Deputy Project Manager - Contracts

About this role

What We're Looking For At HNTB, you can create a career that is meaningful to you while building communities that matter to all of us. For more than a century, we have been delivering solutions for some of the largest, most complex infrastructure projects across the country. With our historic growth, it is an exciting time to join our team of employee-owners.

The successful candidate will help agencies plan, procure, negotiate, and administer critical contracts that advance complex transportation and technology programs. Acting as a trusted owner's representative, this individual will provide strategic procurement leadership, governance support, risk management, and contract administration services from procurement planning through contract execution and implementation.

Responsibilities include:

-Serve as the owner's representative for procurement and contracting activities throughout the project lifecycle. -Advise public agency clients on the selection of procurement methods, delivery approaches, and contract packaging strategies. -Lead planning and delivery efforts for technology systems, tolling systems, operations services, professional services, construction, and maintenance contracts. -Prepare Requests for Information (RFIs), Requests for Qualifications (RFQs), Requests for Proposals (RFPs), Invitations for Bids (IFBs), and related procurement documents. -Develop procurement schedules integrated with overall program and project schedules. -Coordinate procurement and implementation activities across technical, legal, finance, operations, information technology, and executive stakeholders. -Prepare procurement record documentation and recommendation materials for executive management, commissions, boards, and governing bodies. -Establish and administer procurement risk management processes, including procurement-specific risk identification and mitigation strategies. -Advise clients on DBE, SBE, Title VI, and other equity-related procurement considerations. -Manage consultant, vendor, and contractor onboarding and transition activities. -Support contract administration activities including amendments, change orders, option exercises, and performance monitoring.

What You’ll Do: • Mentors and supports project team members in all aspects of contract interpretation and compliance, risk management, and change management protocols. Coordinates and collaborates with the project team, Division Business and Project Controls group, and the Enterprise Operations Contracting & Claims (EOCC) and Risk Management (ERM) groups. • Works with clients and/or user departments to develop statement of work, purchase requisitions, procurement documents, cost estimates, schedule projections, and template contract documents in advance of soliciting bids or proposals from contractors. Manage the procurement process that may include: coordinating and facilitating pre-proposal meetings, responding to contractor questions or comments, issuing addendums, receipt of bids/proposals, responsiveness/responsibility checks, technical evaluation coordination, facilitating presentations or interviews, negotiations of price proposals, contract execution, and kick-off meetings. • Develops and maintains a comprehensive knowledge of the project and all contractual documents, including Owner/Client, Client/HNTB and HNTB/Subconsultant agreements. Identify unfavorable terms, risk allocation, and change dispute procedures. Ensure development and implementation of a flow-down matrix for subconsultant agreements. • Establishes processes for change management within the project team and in cooperation with the client. Proactively capture, track, manage and report all potential project changes and cost impacts utilizing the standard Change Order Log. Ensure contractual compliance of change procedures, including providing of timely notice to the client for all potential changes. Work closely with the Project Manager and project controls staff to quantify all cost and schedule impacts due to changes. Serve as the project lead for advancing potential change orders and defending against back charges and claims. Develop merit arguments for submission to the designer-builder in accordance with the contract requirements and HNTB interests. Advance disputes in a timely manner and in accordance with the contract requirements and HNTB interests. Engage EOCC for contract analysis and merit arguments for all disputes and as needed for complex changes. • Facilitates internal and external risk assessment exercises to identify and assign (i.e. to Owner, Contractor, HNTB) risks identified in the contract and scope of work requirements. Ensure that appropriate risks are passed through to subconsultants (coordinate with EOCC). Proactively capture, track, manage and report all contract and potential project risks (negative and positive) utilizing the standard project-specific Risk Register. • Supports the development and review of all correspondence and other key communications between the project team and the client, and between HNTB and its subconsultants for contract compliance, liability considerations, transfer of risk, and potential changes or claims. Review design team and subconsultant project reports for commitment and liability concerns prior to submission to the client. Participate in scheduled Project Reviews to provide an update on project change order and risk status. • Supports the closing out of all contractual requirements. Assist the PM, EOCC and ERM in the resolution of disputes, claims and litigation issues.

What You’ll Need: • Bachelor's degree in Engineering, Construction Management, Finance or relevant degree plus  • 12 years relevant experience.

What We Prefer: • Bachelor's degree in Engineering, Construction Management, Finance or relevant degree plus 15 years relevant experience. • 8 Lead role working director for the contractor, architect/engineer, or public funding agency. • 10+ years of experience in public-sector pr

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