Event Coordinator

About this role

JLL empowers you to shape a brighter way .  

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

What this job involves    

The Event Coordinator  assists  with planning and executing internal and external events while ensuring exceptional client experience through proactive communication and high-touch hospitality service. This role serves as the primary point of contact for conference center clients, managing all operations, functions, and  logistics  including scheduling, catering, audiovisual requirements, and event setup coordination. The coordinator  demonstrates   expertise  in executing high-profile meetings with senior executive participation while consistently delivering  high standards  of care that exceed client expectations.   

Your day-to-day tasks will include:    

• Create and efficiently   maintain   Outlook and SharePoint room booking systems.  

• Effectively liaise with Technicians, Cleaners and Reception for meeting set-ups.  

• Ensure accurate room booking information is displayed   on   each room every morning.  

• Monitor meeting room signage condition,   furniture   and AV/VC equipment.  

• Set up and   maintain   professional   rela tionship   with local suppliers.  

• Monitor usage of Food and Beverage meeting consumables in the kitchen and other food services,   maintain   agreed par-stock levels.  

• Plan and organize Meeting and Events, relevant contractors training session.  

• Handle daily Trouble Ticket requests.  

• Maintain adequate stock of all Meeting Room-related items.  

• Liaise with Reception team for external visitor experience improvements.  

• Liaise with Customers for   special requirements .  

• Be the first point of   call   for hosts and guests.  

• Ensure all events for VIPs after   out of hours   are coordinated efficiently and effectively.  

• Efficiently manages all meeting room calendars and incoming booking requests.  

• Ensure   that rooms are prepared and cleared before and after all meetings.  

• Assists   in the organization of any requirements for room bookings including catering   requests.  

Required Qualifications:    

• Bachelor's degree or proven experience as an event planner or organizer.   

• 1-3 years of experience in event planning, project management, hospitality, or related field.   

• Exceptional customer service skills with a demonstrated passion for hospitality and high-touch service delivery.   

• Excellent time management and verbal/written communication skills with the ability to communicate professionally across all organizational levels.   

• Ability to multi-task and manage multiple priorities in a fast-paced environment while delivering results under tight deadlines.   

Preferred Qualifications:    

• Experience working with clients at all levels of an organization, including C-suite executives and senior leadership.   

• Budget planning experience with  demonstrated  ability to develop cost quotes and manage expenses within  allocated  budgets.   

• Willingness and ability to travel  as  needed with flexibility to work some nights and weekends based on event requirements.   

• Highly collaborative interpersonal skills with  a track record  of initiative, integrity, and good judgment in decision-making.   

• Proficient skills in Microsoft Office Suite including Excel, Word, PowerPoint, Visio, and Outlook.   

• Experience with client scheduling software and conference center management systems.   

• Knowledge of audiovisual  equipment  troubleshooting and technical event setup requirements.   

This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.

Estimated compensation for this position:

65,000.00 – 72,000.00 USD per year This range is an estimate and actual compensation may differ. Final compensation packages are determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations.

Location:

On-site –San Francisco, CA If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements.  We’re interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include: • 401(k) plan with matching company contributions

• Comprehensive Medical, Dental & Vision Care

• Paid parental leave at 100% of salary 

• Paid Time Off and Company Holidays

• Early access to earned wages through Daily Pay

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

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