FBS Administrator I

About this role

Job Title FBS Administrator I

Agency Texas A&M University

Department FMO Financial Management Operations

Proposed Minimum Salary Commensurate

Job Location College Station, Texas

Job Type Staff

Job Description A Glimpse of the Job The Finance & Business Services Administrator I, under general supervision, is responsible for providing accounting or business support to a designated unit, department, college, or other System member; serving as a resource within their unit for other staff members; auditing, reporting, reconciling, tracking, reviewing, or approving actions on their designated accounts and/or assigned duties; and managing projects, reports, or functions with routine processes.

Essential Duties Accounting / Business Support • Prepares, reviews, and audits financial system entries

• Reconciles accounts

• Identifies outstanding items and implements solutions/communicates actions

• Provides oversight, reviews, and audits financial and accounting transactions

• Assists with external reporting functions

• Assists in preparing annual budget allocations to departments, position budgeting tasks, commitment tracking, and departmental budget requests

Office / Project Support • Tracks internal projects, audits, business records, and records management

• May coordinate access requests

• May oversee or lead a function or serve as a subject matter expert in one or more areas

• May review and revise job aides as needed

• May supervise student workers

• May mentor or train subordinate staff members

Department Specific • Handle Accounts Payable Help Line in addition to the AggieBuy and Accounts Payable Help desk

• Handle emails and phone calls within specified timelines

• Contribute to the team by working effectively with others

• Serve as a resource in educating the departmental personnel in Accounts Payable procedures

• Work with vendors to assist them with identifying proper payment application

• Serve as a liaison between vendors and TAMU departments and TAMU System parts to initiate payment

• Review medical, indemnity, royalty and outside counsel vouchers in FAMIS while maintaining compliance with TAMU, TAMU System and State of Texas disbursement guidelines

• Must work to resolve any problems or gather missing documentation in a timely manner and keep it organized and flowing

• Review encumbrance requests

What You Need to Know Salary : $49,271.04/year Cover Letter/Resume: A cover letter and resume will assist us in our review of your application materials. These can be uploaded on the application under CV/Resume.     Required Education and Experience • Bachelor’s degree in accounting, business, or finance, or equivalent combination of education and experience

• No experience needed

Knowledge, Skills, and Abilities • Knowledge of word processing, spreadsheet, and database applications

• Knowledge of financial management system and Generally Accepted Accounting Principles (GAAP)

• Strong verbal and written communication skills

• Ability to work independently once given a project

• Ability to apply rules and regulations in a complex environment

Other Requirements and Factors • This position is security sensitive

• This position requires compliance with state and federal laws/codes and Texas A&M University System/TAMU policies, regulations, rules and procedures

• All tasks and job responsibilities must be performed safely without injury to self or others in compliance with System and University safety requirements

Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume’ or use a LinkedIn profile to pre-populate the online application.    

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.

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