Executive Operations & Advancement Associate at Hillel of Colorado

About this role

Executive Operations & Advancement Associate

Hillel of Colorado

Role Overview

The Executive Operations & Advancement Associate (Associate) is a key administrative, strategic, and relational partner to the Executive Director (ED), helping lead Hillel of Colorado (Hillel) through its next phase of growth. Working closely with the ED serving our multi-campus Hillel, this highly organized and mission-driven Associate builds and institutionalizes the administrative and development systems that enable Hillel to achieve and sustain a $1.5 million annual operating budget. Success means Hillel’s administrative and development operations run smoothly and seamlessly, enabling student-facing staff to thrive in advancing Hillel’s mission.

This full-time, exempt position is a vital member of a small staff team working out of our statewide headquarters (HQ), ensuring the ED’s time, relationships, and priorities are managed with exceptional professionalism, discretion, and judgment. By anticipating needs, coordinating key initiatives, and strengthening organizational systems, the Associate enables the ED to focus on advancing Hillel’s mission across our partner campuses and their diverse Jewish and broader communities through strategic leadership and advancement strategies.

The ideal candidate is equally comfortable taking direction from the ED and offering thoughtful insights and candid feedback, or managing complex strategic projects while executing detailed administrative tasks with excellence. The Associate is a proactive problem solver and trusted thought partner who thrives in a fast-paced, mission-driven Jewish communal environment.

What You’ll Do

Executive Partnership & Organizational Excellence

• Serve as the Executive Director's trusted partner, handling confidential matters with discretion while translating organizational priorities into measurable action and successful execution.

• Manage the ED’s calendar, communications, workflow, and competing priorities, ensuring time and attention are aligned with Hillel’s strategic priorities.

• Serve as the primary point of contact for stakeholders seeking access to the ED, exercising sound judgment and diplomacy in all interactions.

• Prepare the ED for meetings, presentations, and community engagements by developing agendas, briefing materials, correspondence, and follow-up plans.

• Strengthen organizational and document management systems and processes to promote effective collaboration between HQ and Student-Facing Staff, improving communications, accountability, and operational excellence.

• In partnership with the Associate Director and Bookkeeper, coordinate human resources processes including recruitment, onboarding, performance reviews, and staff development.

• Ensure the integrity, organization, privacy, and effective use of Hillel’s LGL database maintaining accurate records, appropriate user access, and consistent data quality.

• Manage relationships with vendors and service providers in consultation with the Bookkeeper, ensuring operational needs are met effectively and efficiently.

Advancement & Stakeholder Engagement

• Partner with the Executive Director to organize and advance fundraising campaigns (VIP, Campus, Community, Event, Legacy, and Capital), ensuring clear staff ownership and effective execution.

• Develop and maintain donor profiles, VIP stewardship plans, and tracking systems to support the ED and the Development Committee’s donor solicitations.

• Prepare the ED and Development Committee members for donor meetings and stewardship conversations by developing donor briefings, engagement strategies, and follow-up plans; serve as a confidential liaison to donors when needed.

• Draft high-quality donor communications (including e-mails, correspondence, and proposals) aligned with the ED’s voice and Hillel’s mission and values.

• Maintain LGL accurately to record and track donor gifts within campaigns and appeals, ensuring alignment with QuickBooks; oversee gift processing, recording, and acknowledgments.

• Manage the grant calendar and compliance process, ensuring deadlines are met, staff responsibilities are clearly assigned, and reports are completed in collaboration with appropriate staff.

Board Relations & Governance

• Ensure Hillel is in compliance with its Bylaws and governance policies, and facilitate clear communication between the Executive Director and Board leadership to ensure alignment, responsiveness, and effective governance.

• Provide comprehensive administrative and coordination support to the ED and Associate Director in staffing the Board and its committees (including the Executive Committee, Standing Committees, and Program Committees), including preparation of briefing materials, reports, and key talking points for meetings.

• Coordinate Board and Committee meeting schedules and, in partnership with staff leads and Committee Chairs, prepare and distribute agendas and meeting materials.

• Manage meeting logistics (including RSVPs, room setup, and AV/food coordination); take and distribute minutes; and track decisions, action items, and follow-through to ensure accountability between meetings.

• Maintain oversight of Board and Committee directives and organizational commitments, ensuring follow-through, progress tracking, and regular reporting on strategic priorities.

• Support Board development and continuity by assisting with the identification, vetting, onboarding, and orientation of new Board members, including maintaining and updating the Board Book; supporting the Board buddy system; and implementing the orientation program.

Team Culture & Organizational Effectiveness

• Foster a mission-driven, inclusive staff culture rooted in Jewish values, accountability, and shared responsibility for building a respectful and welcoming community.

• Establish and reinforce shared stewardship of Hillel spaces ensuring the facility remains organized, welcoming, and consistently ready for s

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