Electronic Resources Cataloging Specialist

About this role

Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process.

Job Category: University Staff

Employment Type: Regular

Job Profile: Library Assistant III

Job Summary: The University of Wisconsin-Madison Libraries seek a creative and energetic Electronic Resources Cataloging Specialist to join the Electronic Resources Cataloging Team with in the Cataloging Department. The Cataloging Department is responsible for providing access to the UW-Madison Libraries' rich collection in all formats. This position focuses on the electronic resources the library and/or the Universities of Wisconsin purchase or subscribe to.

This position provides resource description services and collaborates with colleagues across departments to resolve cataloging issues for electronic resources. They will contribute to the development and implementation of relevant policies, procedures, and workflows to support the department to perform its functions effectively and efficiently. A successful candidate will collaborate with colleagues through committee services and taskforces, as well as professional development activities.

This position is eligible for partial remote work after initial training is complete. A remote work agreement may allow for a maximum of 40% remote per week.

This position is full-time, 100%.

Ongoing/Renewable

Key Job Responsibilities: • Actively participate in an inclusive, welcoming, and respectful workplace (5%)

• Provides complex library services support in absence of a supervisory authority. Acts as a resource to other library staff (0%)

• Interprets policies and procedures to answer non-routine questions and resolve complex issues (0%)

• Hires, trains, and guides student employees and monitors student workflows (0%)

• May create invoices, process complex orders, and resolve any purchasing discrepancies (0%)

• Provides complex support to the day-to-day operations of library services to provide guidance in the use of library information resources, operations, and policies; or to acquire, prepare, and preserve library information resources for use (20%)

• Conducts reference searches to locate relevant materials and answer questions as needed (0%)

• Contributes to the development of policies and procedures (5%)

• Utilizes designated library systems, tools, standards, and practices to locate, retrieve, and organize; or describe, edit, preserve, and reformat a variety of library information resources (60%)

• Participates in committee work within the library and the university (5%)

• Utilizes library software and systems to retrieve, enter, and report on data using a wide variety of applications (5%)

• May assist and educate both face-to-face and remote customers in the use of technologies and tools to create, seek, use, and manage information (0%)

Department: Libraries, Cataloging

Compensation: Starting salary will be based on experience and qualifications. Well-qualified applicants can anticipate earning between $39,335 - $45,000 with final salary based on experience and qualifications.  

This position offers a comprehensive benefits package, including generous paid time off, competitively priced health/dental/vision/life insurance, tax-advantaged savings accounts, and participation in the nationally recognized Wisconsin Retirement System (WRS) pension fund. For a summary of benefits, please see  https://www.wisconsin.edu/ohrwd/benefits/download/univstaff.pdf .

Employees in this position can expect to receive benefits such as generous vacation, holidays, and sick leave; competitive insurances and savings accounts; retirement benefits. Benefits information can be found at https://hr.wisc.edu/benefits/ . 

Required Qualifications: • Excellent communication skills with the ability to collaborate effectively with colleagues and other stakeholders • Demonstrated strong problem-solving skills • Demonstrated ability to independently prioritize workload, manage multiple projects and deadlines effectively, and follow-through on tasks

Preferred Qualifications: • Working knowledge and experience of cataloging and metadata rules, standards, and tools such as the Machine Readable Cataloging (MARC) standard, and Resource Description and Access (RDA) standard • Working proficiency with Microsoft Excel and/or OpenRefine. Experience with large data sets and working in batches. • Familiarity with Online Computer Library Center (OCLC) products (Connexion, WorldShare, etc.). • Experience with an  integrated library system (ex: Alma from Ex Libris) • Ability to analyze problems and suggest solutions

Education: High school degree required

How to Apply: Click the "Apply" button to start the application process. You will be prompted to upload the following documents: • Resume  • Cover Letter

Applicants should attach a cover letter and resume detailing their training and experience relating to the required and preferred qualifications referenced above. The application reviewers will be relying on written application materials to determine which qualified applicants will advance in the recruitment process.

References will be requested from finalists only and are not required with the initial application. Reference requests will be sent via email from SkillSurvey.

Failure to submit the required documents will result in no longer being considered for the position.

Please note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without need of employer sponsorship) on or before the effective date of appointment.  

Contact Information: Caitlin Milnthorpe, caitlin.milnthorpe@wisc.edu, 608-263-4962 Relay Access (WTRS): 7-1-1. See  RELAY_SERVICE  for further information. 

Institutional Statement on Diversity: Diversi

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