Facility Coordinator

About this role

JLL empowers you to shape a brighter way .  

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

Facility Coordinator

What this job involves: As a Facility Coordinator at JLL, you'll serve as a vital operational partner supporting our facility management teams in delivering seamless, efficient services to our clients. This role combines hands-on facility operations with financial administration, requiring you to continuously monitor day-to-day facility functions while maintaining precise budget tracking and vendor coordination. You'll work collaboratively with facility managers to ensure smooth operations, from processing invoices and purchase orders to coordinating maintenance activities and providing responsive customer service. At JLL, we are collectively shaping a brighter way — for our clients, ourselves and our fellow employees — and in this role, you'll contribute directly to that mission by keeping our facilities running smoothly and our financial records accurate. Your organizational skills and proactive approach will help ensure minimal disruption to client environments while supporting the tactical planning and execution of facility management goals.

What your day-to-day will look like: • Assist the Facility Management Team with tactical planning for the team's goals and objectives, contributing ideas and operational insights that drive efficiency

• Process and track facility-related invoices, purchase orders, and expense reports with accuracy and attention to detail

• Maintain budget tracking spreadsheets and support accounts payable/receivable activities related to facility operations

• Provide facility-specific assistance to the project management team as needed or requested, demonstrating flexibility and responsiveness

• Manage and maintain small facility management tasks as assigned, ensuring timely completion and quality execution

• Assist with the coordination and scheduling of maintenance activities, working with vendors and service providers to minimize disruption

• Provide general overall facility management services including continuous monitoring of office/facility operations to identify and address issues proactively

• Ensure appropriate follow-up with customers, delivering superior service that reflects JLL's commitment to excellence

• Provide direction and information to vendors, facilities staff, and service providers as required to ensure excellent coordination and execution of work within client environments

Required qualifications: • High school diploma or GED

• 2+ years' experience in facility management, property administration, or office operations

• 1+ years' experience with accounts payable, invoice processing, or budget tracking

• Superior customer service skills and orientation with a commitment to responsive, professional communication

• Advanced proficiency in Excel including formulas, pivot tables, and financial reporting

• Experience with work order management systems (Corrigo experience preferred)

Preferred qualifications: • Experience with accounting software

• Ability to plan and manage work under time constraints while maintaining quality and accuracy

• Ability to multitask and work without direct supervision, demonstrating initiative and sound judgment

• Proficient in MS Office Suite with strong written, verbal, and interpersonal skills

• Strong organizational skills and collaborative style that supports teamwork across functions

• Understanding of budget variance analysis and cost tracking

This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.

Estimated compensation for this position:

59,400.00 – 72,800.00 USD per year This range is an estimate and actual compensation may differ. Final compensation packages are determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations.

Location:

On-site –San Jose, CA If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements.  We’re interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include: • 401(k) plan with matching company contributions

• Comprehensive Medical, Dental & Vision Care

• Paid parental leave at 100% of salary 

• Paid Time Off and Company Holidays

• Early access to earned wages through Daily Pay

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

JLL Privacy Notice Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep

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