Executive Administrative Assistant (Structural Heart ICT), Remote

About this role

We anticipate the application window for this opening will close on - 14 Aug 2026   Careers that change lives start here. Medtronic is a global leader in healthcare technology with a Mission to alleviate pain, restore health, and extend life. Our 95,000 employees work across more than 150 countries to put patients first — developing innovative medical technologies that improve the lives of 72+ million patients each year. Your unique talents will help shape the future of healthcare while building a career grounded in purpose, growth, and impact.

A Day in the Life The Executive Assistant to the Chief Medical Officer (CMO) provides strategic, high-impact executive support within a large, global medical device organization focused on Structural Heart therapies. This role goes beyond traditional administrative support and functions as an extension of the CMO—driving operational rigor, enabling clinical and medical strategy execution, and ensuring seamless coordination across global clinical, regulatory, R&D, quality, and commercial organizations.

The ideal candidate brings deep experience supporting senior leadership, especially medical or R&D leadership [GK1.1]in complex, highly regulated environments, and demonstrates exceptional judgment, discretion, and executive presence.                     Key Responsibilities

Strategic Executive Partnership: • Serve as a trusted thought partner and operational extension of the CMO • Anticipate cross-functional priorities, risks, and opportunities across the business with particular emphasis on strategy, clinical, medical affairs, and regulatory initiatives • Independently manage competing demands to protect and optimize executive focus

Executive Calendar & Priority Management: • Own the CMO’s complex, global calendar, aligning time with enterprise and franchise-level priorities • Proactively resolve conflicts, sequence engagements, and ensure preparedness for critical decision-making forums • Gatekeep requests and communications with a strong understanding of organizational dynamics

Structural Heart Leadership & Governance Support: • Coordinate leadership team meetings, operating reviews, and governance forums across Structural Heart • Prepare high-quality briefing materials, executive summaries, and decision documents • Track strategic initiatives, action items, and cross-functional commitments to ensure follow-through

Clinical, Medical Affairs & Regulatory Enablement: • Support administrative and operational aspects of clinical development and medical affairs activities • Coordinate preparation of materials for advisory boards, investigator meetings, regulatory interactions, and audits • Maintain structured oversight of confidential clinical, medical, and regulatory documentation • (This role does not perform regulatory decision-making but enables execution and compliance readiness.)

Cross-Functional & Global Coordination: • Act as a central coordination point between the CMO and global teams including: • Clinical Development • Medical Affairs • Regulatory Affairs • R&D / Engineering • Quality & Compliance • Commercial & Market Access

• Navigate matrixed organizations and align stakeholders across regions and time zones

Communication & Executive Messaging: • Draft, edit, and manage executive-level communications, presentations, and internal updates • Ensure clarity, consistency, and alignment with corporate and franchise strategy • Handle sensitive communications with diplomacy and professionalism

Travel, Logistics & Executive Operations: • Manage complex global travel logistics, including international itineraries • Oversee expense management and administrative compliance • Anticipate and mitigate logistical challenges to ensure continuity of executive operations

Confidentiality, Compliance & Risk Management: • Handle highly sensitive information related to clinical data, physician relationships, and regulatory strategy • Maintain strict confidentiality and adhere to corporate, legal, and healthcare compliance requirements • Serve as a role model for integrity, discretion, and professionalism

Must Have; Minimum requirements: To be considered for this role, please ensure the minimum requirements are evident in your applicant profile. • High School Diploma or equivalent • Minimum 6 years of experience supporting senior executives (ELT, OLT, CMO, Chief Scientific Officer, or R&D Executive Leadership) • Experience working in a large-complex medical device, biotech, or pharmaceutical organization.

Nice To Have (preferred qualifications): • 8-10 years of experience in cardiovascular, interventional cardiology, or Structural Heart strongly preferred • Familiarity with Structural Heart therapies (e.g., TAVR, TMVR, transcatheter repair/replacement technologies) • Experience supporting clinical trials, medical affairs, or regulatory interactions • Exposure to global product lifecycle management in MedTech

Leadership Attributes • Executive presence with confidence interacting at Board and ELT levels • Highly proactive, solutions-oriented, and detail-driven • Trusted partner who balances urgency with precision • Calm, resilient, and adaptable under pressure

Core Competencies • Exceptional executive-level judgment and organizational agility • Strong business and clinical acumen with ability to synthesize complex information • Outstanding written and verbal communication skills • Ability to operate autonomously in a fast-paced, matrixed, global environment • Advanced proficiency in Microsoft 365 and executive collaboration tools

About Medtronic: Together, we can change healthcare worldwide. At Medtronic, we push the limits of what technology, therapies and services can do to help alleviate pain, restore health and extend life.  We challenge ourselves and each other to make tomorrow better than yesterday. It is what makes this an exciting and rewarding place to be.

We want to accelerate and advance our ability to create meaningful innovations - b

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