Legal Administrative Assistant (Remote - Ft. Lauderdale or Jacksonville, FL)

About this role

At Allstate, great things happen when our people work together to protect families and their belongings from life’s uncertainties. And for more than 90 years, our innovative drive has kept us a step ahead of our customers’ evolving needs. From advocating for seat belts, air bags and graduated driving laws, to being an industry leader in pricing sophistication, telematics, and, more recently, device and identity protection. 

Job Description Join Allstate's Client Legal Services team as a Legal Administrative Assistant supporting attorneys handling insurance defense litigation matters. This role plays a critical part in the success of the legal team by managing attorney calendars, coordinating litigation activities, maintaining case documentation, and ensuring timely case progression. The ideal candidate is highly organized, proactive, detail-oriented, and thrives in a fast-paced legal environment.

Key Responsibilities

• Provide legal and administrative support to multiple Client Legal Services attorneys handling insurance defense litigation matters, including bodily injury (BI), uninsured/underinsured motorist (UM/UIM), homeowners, property damage, and PIP lawsuits. • Coordinate and manage attorney calendars, including depositions, hearings, mediations, court appearances, deadlines, and case management orders. • Open, maintain, and organize legal files, ensuring case documentation is accurate, current, and readily accessible. • Monitor litigation deadlines, procedural requirements, court rules, and records requests to support timely and compliant case management. • Prepare, file, serve, and process legal documents and pleadings in both paper and electronic formats, including e-filing through applicable court systems. • Manage high volumes of electronic correspondence, court communications, filings, and litigation-related documentation. • Communicate professionally with courts, opposing counsel, medical providers, vendors, clients, and internal stakeholders. • Maintain document organization, indexing, version control, and records management within legal case management systems. • Draft routine correspondence and litigation-related documents for attorney review, utilizing templates and established processes. • Support overall case progression by anticipating attorney needs, taking initiative, and collaborating effectively within the legal team.

Skills and Qualifications • Legal administrative, legal assistant, paralegal, or related legal support experience preferred. • Experience supporting multiple attorneys in a litigation-focused environment. • Knowledge of legal terminology and litigation processes required; experience in insurance defense, personal injury, bodily injury, civil litigation, or criminal law environments is preferred. • Strong proficiency in Microsoft Word, Excel, and PDF management tools, with the ability to efficiently manage and organize legal documents. • Demonstrated experience managing heavy scheduling, calendar coordination, and court-related activities. • Strong organizational skills, attention to detail, and ability to effectively manage competing priorities and deadlines. • Experience maintaining legal files, tracking records requests, and managing case documentation. • Strong technology skills, including experience with legal case management systems, electronic filing platforms, and Microsoft Office applications. • Excellent written and verbal communication skills. • High level of initiative, professionalism, and ability to work independently while supporting attorney needs. • Knowledge of medical terminology and experience working with medical records is preferred. • Familiarity with state court filing systems and litigation procedures is strongly preferred.

Work Environment • This role is primarily remote, with occasional in-person attendance required for meetings and other business-related activities as needed.

Supervisory Responsibilities • This position does not have supervisory responsibilities.

Explore the Benefits of Joining Allstate's Client Legal Services:

• Exceptional Work-Life Balance: At Allstate, we understand the importance of achieving harmony between work and personal life. Our in-house litigation roles provide more predictable schedules and flexibility, allowing you to excel professionally while enjoying a fulfilling personal life.

• Holistic Understanding of the Business: As part of the Allstate legal team, you'll gain invaluable insight into our diverse business operations, objectives, and culture. This comprehensive understanding enables you to align legal strategies closely with the company's goals, fostering impactful contributions and strategic partnerships across departments.

• Direct Client Collaboration: Working in-house at Allstate means collaborating directly with internal stakeholders and business units. This close partnership cultivates deeper client relationships, facilitating a nuanced understanding of their needs and priorities. By providing proactive legal guidance and support, you'll play a pivotal role in driving the company's success.

• Strategic Influence and Impact: As an integral member of our legal team, you'll have the opportunity to shape strategic decisions and risk management initiatives. Your insights and expertise will inform key business decisions, empowering you to mitigate risks effectively and drive positive outcomes that directly impact Allstate's bottom line.

• Diverse Legal Challenges: In-house litigation roles at Allstate encompass a broad spectrum of legal work beyond traditional litigation, including regulatory compliance, risk assessment, and dispute resolution. This diversity of challenges ensures continuous professional growth and development, expanding your skill set and enhancing your career trajectory.

• Professional Growth Opportunities: With ample opportunities for advancement and professional development, you'll have the support and resources you need to reach new heights in your le

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