adjust and readjust focus. • Regularly required to remain in a stationary position.

Occasionally: Job requires this activity up to 33% of the time Frequently: Job requires this activity between 33% - 66% of the time Regularly: Job requires this activity more than 66% of the time

As an Inmar Associate, you: • Put clients first and consistently display a positive attitude and behaviors that demonstrate an awareness and willingness to listen and respond to clients in order to meet their short-term and long-term needs, requirements and exceed their expectations. • Treat clients and teammates with courtesy, consideration and tact; you also can perceive the needs of internal and external clients and communicate effectively with the objective of delighting and retaining the client. • Build collaborative relationships and work cooperatively with others, inside and outside the organization, to accomplish objectives, develop and maintain mutually beneficial partnerships, leverage information and achieve results. • Set and attain ac

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