Inventory Coordinator

About this role

The Opportunity:

In this role, you will report to the site services supervisor and will work closely with the Avantor’s Lab and Production Services professionals to serve our customers by performing customized, mission-based lab work and research protocols that help return time back to science.

Hourly Rate: $26 - $29 Shift: Monday - Friday, 7 am - 3:30 pm Location: Santa Clara, CA Benefits: • Health and Wellness: Medical, Dental, Vision, and Wellness programs (eligible for medical coverage on day 1) • Time Off: Paid Time Off (PTO), Company-paid holidays, Choice holidays, etc. • Financial Well Being: Spending Accounts: Flexible Spending Account (FSA), Health Savings Accounts (HSA), commuter benefits, 401(k), tuition assistance, employee stock purchase plan discount • Added Protection Coverage: To include critical illness, hospital indemnity, accident, legal, identity theft protection, pet, auto, and home insurance. • Recognition: Celebrate your peers and earn points to redeem on gifts and products 

What we’re looking for    • Education: High School Diploma or GED required   • Experience : 3+ years of experience in inventory management, material handling, warehouse operations, or supply chain in a laboratory, pharmaceutical, biotech, or regulated environment • Collaboration Tool: Microsoft Teams experience • Proficient use of inventory management technology/software • Experience with barcode scanning, warehouse management systems and handheld data collection devices • Intermediate proficiency in Microsoft Excel (pivot tables, VLOOKUP, data filtering) and Outlook • Understanding of FIFO, FEFO, lot tracking and expiration management principles • Familiarity with cycle counting methodologies, variance investigation and root cause analysis

​ Preferred • Project management or leadership experience preferred • Experience with Lean Six Sigma tools (5S, value stream mapping, root cause analysis) • Familiarity with CAPA processes and quality management system requirements

How you will thrive and create an impact    Avantor’s Lab and Production Services team is a crucial part of the Avantor Services group serving over 500 customers in biopharma, pharmaceutical, educational, industrial, and high-tech industries with customizable, flexible solutions and end-to-end laboratory operations support.

In this role you will:

Inventory Control and Variance Investigation • Conduct and lead cycle counting activities across assigned stockrooms and storage areas • Investigate inventory discrepancies by tracing transactions, verifying physical locations and identifying root causes • Analyze patterns in variances to determine whether issues stem from miscounts, misplaced items, data entry errors, or process gaps • Recommend and implement corrective actions for recurring variance issues, including process adjustments and retraining • Reconcile system records with physical stock and resolve differences within established timelines • Prepare variance reports with root cause analysis and corrective action summaries for supervisors and customers • Support internal and customer-led inventory audits by preparing documentation and escorting auditors

Critical Material Management • Manage the storage, handling, inventory control and distribution of consumables, chemicals, solvents and reagents

Receiving, Processing and Distribution • Receive, inspect and process complex or high-value shipments including hazardous materials and controlled items • Verify received goods against purchase orders, packing lists and quality specifications • Manage receipt of temperature-sensitive shipments including cold chain validation and documentation • Prioritize distribution of critical materials to ensure laboratory and production operations are not interrupted • Process urgent and ad hoc material requests, applying judgment to balance competing priorities • Oversee outbound shipments of hazardous materials ensuring government and carrier compliance

Safety, Compliance and Quality • Enforce chemical storage, handling and labelling compliance per government and site-specific regulations • Conduct periodic safety inspections of stockrooms, storage areas and material handling equipment • Lead or support investigation of safety incidents, near-misses and spills related to inventory operations • Ensure GMP and GLP compliance in material handling, documentation and storage activities where applicable • Participate in CAPA (Corrective and Preventive Action) activities related to inventory or material management findings • Maintain training records and verify that all team members have current required certifications • Serve as a safety resource for across bands Associates, reinforcing proper PPE use and hazard awareness

System Management and Data Integrity • Execute complex inventory transactions including transfers, adjustments, reclassifications and write-offs in the ERP system • Generate and analyze inventory reports including aging, slow-moving stock, expiration and usage trend analyses • Troubleshoot intermediate system issues and coordinate with IT support for escalated problems • Configure and maintain barcode labels, bin locations and item master data within established guidelines • Support system upgrades, patches and testing activities as needed

Customer Communication and Stakeholder Engagement • Communicate inventory-related information, activity records, service level metrics and operational data to customers • Provide information requiring explanation or interpretation, including variance findings and corrective action plans • Participate in customer operational meetings, presenting inventory performance data and improvement initiatives • Respond to customer inquiries about material availability, lead times and sourcing alternatives • Build and maintain productive working relationships with customer laboratory, procurement and quality contacts • Escalate service delivery concerns or customer relationship issues to the Coordin

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