Junior Executive Receptionist

About this role

Junior Executive Receptionist

Typical working hours: Mondays to Fridays, 8:00 AM to 6:00 PM

Support a High-Touch Executive Environment

We are seeking a polished, hospitality-driven professional to join our team as a Junior Executive Receptionist . In this role, you will support reception and conference center operations while creating a seamless experience for executives, employees, guests, and business partners.

As the first point of contact for many visitors and internal stakeholders, you will manage guest arrivals, coordinate meeting logistics, support workplace hospitality, and maintain a professional front-of-house environment. This role is ideal for someone who thrives in a fast-paced corporate setting and enjoys balancing hospitality with administrative support.

Why This Role Matters

This role serves as a key connection point between executives, guests, and workplace operations. Your professionalism, attention to detail, and service mindset help ensure smooth daily operations and create positive experiences for visitors and internal teams.

What You’ll Do

Executive Reception & Guest Services

• Welcome executives, employees, visitors, and business partners with professionalism and hospitality

• Register guests with building security and manage visitor processes

• Serve as a point of contact for guest inquiries, directions, and special requests

• Maintain a polished and professional reception experience

Conference Center & Meeting Support

• Coordinate conference room bookings and help resolve scheduling conflicts

• Partner with Administrative Assistants and stakeholders to support meeting logistics

• Prepare meeting spaces, ensuring rooms are organized, stocked, and guest-ready

• Coordinate catering requests and support in-room hospitality services

• Ensure AV equipment and conference room technology are functioning properly

Workplace & Administrative Support

• Answer and route calls through the company’s main line professionally

• Support reporting, documentation, and administrative projects as assigned

• Coordinate with facilities, pantry, and cleaning teams to maintain workplace standards

• Provide backup support and cross-functional coverage when needed

Hospitality & Service Excellence

• Anticipate guest needs and accommodate requests whenever possible

• Maintain confidentiality and professionalism in all interactions

• Contribute to a welcoming, organized, and high-service workplace environment

What You Bring

• Strong customer service and hospitality mindset

• Excellent communication and interpersonal skills

• Strong organizational skills and attention to detail

• Ability to multitask and prioritize effectively

• Professional presence and polished demeanor

• Ability to maintain composure in fast-paced environments

• Sound judgment and ability to handle confidential information

Qualifications

• Bachelor’s degree preferred

• Minimum 3 years of professional experience in reception, hospitality, executive support, or client-facing environments preferred

• Strong proficiency with Microsoft Office applications

• Flexible schedule based on business needs

• Dependable, punctual, and highly professional

Physical Requirements

• Ability to stand or move throughout reception and conference areas during the workday

• Ability to support meeting room setup and hospitality functions as needed

• Comfortable working in a highly visible, guest-facing environment

Think You’re a Fit?

If you enjoy supporting executives, creating exceptional first impressions, and working in a polished corporate environment, we’d love to hear from you. Compensation: The expected compensation is an estimate, and the final offer will depend on skills, experience, location, and other job-related factors.

Use of Artificial Intelligence (AI): No AI or automated decision-making tools are used to screen, assess, or select candidates for this role. Our company uses the Greenhouse applicant tracking system, which does not apply AI in these parts of the hiring process.

Vacancy Status: This posting is for an existing vacancy.

Pay Range $30 — $30 USD

WHAT WE OFFER

• Career Growth: An opportunity to enter a job that allows you to learn new skills or use a variety of them that may lead you to uncover other career opportunities!

• Learning & Development: At SPS, we promote a work culture of learning so that you can develop to be the best at what you do!

• We Recognize Talent: We offer a variety of recognition programs for all levels of employees!

• Benefit Offerings: Medical, Dental, Vision, HCFSA, DCFSA, HSA, Commuter Transit and Parking, Supplemental Life Insurance, Accident Insurance, Critical Illness, Hospital Indemnity, Legal Program, Identify Theft Protection, Pet Discounts, Pet Insurance, Group Home and Auto Insurance, EAP, Short Term Disability, Life Insurance, Education Discounts, 401k w/ matching, Entertainment Discounts, & Paid Time Off.

• Note: Please inquire with the Human Resources team for benefit offerings per role as regular positions that routinely are under 30 hours/week may have a different benefit offering.

About SPS

SPS is an award-winning employer of choice offering outsourcing solutions that leverage Intelligent Automation (Artificial Intelligence & Robotic Process Automation) in more than 22 countries across the globe. I n North America, our services include Mailroom Management (both physical and digital), Office Services such as Reception, Lobby Concierge and Conference Room Management in addition to Document Processing Services utilizing leading edge technologies. Our clients today are companies in sectors such as banking, insurance, legal, higher education, advertising and other professional services, including many Fortune 500 companies. SPS is committed to delivering high caliber outsourcing experience to our clients and offering our employees challenging and exciting career opportunities throughout the North America region and globally. SP

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