Executive Administrative Assistant

About this role

Careers that change lives start here. Medtronic is a global leader in healthcare technology with a Mission to alleviate pain, restore health, and extend life. Our 95,000 employees work across more than 150 countries to put patients first — developing innovative medical technologies that improve the lives of 72+ million patients each year. Your unique talents will help shape the future of healthcare while building a career grounded in purpose, growth, and impact.

A Day in the Life                     At Medtronic Neuroscience , we bring innovation, expertise, and purpose together to improve care for people living with neurological, spinal, and chronic pain conditions. Our technologies help restore function, improve quality of life, and support better outcomes for patients around the world.

Cranial & Spinal Technologies (CST) advances surgical care for patients with spine and cranial conditions. We develop innovative solutions that help clinicians plan, navigate, and deliver procedures with accuracy, efficiency, and patient outcomes in mind. Check us out on LinkedIn: Medtronic CST

The Executive Administrative Assistant serves as a trusted partner to the President of Cranial & Spinal Technologies (CST) and the Vice President of Operations, providing high-level executive support in a dynamic, global business environment. This role requires exceptional organizational and administrative expertise, sound judgment, and the ability to manage multiple priorities while anticipating executive needs.

The successful candidate will leverage advanced administrative skills, digital technologies, and AI-enabled productivity tools to enhance executive effectiveness and operational efficiency. As a central point of coordination across the organization, this individual will partner with senior leaders, executive assistants, and key stakeholders to drive effective communication, meeting execution, business planning, and operational excellence. The role routinely handles highly confidential information and requires professionalism, discretion, and a commitment to delivering exceptional support.

Primary Responsibilities • Manage complex executive calendars, prioritize competing demands, and coordinate meetings across multiple time zones.

• Coordinate domestic and international travel, including detailed itineraries, logistics management, and expense reporting.

• Prepare, edit, and format executive communications, presentations, reports, and meeting materials.

• Support the planning and execution of leadership meetings, operating reviews, employee communications, business reviews, and organizational events.

• Track action items and follow up with stakeholders to ensure commitments and deliverables are completed on schedule.

• Partner closely with executive assistants and business leaders across Medtronic to coordinate leadership activities and optimize executive effectiveness.

• Manage highly confidential business information with discretion and professionalism.

• Support departmental and cross-functional initiatives, programs, and special projects.

• Establish and maintain files, records, reports, and documentation in accordance with organizational standards.

• Utilize Microsoft 365 and AI-enabled tools to improve productivity, streamline administrative processes, develop executive communications, and enhance business operations.

• Identify opportunities to leverage emerging technologies and digital solutions to increase efficiency and effectiveness.

• Travel may be required up to 20%.

Required Qualifications • High School Diploma or GED with 6+ years of administrative support experience.

• 4+ years of experience supporting senior leaders (Director level or above) in a complex corporate environment.

• Advanced proficiency in Microsoft 365 applications, including Outlook, Teams, PowerPoint, Word, and Excel.

• Experience managing complex executive calendars, travel arrangements, meeting coordination, and expense reporting.

• Experience developing executive presentations, reports, communications, and meeting materials.

• Experience utilizing AI-enabled productivity tools, including Microsoft Copilot and similar technologies, to improve efficiency, streamline workflows, develop content, and support business operations.

• Demonstrated ability to quickly learn, adopt, and leverage new technologies, digital tools, and AI capabilities.

• Experience managing confidential and sensitive information with a high degree of accuracy and discretion.

• Experience coordinating multiple priorities, projects, stakeholders, and deliverables simultaneously.

Preferred Qualifications • Associate's or Bachelor's degree.

• Experience supporting Vice President-level leaders or above.

• Experience supporting multiple executives simultaneously.

• Advanced PowerPoint capabilities, including creation of executive-level presentations and leadership communications.

• Experience coordinating executive leadership meetings, town halls, off-site meetings, and large-scale business events.

• Experience supporting cross-functional projects and organizational initiatives.

• Experience working within a global organization and coordinating activities across multiple geographies and time zones.

• Experience in the medical device, healthcare, life sciences, or other highly regulated industries.

For Baccalaureate degrees earned outside of the United States, a degree that satisfies the requirements of 8 C.F.R. § 214.2(h)(4)(iii)(A) is required.

Physical Job Requirements

The above statements are intended to describe the general nature and level of work being performed by employees assigned to this position, but they are not an exhaustive list of all the required responsibilities and skills of this position. 

The physical demands described within the Responsibilities section of this job description are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reaso

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