Department Business Coordinator

About this role

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Closing Date: 08/20/2026 Type of Position: Professional Staff - Operations Job Type: Regular Work Shift:

Sponsorship Available:

No Institution Name: University of Arkansas for Medical Sciences The University of Arkansas for Medical Sciences (UAMS) has a unique combination of education, research, and clinical programs that encourages and supports teamwork and diversity. We champion being a collaborative health care organization, focused on improving patient care and the lives of Arkansans.   UAMS offers amazing benefits and perks ( available for benefits eligible positions only ): • Health: Medical, Dental and Vision plans available for qualifying staff and family • Holiday, Vacation and Sick Leave • Education discount for staff and dependents (undergraduate only) • Retirement: Up to 10% matched contribution from UAMS • Basic Life Insurance up to $50,000 • Career Training and Educational Opportunities • Merchant Discounts • Concierge prescription delivery on the main campus when using UAMS pharmacy

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.  To apply for the position, please click the   Apply link/button.

The University of Arkansas is an equal opportunity institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of any category or status protected by law, including age, race, color, national origin, disability, religion, protected veteran status, military service, genetic information, sex, sexual preference, or pregnancy. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University’s Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights. Persons must have proof of legal authority to work in the United States on the first day of employment.

All application information is subject to public disclosure under the Arkansas Freedom of Information Act.   For general application assistance or if you have questions about a job posting, please contact Human Resources at askrecruitment@uams.edu .

Department: COM | Internal Med Chair Admin Department's Website:

Summary of Job Duties: The Department Business Coordinator will provide comprehensive support to the Department Chair as the Executive Assistant, as well as administrative support to the Department Administrator, Service Line Director, Division Directors, Fellowship Director, Division Administrator, and faculty as needed. This position will serve as the primary point of contact for the department office, overseeing daily operations and ensuring efficient office workflow. The Department Business Coordinator will collaborate with the recruitment and events team to support departmental functions, meetings, and special events. This position will perform a wide range of administrative and operational duties while maintaining professionalism, confidentiality, and effective communication and carry out additional responsibilities and special projects as assigned to support the department's overall mission and objectives. Qualifications: • Bachelor's degree plus two (2) years of administrative, business management, purchasing, or related experience, or

• Associate's degree plus four (4) years of administrative, business management, purchasing, or related experience, or

• High School diploma/GED plus six (6) years of administrative, business management, purchasing, or related experience, required.

Knowledge, Skills & Abilities: • Computer program proficiency level: Intermediate.

• Excellent communication skills: written, verbal, listening.

• Must be able to interact well with others one-on-one and as part of a team.

• Ability to set priorities and maintain a high level of organization while managing multiple deadlines.

• Possess a high degree of initiative for independent work.

• Demonstrate attention to detail, accuracy and thoroughness.

• Handle sensitive information with absolute confidentiality.

• Computer experience and the ability to learn additional programs as needed.

• Graduate Medical Experience or related preferred.

Responsibilities: • Oversees travel day-to-day for the Internal Medicine department, including BTA-card management and staying up to date on the latest campus policies for multiple programs to include 12 divisions.

• Creates spend authorizations, expense reports, and process reimbursement requests for faculty, staff and External Committee Members.

• Arranges hotel, flight, car rental, conference registration and other requirements for department faculty and staff across 12 programs/divisions. This is to also include any recruitment candidates and guest speakers hosted by the department.

• Assists in developing, maintaining and upholding departmental processes.

• Manages schedules, documentation, meetings, events, and other office duties.

• Coordinates and plans department-wide events.

• Handles day-to-day operations such as answering phones, mail duties, reports, ordering supplies, and addressing faculty needs.

• Oversees procurement for the Internal Medicine department, including p-card manag

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