Executive Assistant, US Finance

About this role

We are UMG, the Universal Music Group. We are the world’s leading music company. In everything we do, we are committed to artistry, innovation and entrepreneurship. We own and operate a broad array of businesses engaged in recorded music, music publishing, merchandising, and audiovisual content in more than 60 countries. We identify and develop recording artists and songwriters, and we produce, distribute and promote the most critically acclaimed and commercially successful music to delight and entertain fans around the world.   How we LEAD:

We are seeking an Executive Assistant to support the US CFO and SVP Finance, with secondary duties to provide general accounts payable / vendor support as well as departmental support to other Finance team members as needed.  The ideal candidate will come from music or entertainment, preferably within the finance or accounting areas with previous experience supporting a high-level executive required.      

Reporting to the   US CFO , the Executive Assistant   must be detail oriented, efficient with their use of time   and can   multi-task while working on tight deadlines in a highly pressured,   fast-paced music industry environment .  This Executive Assistant role will maintain a ‘can-do’ attitude with no task too small and no challenge too great.    This position is based in Santa Monica, California   and will be in office 4 days per week .  

How you’ll CREATE:  

• Primary Responsib i lities (for US CFO & SVP Finance) :  

• Heavy calendar management (Outlook) , a rrang ing   meetin gs   and conference calls   via telephone, Zoom and email .  

• Proactively prepare for and remind executives of upcoming meetings.  

• Exercise discretion when answering calls   and   interrupting meetings.  

• Coordinate and prioritize incoming requests, including facilitating time sensitive approvals.   

• Work closely with other assistants to facilitate general workflow .    

• Book travel,   accommodations , car service and restaurant reservations as needed.  

• Prepare and process expense reports.  

• Book conference rooms and handle any associated food services, facilities or AV needs.  

• Additional administrative tasks as requested.  

• Secondary Responsibilities (accounts payable / vendor support and   general departmental support):  

• Assist   department   with general accounts payable and vendor administration /support   in UMG procurement system   (Uniport) .   

• Arrange meetings for other Finance staff as requested.  

• Maintain Finance distribution lists and familiarity with general finance staff.  

• Serve as point person for finance questions coming from non-finance staff.  

• Organize guest spaces   and handle needs for internal and external finance guests when visiting the Santa Monica office.  

• Promptly address any IT or Facilities issues.  

• Maintain and order office supplies.  

• Other   projects as   assigned.   

Bring   your   VIBE:  

• Minimum 5   years of experience   supporting a high-level executive with discretion and confidentiality .  

• Experience supporting more than one executive is ideal.  

• Past experience   with departmental management preferred.  

• Administrative experience in   the   music   industry , entertainment, accounting or finance is highly preferred.  

• Ability to in teract comfortably and effectively with employees of UMG at al l   levels, including Sr Management .  

• Self-motivated, proactive and resourceful mindset.  

• Proven ability to manage multiple priorities and deadlines   with excellent follow-through .  

• Strong   written and verbal   communication skills with a customer-service mindset.  

• Proficient in the use of Microsoft Outlook and other Office products, including Excel and   PowerPoint .  

• Hybrid work environment; in office   4   days per week.  

• Must   be   eligible   to   work   in   the   U.S.  

Perks Playlist:

Join an entrepreneurial, global organization where authenticity, boldness, creativity, connection, drive, and insight aren’t just values—they’re how we work every day. Here are some of the ways we support you along the way (and just a few of the benefits we offer):

• Comprehensive medical, dental, and vision coverage

• Including 100% coverage for out-patient in-network mental health services

• Fertility coverage for eligible medical plan participants

• Wellbeing reimbursements for fitness classes, spa treatments, meal services, travel, and so much more (up to $720/year)

• Student Loan Repayment Assistance and Tuition Reimbursement

• 401(k) with 100% immediate vesting on the first 5% of your contributions, plus an additional UMG contribution

A variety of ways to prioritize much-needed time away from work including:

• Flexible Paid Time Off (PTO) for exempt employees

• 3-weeks PTO for non-exempt employees

• 2-weeks paid Winter Break

• 10 Company Holidays (including Juneteenth and Wellbeing Day)

• Summer Fridays (between Memorial Day and Labor Day)

• Generous paid parental leave for every type of parent

Check out our full overview of benefits on the Perks Playlist page of the career site.

Disclaimer: This job description only provides an overview of job responsibilities that are subject to change.

Universal Music Group is an Equal Opportunity Employer

We are an E-Verify employer in Alabama, Arizona, Georgia, Mississippi, North Carolina, South Carolina, Tennessee, and Utah.

Please note, UMG is not enrolled in E-Verify in California and New York, and cannot support employment of candidates whose employer must enroll in E-Verify, for example candidates on STEM-OPT.

For more information, please click on the following links.

E-Verify Participation Poster:  English / Spanish E-Verify Right to Work Poster:  English  |  Spanish

Job Category: Administrative Salary Range: $49,520-90,000 The actual base salary offered depends on a variety of factors, which may include, as applicable, the qualifications of the individual applica

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