Inventory Coordinator

About this role

At Cleveland Clinic Health System, we believe in a better future for healthcare. And each of us is responsible for honoring our commitment to excellence, pushing the boundaries and transforming the patient experience, every day.

We all have the power to help, heal and change lives — beginning with our own. That’s the power of the Cleveland Clinic Health System team, and The Power of Every One.

Job Title Inventory Coordinator Location Cleveland Facility Cleveland Clinic Main Campus Department Materials Management-Main Campus Hospital Job Code C99999 Shift Days Schedule 6:30am-3:00pm Job Summary

Job Details

Join Cleveland Clinic’s Main Campus where research and surgery are advanced, technology is leading-edge, patient care is world class and caregivers are family. Here, you will work alongside a passionate and dedicated team, receive endless support and appreciation, and build a rewarding career with one of the most respected healthcare organizations in the world. 

As an Inventory Coordinator, you s erve as a liaison between the department and Supply Chain Management to ensure inventory levels reflect departmental needs . You will resolve shipping and receiving issues quickly, provide technical support , monitor compliance, deliver supplies and direct storeroom maintenance. In this role, your work is vital to the overall organization and functioning of the hospital system, allowing you to indirectly improve the lives of patients, caregivers and the community every day.  

A caregiver in this position works Mon-Fri, 6:00am—2:30pm. No weekends or holidays .  

A caregiver who excels in this role will:   

• Maintain inventory integrity.   

• Resolve shipping and receiving issues directly with the vendor or carriers.  

• Monitor reports and resolve discrepancies.  

• Provide technical set up and maintenance of automated ordering systems.  

• Monitor, troubleshoot and resolve any automated ordering system issues.  

• Proactively monitor the system to prevent ordering issues.  

• Verify accuracy of receipts and orders filled.  

• Participate in consignment audits.  

• Adjust par levels based upon usage within the ERP system.  

• Provide technical set up and maintenance of automated ordering system .  

• Develop and implement new systems or manage changes of existing systems when necessary.  

• Respond to recalls as directed by the FDA or other agencies.  

• Assure that the facility meets regulatory requirements in the handling of biohazardous waste.  

• Coordinate backorder process to supply inventory.  

• Notify users of back orders and work to identify alternate products.  

• Prepare broken or returned equipment for shipment and maintain documentation of returns.  

• Manage consignment inventory items.  

• Rotate stock within defined areas and perform routine e xpiration management to meet KPIs.  

• Receive storeroom stock items from shipping and receiving area , unpack and inspect items for damage , verif y accuracy of shipment and input information in the warehouse management system.  

• Possibly, handle returns by completing technical documentation and other required communication.  

• Deliver supplies and materials to a ppropriate floors and health care facilities.  

• Monitor the flow of traffic into dock areas, prioritizing deliveries ensuring the safe receipt of goods and supplies.  

• Verif y accuracy of shipments, check for damage to goods and document variances of orders.  

• Prepare goods and supplies for distribution, prioritiz e deliveries and sort / label loads ensuring the safe, correct and timely delivery of orders.  

• Complete six months of on-the-job training.   

Minimum qualifications for the ideal future caregiver include:    

• High School Diploma/GED  

• Valid Driver’s License (VDL) with all of Cleveland Clinic insurance requirements  

• Two years of experience in inventory control functions with responsibility for par levels, purchasing functions, inventory analysis and usage trends OR Associate’s Degree in Supply Chain Management or a related field  

Preferred qualifications for the ideal future caregiver include:    

• Experience in healthcare supply chain functions  

• Computer systems experience, including bar code readers, handheld computers and printers  

Physical Requirements: • Manual dexterity to operate office equipment. • May require periods of sitting, standing and the ability to walk to various locations throughout the health system to attend meetings. • Must have normal or corrected vision and be able to clearly communicate verbally by phone or in person. • Must have own transportation to travel to multiple sites.

Personal Protective Equipment: • Follows standard precautions using personal protective equipment as required.

                        The policy of Cleveland Clinic Health System and its system hospitals (Cleveland Clinic Health System) is to provide equal opportunity to all of our caregivers and applicants for employment in our drug free environment. All offers of employment are followed by testing for controlled substances.

Cleveland Clinic Health System administers an influenza prevention program. You will be required to comply with this program, which will include obtaining an influenza vaccination on an annual basis or obtaining an approved exemption.

Decisions concerning employment, transfers and promotions are made upon the basis of the best qualified candidate without regard to color, race, religion, national origin, age, sex, sexual orientation, marital status, ancestry, status as a disabled or Vietnam era veteran or any other characteristic protected by law. Information provided on this application may be shared with any Cleveland Clinic Health System facility. 

If applying for a Florida position, please see the following website for more information on the background screening requirements required by the Agency of Health Care Administration: https://info.flclearinghouse.com/

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