Manager, Research Project Administration

About this role

Job Title Manager, Research Project Administration

Agency Texas A&M University - Corpus Christi

Department Autonomy Research Institute

Proposed Minimum Salary Commensurate

Job Location Corpus Christi, Texas

Job Type Staff

Job Description TAMU-CC is a dynamic university designated as both a Hispanic-Serving Institution (HSI) and Minority-Serving Institution (MSI) with approximately 11,000 students from 47 states and 54 foreign nations. We employ over 1,400 full-time and 2,000 part-time Islanders (including students/GAs). The University attracts highly talented faculty and staff and offers an array of undergraduate and graduate degrees, including doctoral programs.  As a member of the Texas A&M University System, TAMU-CC benefits from a range of resources, increased visibility and influence, and opportunities to collaborate in mutually beneficial ways with peers across member institutions and associated agencies.   TAMU-CC’s beautiful campus is located on a 240-acre island on Corpus Christi Bay and was ranked #1 College by the Sea by Best College Reviews. Our natural setting is enhanced by its modern, attractive, and state-of-the-art classroom buildings and support facilities.

PURPOSE The Manager, Research Project Administration manages and oversees the administrative, financial, and compliance activities associated with sponsored research projects in collaboration with Autonomy Research Institute (ARI) Principal Investigators (PIs) and project partners. Responsibilities include managing sponsored research administration, overseeing financial monitoring and sponsor reporting, ensuring regulatory compliance, managing sponsor communications, advising and supporting PIs, and supervising assigned sponsored project staff responsible for financial monitoring, billing, and sponsor coordination.

The Manager, Research Project Administration, under the direction of the Assistant Director, Finance (ADF) or designee, manages the administrative, financial, and compliance activities associated with sponsored research projects, grants, and contracts. This position serves as ARI’s subject matter expert for sponsored research administration by ensuring compliance with sponsor requirements, managing pre-award and post-award administrative activities, advising and supporting PIs, supervising assigned sponsored project staff, and overseeing research administration processes throughout the project lifecycle.

RESPONSIBILITIES Sponsored Research Administration: 50% • Leads sponsored research administration activities, including monitoring expenditures, validating financial transactions, and documenting costs in accordance with approved budgets and sponsor requirements.

• Administers pre-award and post-award sponsored project administration activities to ensure efficient operations and full compliance with Texas A&M University System (TAMUS), state, and sponsor fiscal policies.

• Oversees sponsor financial and administrative reports, supporting documentation, and analyses for stakeholders, including PIs, internal departments, sponsors, and auditors.

• Ensures compliance with cost-sharing commitments and sponsor-specific requirements.

• Directs sponsored project closeout activities, ensuring all financial, administrative, and compliance requirements are completed accurately and on time.

• Oversees time and effort reporting and certification to ensure regulatory compliance and audit readiness.

Compliance & Audits: 30% • Ensures organizational compliance with sponsor, institutional, and regulatory financial requirements governing sponsored programs.

• Serves as ARI’s subject matter expert and primary resource for sponsored research regulations and sponsor requirements.

• Interprets sponsor guidelines, advises PIs and project teams regarding compliance requirements, and oversees related administrative actions.

• Leads audit preparation and response activities, including coordinating documentation, addressing findings, and implementing corrective actions.

• Develops and updates procedures related to sponsored project administration in consultation with the ADF and appropriate university offices.

• Manages administrative communications with sponsors and serves as the primary liaison to obtain approvals for budget revisions, compliance actions, key personnel changes, no-cost extensions, and supplemental funding requests.

• Reviews and interprets award terms and conditions and oversees the administrative actions necessary to ensure compliance with sponsor, institutional, and regulatory requirements.

• Advises ARI leadership on sponsor regulations, research administration best practices, compliance risks, and changes to federal or sponsor requirements affecting sponsored projects.

• Facilitates institutional approvals and sponsor prior approval requests in accordance with Texas A&M University - Corpus Christi (TAMU-CC) and sponsor requirements.

• Oversees the maintenance of documentation required for sponsor monitoring, audits, and regulatory reviews.

• Ensures the accuracy, completeness, and retention of research administration records and documentation throughout the sponsored project lifecycle.

• Identifies, recommends, and implements approved process improvements to enhance efficiency, compliance, and service to PIs.

Program Support: 20% • Collaborates with PIs and project partners and manages the alignment of financial and administrative activities with project goals and sponsor requirements.

• Ensures accurate and timely entry and maintenance of project data within TAMU-CC and TAMUS systems.

• Establishes and maintains sponsored project records and University research administration systems to ensure data accuracy, document integrity, and regulatory compliance.

• Administers award setup, modifications, closeout activities, and administrative documentation throughout the sponsored project lifecycle.

• Manages sponsor reporting deadlines, administrative milestones, and required deliverab

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