Human Resources Coordinator

About this role

Job Title: Human Resources Coordinator Location: Indianapolis - Downtown Campus Job Type: Full-time Classification: N-5 Salary Range: $18.50 - $21.00/hr. (based on experience) Reports To: Director of Human Resources

Who We Are: Ivy Tech is Indiana’s community college and workforce engine, delivering: high-quality learning experiences that propel Indiana’s communities, measurable economic return, excellence in teaching, and industry-aligned credentials of value, empowering every learner to achieve lifelong success.

Our Values: • Empathy: We lead with care and connectivity, ensuring we meet our students where they are. • Integrity: We act responsibly and ethically in the best interest of our students, employees, partners, institution, and the State. • Agility: We move with purpose and adapt to the evolving needs of our students, employers, and the State. • Impact: We exist to change lives through quality education. Our work strengthens individuals, families, communities, and the future of Indiana.

About the Role: We are seeking an organized and service-oriented Human Resources Coordinator to support the daily delivery of human resources services for the Indianapolis Campus. In this role, you will provide administrative and operational support across core HR functions, including employment authorization, onboarding, contingent hires, Federal Work-Study, records management, reporting, training coordination, and employee engagement and recognition initiatives.

The Human Resources Coordinator serves as a frontline resource for employees while providing day-to-day support to the Human Resources team. This position responds to routine HR inquiries, assists with standard HR processes, prepares and distributes communications, maintains accurate and confidential records, and supports routine compliance activities. The Coordinator works closely with campus and Statewide HR team members to ensure accurate, timely, and consistent HR services are delivered across the campus with professionalism and care.

****RESUME AND COVER LETTER REQUIRED FOR CONSIDERATION****

Required Skills and Competencies: • Process & Procedure Compliance: Knowledge of and ability to comply with college, campus, state, and federally mandated processes and procedures (e.g., accurately tracking documentation, meeting regulatory timelines, and ensuring personal, departmental, and employee compliance). • Administrative & Operational Support: Experience providing day-to-day administrative support for continuity of departmental operations, including tracking tasks, maintaining calendars, preparing documentation, and organizing information. • Systems & Data Management: Accuracy in entering, maintaining, reviewing, and extracting data to support of various duties and operational needs.. • Policy Application & Compliance Support: Ability to apply established policies, procedures, and regulations consistently when responding to routine inquiries and processing transactions and knowing when and how to escalate complex or sensitive matters appropriately. • Communication & Customer Service: Proficiency in providing clear, professional verbal and written communication skills when responding to employee inquiries, managing shared mailboxes, and preparing routine communications. • Organization & Time Management: Ability to manage multiple priorities, meet deadlines, track compliance-related timelines, and maintain attention to detail in a fast-paced administrative environment. • Confidentiality & Professional Judgment: Professional handling of sensitive information with discretion, professionalism, and adherence to both laws and institutional procedures (e.g., FERPA, record retention, and confidentiality requirements). • Technical Proficiency: Proficiency in Microsoft Word, Excel, and PowerPoint, with the ability and willingness to learn and effectively use additional systems, reporting tools, and platforms. • Teamwork & Collaboration: Capacity to work effectively as part of a team and collaborate with colleagues to ensure consistent and compliant service delivery.

Preferred Additional Skills: • Two years of experience in a human resources coordinator or similar administrative role • Experience supporting employee engagement, recognition, or internal communications • Experience coordinating meetings, training sessions, or events • Working knowledge of Workday or a comparable Human Resources Information System (HRIS)

Key Responsibilities: The following is not to be construed as an exhaustive list. Other duties logically associated with this position may be assigned. All responsibilities will be conducted within the parameters of the Family Educational Rights and Privacy Act (FERPA), other applicable regulatory requirements, and professional standards. • Provide day-to-day administrative support for Human Resources & Administration operations, including tracking tasks, maintaining calendars, preparing documentation, organizing employee employment records, coordinating logistics for various HR & Administration departmental meetings/session (e.g., training, new employee orientation, employee engagement, etc..). • Serve as a frontline contact for employees by responding to routine HR inquiries, providing guidance on standard HR processes, and preparing and distributing routine HR communications, notifications, and reminders (e.g., monthly notification to campus of all new hires, transfers, promotions, and those who have left the college). • Manage employment authorization processes, including I-9 and E-Verify, by accurately tracking documentation, meeting regulatory timelines, and ensuring compliance with all state, federal, and institutional requirements (e.g., transcript management, alternate work location agreements, etc..). • Administer the contingent hire process end-to-end, including onboarding requirements, approvals, Workday transactions, timeline monitoring, and offboarding as needed. • Administer Federal Work-Study processes, includ

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