Financial Assistant - Division of Student Affairs

About this role

Founded on a broad-based commitment to student success in and out of the classroom, the Division of Student Affairs provides a framework for the meta-curricular experience with emphasis on the comprehensive development of the students. Central to our success is a commitment to cultivating deep and meaningful one-to-one relationships with students. We build and sustain collaborative relationships throughout the university to best serve the needs of our student body.

The Financial Assistant reports to the Senior Finance Manager as part of the Division of Student Affairs Financial team, working closely with departmental leadership in providing financial services.  The position is responsible for processing all financial transactions within an assigned portfolio that includes accounts receivable, accounts payable, procurement, coordinating the purchasing card reconciliation process for all departmental purchasing cards, processing expense reports, purchase orders, journal entries, and redistributions, paying invoices and reconciling purchase orders.  The Financial Assistant also ensures departmental compliance with all relevant university financial policies, maintains complete documentation, and serves as liaison with internal financial services partners. 

Core responsibilities include: • Processing departmental purchasing card activities (including reconciliation) • Managing a significant volume of transactions on multiple cards with competing deadlines • Communicating with purchasers and vendors to ensure compliance with university policies and procedures (E.G. obtaining receipts, itemizing expenses, and tax exemptions) • Processing purchase orders, invoices, journal entries and expense reports for departmental accounts. • Coordinating and communicating with key partners such as staff, students, external vendors, Accounts Payable, and Procurement Services • Other duties as assigned

Adaptability, excellence, and passion are vital qualities within Carnegie Mellon University. We are in search of a team member who can effectively interact with a varied population of internal and external partners at a high level of integrity. We are looking for someone who shares our values and who will support the mission of the university through their work.

You should demonstrate: • Proven ability to work on a wide range of administrative and financial tasks in a dynamic, fast-paced environment • Excellent organizational, time management, and planning skills, including the proven ability to prioritize multiple high-priority demands from different constituents • Social skills that contribute to an outstanding customer-service environment, including the application of tact and diplomacy when dealing with customers and sensitive data

Qualifications: • High School or GED required; Bachelor's degree in Accounting preferred • 3-5 years of bookkeeping, accounts payable, data entry or administrative support experience required. Proficiency in Microsoft Excel preferred

A combination of education and relevant experience from which comparable knowledge is demonstrated may be considered

Additional Information: • Sponsorship : Applicants for this position must be currently legally authorized to work for CMU in the United States. CMU will not sponsor or take over the sponsorship of an employment visa for this opportunity.  Carnegie Mellon is not a qualifying employer for the STEM OPT benefit: only the 12-month OPT may be used to work at Carnegie Mellon.

Joining the CMU team opens the door to an array of exceptional benefits.

Benefits eligible employees enjoy a wide array of benefits including comprehensive medical, prescription, dental, and vision insurance as well as a generous retirement savings program with employer contributions. Unlock your potential with tuition benefits , take well-deserved breaks with ample paid time off and observed holidays , and rest easy with life and accidental death and disability insurance. 

Additional perks include a free Pittsburgh Regional Transit bus pass, access to our Family Concierge Team to help navigate childcare needs, fitness center access , and much more!

For a comprehensive overview of the benefits available, explore our Benefits page .

At Carnegie Mellon, we value the whole package when extending offers of employment. Beyond credentials, we evaluate the role and responsibilities, your valuable work experience, and the knowledge gained through education and training. We appreciate your unique skills and the perspective you bring. Your journey with us is about more than just a job; it’s about finding the perfect fit for your professional growth and personal aspirations.

Are you interested in an exciting opportunity with an exceptional organization?! Apply today!

Location Pittsburgh, PA Job Function Financial Planning, Analysis, Accounting and Reporting Position Type Staff – Regular Full Time/Part time Full time Pay Basis Hourly More Information:  • Please visit “ Why Carnegie Mellon ” to learn more about becoming part of an institution inspiring innovations that change the world. 

• Click here to view a listing of employee benefits

• Carnegie Mellon University is an Equal Opportunity Employer/Disability/Veteran . 

• Statement of Assurance

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