Faculty Affairs Specialist - Bursky Public Health

About this role

Location St. Louis, MO 63110

 Scheduled Hours 37.5

Position Summary Independently manages the daily operations of faculty appointments, promotion and tenure for the School’s Office of Faculty Affairs (OFA) and consults with OFA leadership on administrative tasks for all faculty appointments, promotion and tenure related needs. Collaborates with the chair of the Appointment, Promotion and Tenure Committee and Director of Faculty Affairs to lead interim, annual and long-range strategic faculty appointment, promotion and tenure initiatives and planning for faculty appointments. This position manages the collection of secondary faculty candidate applications and faculty tenure candidate promotion information, communication with faculty candidates and the scheduling and implementation of the faculty review process. In managing faculty appointments, promotion and tenure for the SPH, this position will also manage the SPH Appointment, Promotion and Tenure (APT) Committee operations and meetings.

In addition, this position is charged with managing the data associated with faculty appointments, promotion, and tenure review and leading the development of benchmark comparison data that is derived from information available for faculty at other top schools of public health. This data is used regularly for benchmarking purposes for the tenure and promotion review processes at the SPH.

Finally, this position is charged with leading the development of an evaluation plan for the engagement of secondary faculty from across the university at the Bursky School of Public Health. This includes developing a program to actively evaluate the engagement of over 100+ secondary faculty with the SPH in educational, mentoring, and development activities, working with the OFA team and other school offices to measure engagement in new opportunities developed for secondary faculty at the SPH.

Job Description

Primary Duties & Responsibilities:

Manages the day-to-day appointment, promotion and tenure tasks for the Bursky School of Public Health Faculty Affairs office, including leading administrative tasks for all appointments, promotion and tenure cases and working with the SPH Dean’s office and WashU Provost’s office on all information needed for tenure review cases for WashU Board of Trustees meetings. • Manages, with the authority to recommend changes, the development and implementation of Standard Operating Procedures for faculty appointment, promotion and tenure activities in collaboration with the Chair of the Appointment, Promotion and Tenure Committee and Director of Faculty Affairs. • Manage, and provide consultation to leadership on, the collection and development of all materials needed for promotion and tenure review for faculty candidates. This includes requesting and collecting internal and external faculty review letters, candidate information for inclusion in the candidate’s tenure review packet, and coordinating the completion of the Appointment, Promotion and Tenure Committee review summary. • Provides consultation to SPH leadership on the process for submission of all data and information needed by the WashU Provost’s office for the review of promotion and tenure cases at the WashU Board of Trustees meetings. • Professionally communicates with faculty candidates as needed to explain and lead the faculty promotion and tenure review process.  Corresponds with faculty candidates through email communication to request needed materials, provide status updates and guide the faculty members through the process.  • Submits honorarium payments for external faculty reviewers that complete review letters for promotion and tenure review candidates.   Tracks honorarium payments to ensure that all submitted payments are completed. • Collaborates with the chair of the Appointment, Promotion and Tenure Committee and Director of Faculty Affairs to lead interim, annual and long-range strategic faculty appointment, promotion and tenure initiatives and planning for faculty appointments.

Coordinates the development and implementation of a data management platform and process for appointment, promotion and tenure activities and candidate information.  • Develops and manages Standard Operating Procedures for data collection for faculty appointment, promotion and tenure activities in collaboration with the Chair of the Appointment, Promotion and Tenure Committee and Director of Faculty Affairs. • Leads the development of benchmark comparison data that is derived from information available for faculty at other top schools of public health. • Management of APT information in restricted Box folders, • Tracks faculty appointment, promotion and tenure tasks in project management software to allow for standardized reporting on projects, timelines and next steps.

Appointment, Promotion and Tenure Committee (APT):  this position supports School of Public Health appointment, promotion and tenure processes through working with the SPH APT as follows: • Consults with the Chair of the Appointment Promotion, and Tenure Committee to plan committee meetings, organize notes and provide follow-up as needed from committee meetings. Schedules and develops agendas for regularly occurring and as-needed FRC meetings to allow for the committee needs and develops communications following the meetings. • Faculty Appointments:  Works with the Director of Faculty Affairs on secondary and courtesy faculty appointment processes, including reviews for promotion and tenure and coordination with HR to ensure that all appointments are recorded accurately in Workday.

Leads the development and implementation of an evaluation  strategy for SPH secondary faculty engagement at the SPH, in collaboration with the Associate Dean for Faculty Affairs, Director of Faculty Affairs and the Office of Faculty Affairs team.  • Consults with OFA leadership to develop and lead an evaluation process obtaining feedback from existing secondary faculty to under

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