Independent Contractor Specialist

About this role

Job Posting Title: Independent Contractor Specialist ---- Hiring Department: Payment Services ---- Position Open To: All Applicants ---- Weekly Scheduled Hours: 40 ---- FLSA Status: Exempt from FLSA ---- Earliest Start Date: Immediately ---- Position Duration: Expected to Continue ---- Location: UT MAIN CAMPUS ---- Job Details: General Notes Your skills will make a difference.

You’ll be working for a university that is internationally recognized for our academic programs and research. Your work will make a difference in the lives of university staff, thereby enhancing the student experience. If you’re the type of person that wants to know your work has meaning and impact, you’ll like working in our department and for UT Austin. UT Austin provides an outstanding benefits package including but not limited to: • Competitive health benefits (employee premiums covered at 100%, family premiums at 50%) • Voluntary Vision, Dental, Life, and Disability insurance options • Generous paid vacation, sick time, and holidays • Teachers Retirement System of Texas: a defined benefit retirement plan • Additional Voluntary Retirement Programs: Tax Sheltered Annuity 403(b) and a Deferred Compensation program 457(b) • Flexible spending account options for medical and childcare expenses • Robust free training access through LinkedIn Learning plus professional conference opportunities • Tuition assistance • Expansive employee discount program including athletic tickets • Free access to UT Austin's libraries and museums with staff ID card • Free rides on all UT Shuttle and Austin CapMetro buses with staff ID card

For more details, please see: https://hr.utexas.edu/prospective/benefits and https://hr.utexas.edu/current/services/my-total-rewards

Must be authorized to work in the United States on an ongoing, full-time basis for any employer without sponsorship.

Purpose Responsible for the review and approval of payments to independent contractors and nonresident alien non-employees, including individuals and vendors, ensuring compliance with IRS regulations and immigration law, and serving as a key resource for College, School, Unit (CSU) departmental personnel navigating payment issues.

Responsibilities • Review and approve all vouchers associated with independent contractors and nonresident alien non-employees, ensuring accuracy, proper coding, documentation, and compliance. • Serve as a resource to College, School, Unit (CSU) departmental personnel, assisting with and resolving independent contractor and nonresident alien payment issues. • Process treaty benefits for nonresident alien independent contractor payments in accordance with immigration law. Maintain current knowledge of IRS regulations, relevant tax forms, and applicable immigration laws. • Respond to inquiries regarding payments to non-employee foreign individuals and entities, providing clear and accurate guidance. • Assist in approving vendor payments associated with researchers disbursing fee payments to research participants. • Perform other related duties as assigned, and cross-train to stay proficient across every function of the Independent Contractor team. • Other related functions as assigned.

Required Qualifications • Bachelor's Degree in Accounting or related field. • At least 3 years of Governmental or commercial accounting. • Demonstrated experience involving independent contractor and foreign entity expense review, audit, and approval in a high-volume environment, preferably in higher education. • Working knowledge of IRS regulations and forms related to nonresident alien and independent contractor payments. • Familiarity with tax treaty benefit provisions and immigration law as it pertains to payments to foreign individuals and entities. • Excellent written and verbal communication skills, with a customer-service mindset and the ability to explain complex payment and compliance requirements. • Ability to manage competing deadlines, work both independently and as part of a team, and adapt to rotating responsibilities. • Demonstrated ability to interpret and apply policies, procedures, and compliance requirements in a complex academic and business environment. • Proven ability to manage a high-volume workload and resolve issues with sound judgment and professionalism. • Ability to exercise a high level of discretion and handle sensitive or confidential matters with professionalism and care. • Reliable and dependable attendance.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications • Previous higher education experience or professional experience in a complex, matrixed organization. • Strong knowledge of IRS regulations and tax treaty policies, business processes, and compliance requirements. • Experience with tax forms and payment processing for independent contractors and foreign entities is preferred. • Advanced experience with Microsoft Excel, Outlook, and Word. • Demonstrated ability to quickly learn new systems, adapt to change, and work collaboratively. • Strong analytical and problem-solving skills. • Experience with enterprise financial systems such as Define, Workday, or similar platforms

Salary Range • $60,000 + depending on qualifications

Working Conditions • Standard Office • Manual dexterity • Keyboard

Work Shift • Monday - Friday (8:00am - 5:00pm)

Required Materials • Resume/CV • 3 work references with their contact information; at least one reference should be from a supervisor • Letter of interest

Important   for applicants who are NOT current university employees or contingent workers:  You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensur

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