Executive Dean of College Operations

About this role

Department/Unit: Dean's Office General

Work Shift: Day (United States of America)

Salary Range: $0.00 - $0.00

The Chief Operating Officer (COO) of Albany Medical College serves as the primary administrative partner to the Dean and works as an administrative dyad partner to the Senior Associate Dean of Academic Administration and the Associate Dean of Clinical Sciences and Research Affairs. This role provides enterprise-scale operational leadership in support of AMC's academic and research missions — translating strategic vision into executable operations with rigor, accountability, and measurable outcomes. The COO ensures that AMC's administrative infrastructure is equal with the expectations of accrediting bodies (LCME, MSCHE), system governance, and the academic standards of a leading independent medical college.

Key Responsibilities

1. Strategic & Operational Planning • Operationalize the AMC Strategic Plan, including development of specific metrics, timelines, and accountability frameworks aligned with the Albany Med Health System strategic plan; lead the 30/60/90-day action grid cadence for named accountable owners and measurable outcomes.

• Lead the College's continuous quality improvement (CQI) infrastructure, ensuring monitoring systems for all academic departments, clinical departments, and key academic entities are functioning and producing actionable data.

• Coordinate annual departmental and unit strategic reviews, partnering with chairs and academic entity directors to align unit-level goals with college-wide priorities.

• Serve as operational lead for major College initiatives, managing project timelines, cross-functional teams, and reporting to the Dean and AMHS system leadership.

• Lead the cross-functional coordination surrounding the recruitment and onboarding of senior leaders (chairs, deans, etc.), providing high-level logistical support and ensuring administrators are equipped to navigate complex leadership transitions.

2. Educational Mission Support (In partnership with the Senior Associate Dean of Academic Administration) • Support the Senior Associate Dean of Academic Administration in day-to-day operational execution across UME, PA, CRNA, graduate studies, and bioethics programs — with emphasis on removing administrative barriers to educational excellence.

• Coordinate operational support for the Academic Governing Council (AGC), UME Council, UMECC, curriculum committees, and other standing educational governance bodies.

• Manage the administrative infrastructure supporting affiliation agreements, program accreditation documentation, faculty appointment processes, and academic compliance timelines.

• Support faculty’s process of curricular monitoring and review cycles, including phase reviews and content monitoring, to ensure compliance with LCME Elements and related standards.

• Facilitate clinical & discovery science chair engagement for departments with educational missions — organizing structured meetings, tracking educational deliverables, and ensuring chairs have the administrative backbone to fulfill teaching responsibilities.

• Partner with the Associate Dean of Student Affairs and program leadership to ensure student-facing administrative services are efficient, well-resourced, and compliant with accreditation standards.

3. Research & Translational Research Mission Support (In partnership with the Associate Dean of Clinical Sciences and Research Affairs) • Support the Associate Dean of Clinical Sciences and Research Affairs in operationalizing the research enterprise — including grant infrastructure, IRB coordination, research compliance, and sponsored program administration.

• Facilitate administrative coordination across the Office of Research Administration (ORA), Office of Technology and Research (OTR), research compliance committees, and the Scientific Advisory Board.

• Oversee research facilities planning and operations in coordination with AMHS shared services, ensuring research space aligns with faculty needs and grant deliverables.

• Support grant development infrastructure, including coordination of institutional letters of support, compliance with federal sponsor requirements, and alignment with system-level research priorities.

• Track and report on research mission metrics for internal review and external accreditation bodies, including faculty scholarly activity and community of scholars standards (LCME Element 3.2).

4.  Regulatory, Accreditation & Compliance • Serve as operational lead for LCME accreditation remediation and ongoing compliance, maintaining the LCME Action Grid, coordinating named responsible parties, and driving 30/60/90-day resolution timelines.

• Coordinate MSCHE self-study preparation and institutional compliance processes, including Board engagement and accreditation liaison support.

• Maintain up-to-date documentation for all LCME elements, including intranet committee pages, organizational charts, faculty handbook sections, and DCI tables — resolving identified documentation gaps systematically.

• Liaise with AMHS Compliance, Legal, and Supply Chain on matters affecting AMC's regulatory posture, including COI processes, research compliance, and student/employee regulatory distinctions.

• Monitor and report accreditation status to the Dean, COCA, and AMHS Board, including identification of emerging risks and corrective action progress.

• Partner with leadership in the Office of Educational Efficacy for coordinated tracking, oversight, and reporting of accreditation elements for continuous assessment.

5.  Information Technology & Data Infrastructure • Lead AMC's information technology strategy for education and research, coordinating with AMHS system IT leadership and the Chief Digital & Technology Officer to align academic IT needs with system infrastructure.

• Develop and maintain data infrastructure supporting CQI, accreditation documentation, educational outcomes tracking (USMLE, match ra

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