Facilities and HSE Coordinator

About this role

Key Responsibilities: • Facilities Coordination: • Oversee daily operations and maintenance of facilities to ensure they are safe, clean, and functional. • Coordinate with maintenance staff and service providers for repairs and upkeep. • Liaise with external vendors and contractors for facility services and supplies. • Ensure compliance with health, safety, and environmental regulations. • Manage office layouts and space allocations to optimize space utilization. • Assist in planning and executing office moves and reconfigurations. • Assist in preparing and managing the facilities budget. • Monitor expenditures and identify cost-saving opportunities. • Serve as the point of contact for facility-related inquiries and issues. • Prepare reports on facility operations and maintenance activities for management.

• Sustainability Coordination: • Primary contact for sustainability initiatives, including programs like Adopt-a-Highway and blood drives. • Manage logistics and ensure successful execution of sustainability-related events. • Prepare and submit sustainability reports to management. • Collect, analyze, and report data related to sustainability metrics and performance. • Monitor progress and identify areas for improvement in sustainability practices. • Design and implement sustainability programs and initiatives aligned with the company's goals and values.

• Safety Coordination: • Implement and monitor safety protocols to ensure compliance with health, safety, and environmental regulations. • Conduct regular safety inspections and drills to maintain a safe work environment. • Provide safety training and resources to employees to promote awareness and compliance. • Support the resolution of near-miss incidents. • Aid in the collection and presentation of safety data. • Assist in developing and implementing emergency response plans and procedures. • Conduct drills and training for staff on emergency protocols. •

• Vendor and Resource Management: • Manage relationships with service providers and suppliers to ensure high-quality service and cost-effectiveness. • Monitor and manage inventory of office and facility supplies, placing orders as necessary.

• Communication and Coordination: • Serve as the primary point of contact for office and facility-related inquiries and issues, providing prompt resolutions. • Coordinate with internal departments to support office and facility needs and improvements.

Qualifications: • Associate’s or Bachelor’s degree in Facilities Management, Business Administration, or a related field preferred. • 2-4 years of experience in office management, facilities coordination, or a similar role. • Strong organizational and multitasking skills. • Excellent communication and interpersonal abilities. • Proficiency in Microsoft Office Suite • Ability to work independently and collaboratively within a team. • Knowledge of health, safety, and environmental regulations is a plus.

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