Grant Assistant (Hybrid) - Pediatrics Central Administration

About this role

Location SAINT LOUIS, MO 63110

 Scheduled Hours 40

Position Summary We are seeking a dedicated and detail-oriented Pediatrics Pre-Award Support Specialist to join our dynamic team. The successful candidate will play a vital role in providing comprehensive administrative and technical support for pre-award functions related to pediatric research grants and projects. This position involves coordinating with principal investigators, research staff, and various stakeholders to ensure the successful preparation and submission of grant proposals.

Job Description

Primary Duties & Responsibilities:

Proposal/Grant Management • Reviews and interprets grant guidelines from NIH and other varying foundations/agencies. • Formulates grant & study budgets according to established norms, enters documents, secures approvals, & establishes multidisciplinary research project control. • Prepares internal approval documents for proposals (PC form) and obtains signatures. • Works with Principal Investigator in compiling and submitting the entire grant according to established agency/university guidelines. Uploads and reviews all agency forms for submission. Enters grant budgeting documents online. • Tracks and maintains online database of grants submitted, awarded, rejected, etc. • Sends advance reminders to PIs of upcoming deadlines for continuation, competitive renewals, progress reports, etc. • Assists PIs with internal and external requests for grant-related information (i.e. current biosketches, trainee information, human/animal protocol approvals and other support). • Updates grants lists monthly or when new fund numbers are received. • Organizes and maintains electronic and hard copy grant files.

Research Compliance • Ensures all compliance documents are in order at time of award (IRB, IACUC, etc.). • Assists PIs in preparation of annual progress reports as needed.

May assist with Post-award activities. • Entering and tracking in on-line database of grants submitted, awarded, rejected, etc.

Assists senior leadership with special projects as requested.

Performs other duties as assigned.

Working Conditions: Job Location/Working Conditions • Normal office environment.

Physical Effort • Typically sitting at desk or table. • Repetitive wrist, hand or finger movement (PC Typing).

Equipment • Office equipment.

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.

Required Qualifications

Education: Bachelor’s degree or combination of education and/or experience may substitute for minimum education. Certifications /Professional Licenses : No specific certification/professional license is required for this position.

Work Experience: No specific work experience is required for this position. Skills: Not Applicable Driver's License: A driver's license is not required for this position.

More About This Job Preferred Qualifications • Knowledge of Workday, RMS (Research Management System) and SUBS system. • Knowledge of agency guidelines.

Preferred Qualifications

Education: No additional education unless stated elsewhere in the job posting. Certifications /Professional Licenses : No additional certification/professional licenses unless stated elsewhere in the job posting. Work Experience: No additional work experience unless stated elsewhere in the job posting.

Skills: Accounting, Accounting Processes, Adobe Acrobat, Analytical Thinking, Computerized Accounting, Deadline Management, Grant Administration, Interpersonal Communication, Maintaining Composure, Microsoft Excel, Microsoft Office, Microsoft Word, Oral Communications, Workday Software, Written Communication

Grade G08-H

Salary Range $21.17 - $32.85 / Hourly

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Questions For frequently asked questions about the application process, please refer to our External Applicant FAQ .

Accommodation If you are unable to use our online application system and would like an accommodation, please email   CandidateQuestions@wustl.edu   or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.

All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.

Pre-Employment Screening All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement Personal • Up to 22 days of vacation, 10 recognized holidays, and sick time.

• Competitive health insurance packages with priority appointments and lower copays/coinsurance.

• Take advantage of our free Metro transit U-Pass for eligible employees.

• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.

Wellness • Wellness challenges, annual health screenings, mental health resources, mindfulness

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