Graduate Student Associate, Enterprise Project Management Office

About this role

Job Posting Title: Graduate Student Associate, Enterprise Project Management Office ---- Hiring Department: Dell Medical School ---- Position Open To: All Applicants ---- Weekly Scheduled Hours: 15 ---- FLSA Status: Non-Exempt from FLSA ---- Earliest Start Date: Immediately ---- Position Duration: Expected to Continue Until Apr 30, 2027 ---- Location: UT MAIN CAMPUS ---- Job Details: General Notes This position has an end date of 4/30/27. There may be the opportunity to renew this position based upon availability of funding, work performance, and progress toward goals. Funding is expected to continue.

Purpose The Graduate Student Associate supports the Dell Medical School Enterprise Project Management Office with project coordination, reporting, communications and meeting administration. The position offers a graduate student practical experience applying project management principles while gaining exposure to enterprise initiatives within an academic health and healthcare environment.

Responsibilities • Project Tracking and Documentation - Assist Project Managers with maintaining project plans, action-item trackers, milestone schedules, risk and issue logs and other project documentation using established EPMO templates.

• Meeting Coordination - Support the scheduling and coordination of project meetings, workshops and EPMO events.

• Reporting and Presentation Support - Assist the Project Coordinator with the preparation of weekly, monthly and quarterly project updates using EPMO templates.

• EPMO Operations and Special Projects - Provide administrative support for EPMO initiatives, planning sessions and internal process-improvement activities.

• Other duties as assigned.

Required Qualifications • Current enrollment and good academic standing in a graduate degree program at The University of Texas at Austin.

• Ability to work up to 15 hours per week during the academic semester. Possibly more during holiday breaks.

• Demonstrated organizational skills and ability to manage multiple assignments and deadlines.

• Strong written and verbal communication skills.

• Ability to prepare clear, accurate and well-organized notes, reports and other professional documentation.

• Proficiency with Microsoft Outlook, Word, Excel, PowerPoint and Teams.

• Ability to work independently with general direction and collaboratively within a team.

• Must work in office at the Health Transformation Building.

• Relevant education and experience may be substituted as appropriate.

Preferred Qualifications • Graduate coursework in business administration, healthcare administration, public health, public affairs, information science, communications, or a related field.

• Interest in project management, healthcare operations, academic medicine or organizational improvement.

• Familiarity with foundational project management concepts, including milestones, deliverables, risks, issues and action-item tracking.

• Experience supporting projects, programs, research initiatives, student organizations or administrative operations.

• Experience preparing meeting agendas, capturing decisions and action items, or coordinating meeting logistics.

• Experience developing presentations, dashboards, status reports or executive-level summaries.

• Familiarity with Microsoft SharePoint, Microsoft Lists, Smartsheet or other project and collaboration tools.

Salary Range $24.00 Hourly

Working Conditions • Repetitive use of a keyboard at a workstation

• Use of manual dexterity

Required Materials • Resume/CV

• Letter of interest

Important   for applicants who are NOT current university employees or contingent workers:  You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers:  As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

---- Employment Eligibility: Please confirm your eligibility for this position here: http://www.utexas.edu/hr/student/student_non-acad_employment.html#cond_SNAEmp ---- Retirement Plan Eligibility: Students in this position may choose to enroll in the UTSaver voluntary retirement programs. ---- Background Checks: A criminal history background check will be required for finalist(s) under consideration for this position. ---- Equal Opportunity Employer: The University of Texas at Austin, as an equal opportunity/affirmative action employer , complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions. ---- Pay Transparency: The University of Texas at Austin will not discharge or in any other manner discriminate against emp

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