Learning Management System Administrator

About this role

Thank you for considering a career with the Research Foundation of The City University of New York (RFCUNY). The team at RFCUNY is made up of dedicated, talented professionals committed to providing the services that allow CUNY researchers, faculty, and staff to focus on their intellectual curiosity and scientific discoveries. We are pleased that you are interested in exploring opportunities to join RFCUNY.

Primary Location: CUNY SCHOOL OF PROFESSIONAL STUDIES Bargaining Unit: No

About the CUNY School of Professional Studies: As a leading online school in New York since 2006, the CUNY School of Professional Studies (CUNY SPS) offers the most online bachelor's and master's degree options at the City University of New York, and serves as the University's first undergraduate all-transfer college. With 26 degrees and numerous other non-degree and grant-funded workplace learning programs, CUNY SPS meets the needs of adults who wish to finish a bachelor's degree, progress from an associate's degree, earn a master's degree or certificate in a specialized field, and advance in the workplace or change careers. Consistently ranked highly by U.S. News & World Report for its online offerings, CUNY SPS has emerged as a nationwide leader in online education. The School's renowned and affordable online programs ensure that busy working adults may fulfill their educational goals on their own time and schedule. As CUNY SPS moves beyond its’ 20th year, we dedicate ourselves to engendering an innovative and transformative student-centered experience.   Within and created at the same time as CUNY SPS, the Office of Innovative Learning Solutions (ILS) designs custom workplace learning programs to help organizations achieve their goals. We are experts in research-based learning practices, online as well as in-classroom curriculum development and implementation. We are uniquely positioned to respond to organizational learning needs and support change management initiatives swiftly and effectively.

Partnership Description: The CUNY SPS Office of Innovative Learning Solutions (ILS) seeks an experienced detail-oriented learning and development professional to join our training team in the role of Learning Management System (LMS) Administrator. This role will be an integral part of the Energy Training team that manages the design, development, delivery and administration of relevant learning programs on behalf of the Department of Citywide Administrative Services’ (DCAS) Division of Energy Management. This program prepares City facilities personnel to make energy-smart decisions that assist the City of New York in meeting its greenhouse gas (GHG) emissions reduction goals. The program is designed to help facility professionals across City agencies envision a learning path specifically targeted to their professional and personnel development goals.

Position Description: The LMS Administrator has an integral role in managing the day-to-day front-end administration of the Blackboard Learning Management System (LMS) and Genius Student Information System (SIS). This includes maintaining course templates and sections, maintenance of eLearning files, and deploying courses through the LMS. This also includes managing learner data in the SIS and providing technical support to training program participants for programmatic registration and record keeping.

The LMS Administrator will collaborate with the team’s Program Coordinator to develop processes and share information about program participant use of the system. The LMS Administrator will also provide support to the Senior Program Manager, Training Operations and the Senior Program Manager, Program Effectiveness to ensure operational effectiveness of the LMS and SIS throughout the training cycle.   Duties and Responsibilities: Reporting to the Senior Program Manager, Training Operations the LMS Administrator will: • Generate a digital course catalog based on the training calendar created by the Program Coordinator.

• Manage the Learning Management System, ensuring data integrity, providing technical support, and facilitating the seamless delivery of online learning events to ensure compliance with ANSI/IACET standards.  

• Provide technical support and guidance for the weekly registration report for the program sponsor, and support the management of course approvals and holds.

• Manage student registration processes via the Student Information System (SIS), including the registration page, automatic emails, and unique course enrollments.

• Maintain system records in the SIS, including:

• Course certificates,

• Learning path functionality,

• Templates for automatic emails, and

• Regular report generation.

• Post and maintain course content in the LMS, including:

• Course syllabi,

• Course requirements,

• Student handouts and instructor materials,

• e-Learning SCORM packages,

• Gradebooks and grading schema, and

• Course evaluations.

• Partner with the Learning and Development Program Managers to scope the content that should be posted for each course.

• Support learners with technical needs by maintaining internally and externally-facing FAQs and templates, and occasional direct support with excellent customer service.

• Keep track of learner course completions and provide communication about course requirements to students.

• Make recommendations for process improvements and enhancements to improve the learner experience.

• Maintaining SCORM packages that support self-directed training via the LMS.

• Assisting in the development of new program ideas to support energy training program alumni.

• Supporting special projects and/or initiatives.

• Other duties as assigned.

  Qualifications: Minimum qualifications for the position. • Bachelor’s degree in Instructional Technology, Instructional Design, Organizational Development, or related preferred, OR

• High School diploma (or equivalent), plus at least three years direct experience managing a L

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