Financial Specialist - Continuing Education - Camps and Conferences

About this role

Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process.

Position Title: Financial Specialist - Continuing Education - Camps and Conferences

Job Category: University Staff

Employment Type: Regular

Job Profile: Financial Specialist II

Job Duties: Attention: The Department of Continuing Education in the College of Graduate Studies and Continuing Education at UW-Whitewater seeks a Financial Specialist, (Financial Specialist II).

Job Details: Join the Camps and Conferences team in successfully hosting over 10,000+ youth and adults annually through camps, conferences, events and lessons. This position supports the unit by being the primary person responsible for all financial operations. The role also prepares, analyzes, and distributes financial reports to monitor budgets, revenue, expenses, and overall program performance. In addition, this position works closely with program staff, vendors, and the finance team to resolve billing inquiries, maintain accurate financial records, support budget planning, and ensure the smooth and efficient financial administration of all Camps and Conferences activities. This is a full-time, 12-month position.

Key Job Responsibilities: • Processing and maintaining accurate billing and invoicing.  Creates general reporting for transactions • Audits or processes advanced transactions and assigns funding codes in accordance with established rules, regulations and policies Audits or reconciles original purchase documents with payments Reallocates expenses to appropriate funding strings • Overseeing accounts payable by reviewing and paying vendor invoices in a timely manner • Reconciling financial transactions, and ensuring compliance with organizational financial policies and procedures • Reviews transaction processing internal controls and recommends policies and procedures • Produce final accountings for each unique event • Manage the hire and payroll for all employees

Department: Continuing Education- Camps and Conferences

Compensation: Well-qualified candidates can expect a starting hourly wage within a range of $21/hr - $24/hr.

UW System employees receive an excellent benefit package. To learn more about the UW System's comprehensive benefit package, review the UW System  Employee Benefits Brochure .

Required Qualifications: • High School Diploma at time of application 

• 2 years of professional experience 

• Working knowledge of Microsoft products (Outlook, Excel, Word, etc.)

  Preferred Qualifications: • Associate's degree in business or a related field

• Experience using WorkDay software for human resources and/or finance

• Experience in a higher education environment

Knowledge, Skills and Abilities: • Willingness and ability to be an active participant in following applicable safety rules and regulations including necessary training and drills

• Ability to interact respectfully with people from diverse socioeconomic, cultural and ethnic backgrounds

How to Apply: Applications received by  September 3, 2026  are ensured full consideration. The most qualified applicants will be invited to participate in the next step of the selection process.

Only complete application packages will be considered . This includes online submission of the following documents: • Cover Letter

• Resume

• Name and contact information for three professional references

Contact Information: For questions regarding this position, please contact: Susie Feuerstein Outreach Program Manager 262-472-3192 feuersts@uww.edu

If you have questions regarding this recruitment or if you are unable to complete the application online due to a disability or system problem, please contact us at (262) 472-1024 or  hr@uww.edu .

CONDITIONS OF APPOINTMENT: University of Wisconsin-Whitewater does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term. If you have questions regarding this, please contact Human Resources.  UW-Whitewater is not an e-verify employer, therefore STEM extensions are not options for work authorization.

CAMPUS INFORMATION:

UW-Whitewater is a thriving public university located in southeastern Wisconsin. It leads the way in providing world-class, affordable higher education programs to more students than neighboring regional comprehensives in the University of Wisconsin System. A collaborative team of 1,300 faculty and staff are devoted to the success of the university’s 11,500 students at its main and Rock County campuses. The team provides high-impact practices and academic programs — online and in person — from associate to doctoral levels. Recognized nationally for affordability, inclusion, and career development, UWW serves approximately one-third first-generation students and boasts strength in many areas, especially business and education. The campus and community embrace the Warhawk Family spirit, supporting the university’s arts and nationally recognized NCAA Division-III level championship athletics. As a proud institution of access, more than 10 percent of undergraduate students use the acclaimed Center for Students with Disabilities — a priority mission since the 1970s.       UW-Whitewater's campuses are located centrally near Milwaukee, Madison, and Chicago, offering easy access to the cultural and commercial opportunities of major metropolitan areas. Near both Lake Geneva and the Wisconsin Dells, the area attracts numerous visitors from across the country. Whitewater is a vibrant college community near the Kettle Moraine State Forest offering area residents seasonal outdoor enjoyment. The nearby Rock County campus is located in Janesville, a town of 60,000 located on the Rock River and known as Wisconsin’s Park Place.  

ORGANIZATION INFORMATION:

The University of Wiscons

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