Executive Assistant, Corporate Governance & Board Operations

About this role

Job Title Executive Assistant, Corporate Governance & Board Operations Job Description About The Position:   The Executive Assistant, Corporate Governance & Board Operations provides high-level administrative and governance support to the Deputy General Counsel and legal leadership team, focusing on board management and corporate governance. As the central liaison for the Board of Directors, this role ensures seamless communication and meticulous preparation of materials for executive meetings. The ideal candidate is a proactive, highly organized professional who handles competing demands with exceptional judgment, strict confidentiality, and high integrity. 

Hybrid 3x a week- NYC In-office Expectations: This position is hybrid in-office, with the ability to work remotely for up to 2 days per week.

About The Team:   The People Inc. legal team operates as a trusted strategic partner across the enterprise, safeguarding the company’s assets, reputation, and compliance standards. We are a collaborative, detail-oriented, and high-performing team that values integrity, proactive problem-solving, and continuous improvement. This role interacts closely with executive leadership, the Board of Directors, and external stakeholders, representing the legal department with professionalism and poise. 

About The Position’s Contributions:   75% Board of Directors & Corporate Governance Support:   •   Manage logistics for Board and Committee meetings, including scheduling, facilities, and virtual arrangements.

• Prepare and distribute confidential Board materials, agendas, and presentations per established timelines. 

•   Maintain the Board portal to ensure secure and timely document updates.

• Coordinate the collection of reports and presentations from executive leadership for Board books. 

•   Track Board action items, resolutions, and follow-up requests to ensure timely completion.       

• Maintain official corporate records, including minutes, resolutions, and governance documentation. 

• Assist with governance initiatives, such as calendars, director onboarding, and shareholder meetings. 

• Oversee the execution and retention of resolutions, written consents, and executive certifications.             

10% Operational Excellence:   •   Identify opportunities to improve administrative and operational processes that increase efficiency within the Legal department.     

• Build collaborative relationships across Legal, Human Resources, Finance, Executive Leadership, and other business functions. 

• Anticipate business needs and proactively recommend solutions that enhance executive effectiveness and department operations.       

10% Executive Admin Support to Deputy General Counsel , Head of Corporate Legal Affairs & Litigation :   • Provide comprehensive executive support to the Deputy  General Counsel (calendar, travel, expenses, and communications)

• Facilitate legal operations (meeting coordination, document management, contract administration, budgeting, and vendor support). 

5% Executive and Legal Team Support Back-Up:   • Serve as back-up coverage during the Executive Legal Assistant's absence to provide comprehensive executive support to the SVP and General Counsel as needed including: calendar, travel, expenses, and communications, meeting coordination, document management, contract administration, budgeting, and vendor support. 

The Role’s Minimum Qualifications and Job Requirements:   Education:   •   Bachelor’s degree in Business Administration, Legal Studies, or a related field preferred; or equivalent combination of education and professional experience.   

Experience:   •   5+ years of executive administrative or paralegal experience supporting C-suite executives, preferably within a Legal department.       

• Experience supporting a Chief Legal Officer, General Counsel, Corporate Secretary, or Board of Directors strongly preferred. 

• Experience handling highly confidential legal, employment, corporate governance, or executive information. 

• Experience coordinating Board of Directors meetings and preparing Board materials preferred. 

• Experience working in a publicly traded company or highly regulated environment is a plus.        

Specific Knowledge, Skills, Certifications and Abilities:   •   Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), Zoom, and Google Workspace ( Gmail, Google Drive, Google Sheets, Google Docs, Google Slides.     

• Demonstrated ability to handle highly confidential, proprietary, and sensitive information with absolute discretion. Demonstrated ability to exercise sound j udgment, professionalism, and discretion. 

• Exceptional written, verbal, and interpersonal communication skills, with the ability to interface confidently with C-suite executives and board members. 

• High level of organizational skill with a proven ability to prioritize heavy workloads, manage multiple deadlines, and maintain meticulous attention to detail and accuracy.

• Strong problem-solving skills with the ability to anticipate executive needs.

• Ability to build strong relationships across all levels of the organization, including executive leadership and Board members. 

• Ability to work independently while maintaining flexibility in a dynamic, fast-paced environment.       

% Travel Required ( Approximate ): 0% – 5% (Occasional travel may be required for off-site board meetings). It is the policy of People Inc. to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, the Company will provide reasonable accommodations for qualified individuals with disabilities.  A

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