Executive Administrative Assistant

About this role

We anticipate the application window for this opening will close on - 21 Aug 2026   Careers that change lives start here. Medtronic is a global leader in healthcare technology with a Mission to alleviate pain, restore health, and extend life. Our 95,000 employees work across more than 150 countries to put patients first — developing innovative medical technologies that improve the lives of 72+ million patients each year. Your unique talents will help shape the future of healthcare while building a career grounded in purpose, growth, and impact.

A Day in the Life                     This Executive Administrative Assistant position will be a key member of Medtronic’s Corporate Tax function based out of the Operational Headquarters facility in Fridley, Minnesota.  This role provides executive administrative support to Medtronic global tax leaders, helping ensure efficient coordination of calendars, meetings, communications, travel, and operational priorities. The position serves as a trusted partner to tax leadership, supporting confidential business activities, facilitating follow-through on key action items, and helping maintain strong execution across the team.

The Executive Administrative Assistant will work closely with internal stakeholders to facilitate leadership meetings, manage documentation and reporting needs, assist with tax notices and filings, coordinate special events, support local facility needs, and partner with tax professionals on special projects as needed.

At Medtronic, we bring bold ideas forward with speed and decisiveness to put patients first in everything we do. In-person exchanges are invaluable to our work. We’re working a minimum of 4 days a week onsite as part of our commitment to fostering a culture of professional growth and cross-functional collaboration as we work together to engineer the extraordinary.

Responsibilities may include the following and other duties as assigned: • Manage complex calendars, meeting coordination, and scheduling priorities for Tax leadership

• Coordinate leadership meetings, business reviews, team meetings, and cross-functional discussions, including agendas, materials, notes, room logistics, visitor needs, and follow-up

• Track action items, decisions, deadlines, and priorities to support leadership accountability and execution

• Draft, edit, and route correspondence, meeting communications, and internal updates as needed

• Prepare executive-ready materials, reports, trackers, and presentations using Microsoft 365 tools

• Coordinate domestic and international travel, expenses, and related logistics

• Support confidential and sensitive business matters with discretion and sound judgment

• Maintain organized digital filing systems, trackers, contact lists, and shared team resources

• Partner with internal teams and administrative colleagues to support consistent execution and communication flow

• Support tax professionals on tax notices and filings, as requested

• Assist with special projects, team events, local facility needs, and other leadership support as assigned

Must Have • 6+ years of relevant administrative or executive support experience supporting senior leaders

• Experience managing complex calendars, meetings, travel, expenses, and confidential information

Nice to Have • Experience supporting finance, tax, legal, or other corporate functions in a matrixed environment

• Experience supporting senior-level leadership teams, business reviews, team events, or executive offsites

• Strong action tracking, follow-up, and meeting coordination skills

• Strong working knowledge of Microsoft 365, including Outlook, Teams, Word, Excel, PowerPoint, SharePoint, and OneDrive

• Experience creating trackers, status summaries, or dashboards in Excel or Microsoft 365 tools

• Familiarity with Concur, vendor coordination, or administrative systems

• Postsecondary education in business administration, office administration, communications, or a related field

For Baccalaureate degrees earned outside of the United States, a degree that satisfies the requirements of 8 C.F.R. § 214.2(h)(4)(iii)(A) is required.

Physical Job Requirements

The above statements are intended to describe the general nature and level of work being performed by employees assigned to this position, but they are not an exhaustive list of all the required responsibilities and skills of this position. 

The physical demands described within the Responsibilities section of this job description are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. For Office Roles: While performing the duties of this job, the employee is regularly required to be independently mobile. The employee is also required to interact with a computer, and communicate with peers and co-workers. Contact your manager or local HR to understand the Work Conditions and Physical requirements that may be specific to each role.

U.S. Work Authorization & Sponsorship At Medtronic, we are committed to fostering an environment where employees can thrive and make a meaningful impact. In alignment with our enterprise-wide workforce planning approach, U.S. work authorization sponsorship (H-1B, TN, J, etc.) is offered exclusively for Principal-level roles and above, where specialized expertise aligns with long-term business needs. Roles below the Principal level require candidates to possess unrestricted U.S. work authorization at the time of hire and for the duration of employment. ‌ Recruitment Fraud Alert We are aware of phishing scams targeting job seekers. Please keep the following in mind: 

Apply only through official Medtronic channels. All legitimate Medtronic recruiting communications come from approved Medtronic platforms and official @medtronic.com email addresses. 

Medtronic will never ask for payment

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