Night Office Assistant Senior (Additional 10% Jail Side Hourly Premium)

About this role

Current employees: Please apply through the employee portal to be considered for this opportunity.

Pay Range: $29.29 - $36.03 Hourly Department: Health Department Job Type: Regular Represented Exemption Status: United States of America (Non-Exempt) Closing Date (Open Until Filled if No Date Specified): August 27, 2026 The Opportunity: Overview:

THIS WORK MATTERS!

Public Service Loan Forgiveness (PSLF) Full Time Employees of the Multnomah County Health Department qualify for the  Federal Student Aid U.S Department Of Education Public Service Loan Forgiveness program. To learn more about  Public Service Loan Forgiveness please visit Public Service Loan Forgiveness (PSLF) .

Additional Compensation: • Premium: Office Assistant Seniors also receive an additional Jail Side 10% Hourly Premium.

• Shift Premium : You will receive an additional hourly premium of $1.25 in addition to your established wage rate.

• Benefits: Multnomah County provides generous benefits to our employees and their covered family members, including domestic partners. Multnomah County offers a comprehensive benefits package that includes medical, dental, and vision insurance, ten paid holidays each year, vacation and sick leave, life and supplemental life insurance, flexible spending accounts, employee assistance program, and participation in Oregon Public Employees Retirement System (PERS). Please click here for a General Benefits Overview that you as a Multnomah County employee will be eligible to receive. https://multco.us/benefits/new-employee-benefits  

At Corrections Health , we provide medically needed health care to adults and youth in custody at Multnomah County Jails and Juvenile Detention Facility. Come join our team of Portland's most outstanding health care professionals providing exceptional services to our diverse community!

As a NOC Office Assistant Senior ( Night Shift Office Assistant Senior)  you will  provide essential administrative and customer-service support to facility administrators within a dynamic, 24/7 multi-facility environment. Key responsibilities include maintaining mandatory staffing levels for day and night shifts, conducting time entry reviews, and collaborating with leadership to ensure operational compliance. In this role the incumbent will demonstrate proficiency with computer systems, including EPIC, Google, ESWIS, and other database tools. 

We are committed to fostering a culture of respect, trust, and understanding, and we seek team members dedicated to maintaining a workplace free of discrimination and harassment.

As the   NOC Office Assistant Senior , you will:

Shift Coverage & Schedule Monitoring • Stakeholder Collaboration and Contract compliance : Work with management to find economical staffing solutions that align  with ONA and Local 88 rules.

• Systems Maintenance: Independently update Google Drive schedules, tracking availability and time entries via shared sheets and calendars.

Workday Support and Time Entry Review • Schedule Preparation and Coverage: Formulates uniform schedules for every facility, prioritizing NOC and daytime rotations while organizing relief for both anticipated and emergency leave.

• Time Entry Audits: Review Workday entries for accuracy and pay consistency.

• Support & Resolution: Provide staff resources, resolve discrepancies, and assist supervisors with scheduling errors.

Medical Transcription • Transcription & Order Management: Transcribes provider medical orders in Epic and ensures accurate clinical data entry.

• Clinical Coordination: Manages ESWIS patient follow-up protocols, including scheduling labs, updating Sapphire, and arranging appointments and specialty visits.

• Financial & Records Administration: Executes billing for Corrections Health inmate services and processes health information and special records release requests.

• Support Services: Provides referral support and maintains inmate health documentation integrity.

Research & Data Management • Operations: Assists leadership with administrative tasks.

• Compliance: Manages records for discovery and public requests.

• Improvement: Evaluates operations to enhance service delivery.

Vendor and Order Management • Procurement: Orders supplies via Multco Marketplace with management approval.

• Inventory: Maintains consistent stock levels for clinical needs.

• Reconciliation: Verifies delivery accuracy against orders.

• Financial Support: Coordinates special requests and supports finance with accounts payable/receivable.

TO QUALIFY:

We will consider any combination of relevant work experience, volunteering, education, and transferable skills as qualifying unless an item or section is labeled required. Please be clear and specific about how your background is relevant. For details about how we typically screen applications, review our overview of the selection process page.

Minimum Qualifications/Transferable Skills*: Any combination of experience and training that would likely provide the knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be as noted below. All non-traditional education,training and experience will be evaluated.

• Education/Training: Equivalent to the completion of the twelfth grade, AND

• Experience: Three (3) years of experience that demonstrates the ability to perform the duties of the position. (Equivalency 3-6 years of qualifying training and/or experience).

Other:  • This position requires a background investigation, which may include being fingerprinted. Employment is contingent on passing a background investigation.

• The employee holding this position is designated as an Essential Employee under Multnomah County Personnel Rule 3-15-015, Essential Employees.

Preferred Qualifications/ Transferable Skills*: You do not need to have the following preferred qualifications/ transferable skills to qualify. However, keep in mind we may consider some or all of the following when identifying the

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