Finance Coordinator

About this role

The Finance Coordinator is responsible for supporting the financial functions of the Association, ensuring compliance with internal policies and external regulations. This role assists the Executive Director in financial strategy development, grant and contract budgeting, and overall financial management. Key responsibilities include monitoring budgets, processing payments, payroll processing, maintaining financial records, and ensuring accurate and timely reporting. The position requires strong collaboration with the Executive Director, Shared Business Network (SBN), and contributes to maintaining a secure, efficient, and compliant financial and human resources framework for the Association.      Required Qualifications: • Associate’s Degree in Accounting, Business, Finance, or related field, or GED/High School Diploma and 1 year transferrable finance experience. • Experience relevant to the role of the position including high level of familiarity with complex non-profit accounting with multiple cost centers and budget preparation and management, accounts receivable/payable tracking, expense/revenue tracking, cash flow tracking, reconciliation, reporting, compliance, financial statement preparation. • Proven ability to prepare and maintain accurate, error-free financial records in a complex accounting environment. • Proficient in computer operations of the Windows operating system, one or more major double-entry accounting software programs, and Microsoft Office Suite including Excel. • Ability to work within a non-profit educational environment and a commitment to assisting ‘non finance’ stakeholders in learning financial concepts. • High level of adaptability, commitment, and excitement for systems improvement. • Ability to ensure confidentiality of information relating to financial and sensitive personnel matters at all times. • Ability to organize and manage diverse workload focusing on identified priorities. • Ability to work cooperatively and maintain effective and positive relationships with colleagues, board members, and funders. • Demonstrated high degree of accuracy, integrity, sound professional judgment, tact, and maturity. • Ability to meet travel requirements associated with this position. • Ability to meet acceptable background check standards. • Ability to work flexible hours which may include evenings and/or weekends, as appropriate.

Preferred Qualifications: • Experience using Acumatica software or similar double-entry accounting software, or experience learning a new software system. • Bachelor’s Degree and/or at least two years’ experience in Accounting, Finance or related field. • Knowledge of the organization, operation, philosophy, and objectives of Cooperative Extension and its programs at County, State and Federal levels. • Current/Active Notary Public License or willingness to obtain Notary Public License. • Grant development and management experience.

Position Details: Expected Weekly Hours : 30 hours per week Hourly Wage: $24.00 to $27.50, commensurate with experience Location: Madison County CCE office in Morrisville, NY . Time Off: Voted a CNY Best Place to Work 2024! Generous time off, including vacation, sick, personal, and 12 holidays per year Additional benefits include educational stipend, and flexible work environment. Benefits : Full benefits, based on eligibility, including: Voted a CNY Best Place to Work 2024! Generous time off, including vacation, sick, personal, and 12 holidays per year Additional benefits include educational stipend, and flexible work environment. •  NYS Health Insurance Program (including FREE Dental Insurance) •  NYS Retirement •  Long-Term Disability Insurance •  Total Care Employee Assistance Program (EAP) •  Voluntary Tax Deferred Annuity Plan •  Voluntary Flexible Spending Accounts •  Voluntary Group Universal Life Insurance •  Voluntary Personal Accidental Insurance •  Voluntary Legal Plan Insurance •  Voluntary Long Term Care Insurance •  Voluntary Auto and Homeowner’s Insurance •  Voluntary Pet Insurance •  Voluntary New York’s College Savings Program Administrative Responsibilities: Direction – 5% • Assist Executive Director with developing Association financial strategies that adhere to all applicable laws, regulations and CCE guidelines for compliance, utilizing the SBN Finance Manager for high-level guidance and recommendations. • Assist Executive Director and program staff to plan for and develop grant and contract budgets as needed. • Provide moderate input in development of Association annual operating budget.

Management – 35% Financial Management • Assist with guiding the administration of the overall Associations finance needs. • Work with Executive Director and SBN Finance Lead to manage and monitor budgets, expenditures and revenues. • Ensure Association adherence to all applicable internal and external regulations. • Ensure payments are processed accurately and timely. • Ensure timely payment of the Cornell operating statement by ordering ACH transfer by the deadline date. • Monitor county, state, and federal appropriations, as well as grants. • Manage and provide oversight for the annual inventory process. • Solve problems and resolve conflicts that arise in the operation of the Association, utilizing appropriate policies and procedures. • Manage the implementation of the standard operating policies, under the direct supervision of the Executive Director.

Coordination/Operation – 55% Finance Coordination • Serve as designated initial “Point of Contact” for staff finance questions. • Perform daily financial operations in Acumatica, including accounts receivable and payable, cash handling, bank transactions, grant reimbursement processing, and backup documentation accuracy. • Maintain accurate financial records and reports using Acumatica accounting software and Excel, ensuring compliance with grant and budget requirements. • Reconcile financial data, verify expenses, and prepare necessary documentation f

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