HR Shared Services Representative

About this role

Lattice Overview There is energy here…energy you can feel crackling at any of our international locations. It’s an energy generated by enthusiasm for our work, for our teams, for our results, and for our customers. Lattice is a worldwide community of engineers, designers, and manufacturing operations specialists in partnership with world-class sales, marketing, and support teams, who are developing programmable logic solutions that are changing the industry. Our focus is on R&D, product innovation, and customer service, and to that focus, we bring total commitment and a keenly sharp competitive personality.

Energy feeds on energy. If you flourish in a fast paced, results-oriented environment, if you want to achieve individual success within a “team first” organization, and if you believe you can contribute and succeed in a demanding yet collegial atmosphere, then Lattice may well be just what you’re looking for.

Job Description: Are you a detail-oriented HR professional who thrives on solving problems and making processes run smoothly? We're looking for an HR Shared Services Representative to join our team as a key point of contact for employees, managers, and candidates across the full employee lifecycle. In this role, you'll be at the heart of our HR operations — handling everything from Workday transactions and benefits support to recruiting coordination, onboarding, and compliance activities like I-9 verification. If you're organized, personable, and energized by variety, this is a great opportunity to build broad HR expertise while making a direct impact on the employee experience.

Key Responsibilities: HR Shared Services • Serve as Tier 1 and Tier 2 point of contact for employee inquiries submitted via the HR ticketing system (Workday Help), responding within established SLAs • Partner with employees and managers as a first point of contact for employee life cycle transactions in Workday — including job changes, terminations, leave of absence initiations, and personal data updates — guiding them through self-service processes and ensuring accurate and timely completion • Generate and distribute employment verification letters, offer letters, and other HR correspondence • Support benefits administration by assisting employees with enrollment questions, life event changes, and vendor escalations • Contribute to the development and maintenance of HR knowledge base articles and SOPs • Support internal and external audit processes by pulling data from Workday, organizing documentation, and preparing materials for review.

Recruiting Coordination and Onboarding • Partner with Recruiters and Hiring Managers to schedule interviews across all levels, including complex multi-panel and executive interviews across time zones, ensuring a seamless and professional experience for all participants • Serve as the primary point of contact for candidates throughout the interview process, proactively communicating scheduling details, next steps, and status updates to maintain a high-quality candidate experience • Manage interview logistics end-to-end, including coordination of virtual and on-site interview arrangements, interviewer briefing materials, and timely resolution of scheduling conflicts or changes • Coordinate background checks, references, and pre-employment screening with third-party vendors • Prepare and send offer letters in coordination with the Recruiting and Total Rewards teams • Support new hire onboarding initiation, including Workday onboarding task assignment and Day 1 readiness coordination • Assist with recruiting programs such as internship coordination, campus recruiting events, or referral program administration

Employee Experience Support • Support HR-owned employee experience initiatives by collecting, organizing, and summarizing employee feedback data from surveys, onboarding check-ins, and lifecycle listening programs • Assist with the maintenance and updating of HR-owned employer brand and employee-facing content on SharePoint, the intranet, and other internal platforms, ensuring materials are current, accurate, and accessible • Compile and format employee experience and engagement data for periodic reporting to HR leadership, organizing findings and flagging notable trends for review • Coordinate logistics for employee experience programs, recognition initiatives, and HR-sponsored communications campaigns, supporting HR leadership with scheduling, distribution, and follow-up tracking

Right to Work & Work Authorization • Administer the US I-9 verification process for all new hires, ensuring timely and accurate completion of Section 1 and Section 2 in accordance with federal requirements and internal policy • Administer the Right to Work / Work Authorization process for all new hires outside of the US in accordance with requirements. • Manage re-verification tracking for employees with temporary work authorization, proactively initiating the re-verification workflow ahead of expiration dates • Support self-audit activities by pulling records, organizing documentation, and flagging discrepancies for review and remediation

Qualifications and Experience • 2 to 4 years of experience in HR operations, HR coordination, recruiting coordination, or a related People Operations role • Hands-on experience with Workday as an HRIS and/or ATS, including transaction processing, reporting, and case management via Workday Help • Demonstrated ability to manage competing priorities and projects with strong organizational skills, clear follow-through, and consistent accountability to deadlines and stakeholders • Strong written and verbal communication skills, including the ability to tailor messaging appropriately for different audiences — from candidates and employees to Hiring Managers and HR leadership • High degree of accuracy and attention to detail, particularly when processing data and managing confidential information • Proficiency with Microsoft Office, specifically Excel (dat

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