Marketing Analytics Chief of Staff

About this role

Details:  

What   You’ll   Do  

Leadership Team Effectiveness : Improve the way the leadership team   operates   by strengthening planning routines, meeting effectiveness, follow-through, and cross-functional coordination. Bring structure to priorities, surface gaps early, and help leaders stay focused on the highest-value work.  

Team Productivity & Ways of Working : Design and mature team operating rhythms such as planning, staff meetings, All Hands, Analytics Collab, reviews and retrospectives, and quarterly business reviews.   Identify   friction points and implement practical improvements that increase focus, accountability, and team productivity.  

Operational Excellence : Independently drive alignment across critical partners and manage cross-team dependencies to reduce friction and accelerate delivery. Serve as   a central point   of coordination for updates across broader programs. Prepare concise weekly, monthly, and quarterly updates that connect work to business priorities and OKRs while reinforcing a culture of preparation, accountability, and continuous improvement.  

Strategic Coordination : Own agendas, materials, and follow-ups for key forums. Ensure decisions, owners, and timelines are captured clearly and translated into action. Anticipate what leaders need to make progress and help keep high-priority work moving.  

Presentation : Independently develop high-quality PowerPoint presentations to communicate priorities, progress, and decisions to a variety of audiences.  

Communication Excellence : Deliver clear and   timely   updates across the organization. Tailor communications for different audiences and help ensure work is understood, socialized, and moving forward with alignment.  

Build Analytics Domain Fluency : Develop strong working knowledge of the team’s analytics work, tools, and processes so you can speak about priorities, insights, and progress with confidence and clarity to business partners and stakeholders.  

Core Responsibilities  

1. Manages projects or multiple workstreams within a broader project or program. Develops, implements, and monitors project plans. Contributes   expertise   to major project deliverables, milestones, and required tasks.  

2. Provides insight   on   best practices and common obstacles based on prior experiences. Serves as a trusted advisor to ensure projects are aligned with the overall company strategy and market conditions.  

3. Communicates project status and issues regularly to stakeholders, including leaders, team members, and senior managers.  

4. Builds and   maintains   effective relationships. Proactively fosters communication between internal and external project stakeholders. Influences key decisions across stakeholder groups.  

5. Proactively   identifies ,   manages , and   mitigates   risks and any related project issues. Communicates solutions on key issues or projects to management and stakeholders to obtain their input and buy-in as   appropriate .  

6.   Participates   in special projects and performs other duties as assigned  

Qualifications  

• Minimum of five years of related work experience, with experience supporting cross-functional initiatives, improving team operations, or managing complex workstreams. Financial Services and function-specific experience preferred.  

• Undergraduate degree or equivalent combination of training and experience   required . Graduate degree preferred.  

• Demonstrated ability to take initiative, work independently, and   operate   effectively in ambiguous environments with limited direction.  

• Strong written and verbal communication skills, with the ability to adapt messages for a range of business audiences.  

• Experience developing polished presentations, organizing leadership discussions, and driving follow- through on   decisions and action items.  

• Intellectual curiosity and comfort working in an analytics-driven environment, with the ability to build credibility with both analytical and business partners.  

Special Factors Sponsorship Vanguard is not offering visa sponsorship for this position. About Vanguard At Vanguard, we don't just have a mission—we're on a mission.

To work for the long-term financial wellbeing of our clients. To lead through product and services that transform our clients' lives. To learn and develop our skills as individuals and as a team. From Malvern to Melbourne, our mission drives us forward and inspires us to be our best.

How We Work Vanguard has implemented a hybrid working model for the majority of our crew members, designed to capture the benefits of enhanced flexibility while enabling in-person learning, collaboration, and connection. We believe our mission-driven and highly collaborative culture is a critical enabler to support long-term client outcomes and enrich the employee experience.

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