Corporate Document Control and Records Manager

About this role

Thanks for your interest in Oklo! We are searching for a Corporate Document Control and Records Manager to join our team.

Position Description

The Document Control Manager is responsible for developing and implementing processes and procedures for document control at Oklo. They will manage the entire lifecycle of documents within Oklo, ensuring that documents are accurately created, stored, tracked, and distributed in compliance with both internal standards and external regulations. This role involves overseeing the organization of digital records, implementing both document management and document control systems, and maintaining version control. This individual will work closely with departments across Oklo to ensure easy access to documents, handle revisions, and ensure compliance with regulatory requirements. They will also support audits and assist in ensuring proper document retention and disposal according to established policies.

The Document Control Manager will also collaborate with project teams and external vendors, ensuring smooth communication and timely distribution of documents across departments. A key part of the role is maintaining accuracy, developing and improving document control processes, and implementing improvements to existing systems. This role will also involve direct intake of controlled documents and hands-on implementation of the developed processes and procedures. The ideal candidate will be detail oriented, highly organized, and capable of managing multiple tasks while maintaining regulatory compliance and supporting the overall efficiency of the organization.

Specific responsibilities may include:

• Review company business processes and stakeholder needs to develop record, document, and data storage and access solutions

• Develop policies, procedures, and work instructions to implement records management and document control strategies

• Manage the overall data architecture of records and controlled documents, including access restrictions

• Write document control and document management procedures for use across Oklo

• Monitor and enforce document control policies and procedures to maintain document integrity

• Review, edit, and update documentation for accuracy, format, and compliance with company standards, including controlled document intake

• Collaborate with the quality assurance team to maintain consistent document control practices

• Revise company-wide document management processes and procedures

• Train staff on document control and document management process and procedures, both initially and on a recurring basis, as well as generate and maintain training records

Minimum Qualifications:

• A Bachelor’s degree or relevant work experience; more experience is a plus

• Experience with digital document management/control platforms

• Knowledge of document control best practices

• Strong attention to detail

• Strong organizational skills

• Excellent written and verbal communication skills

Bonus Qualifications:

• Experience in a regulated environment

• Experience with quality assurance (NQA-1 desired but not required)

Who you are:

A startup person : You aren't driven by titles or hierarchy, and prefer efficiency to excess process. You don't need or expect to have a lot of guidance but you enjoy working in a fast-paced team. If you prefer the culture and feel of a large organization, that is great, but you likely won’t enjoy working with us! There is plenty of important work and plenty of good opportunities with organizations like that.

Motivated : You are self-motivated. You bring an enthusiasm to the team, and imbue a sense of passion that goes beyond clocking in and clocking out. This isn’t about a fake or arbitrary “pieces of flair” mentality or lack of work-life balance! It is about being a part of the vision and feeling a part of reaching team goals.

A team-player : Oklo genuinely is a team. We aren’t about taking credit for ourselves, and we aren’t about pushing blame to others. We do incredible things because we work as a team.

An excellent communicator : We need a person who is not only technically competent but also a clear and upbeat communicator.

Creative : Being creative means that when things fall outside clear scopes or processes or problems arise without clear solutions, you are able to identify it as well as invent ways to solve a problem or fill a need without micromanagement. The successful person in this job will not only be creative, but also enjoy being creative and solving open-ended problems which may change day-by-day.

Detail-oriented : This focus is a big part of excellence, consistency, and quality. Excellent grammar and spelling matter for both good communication as well as the image of the company that we put forward.

About Oklo travel requirements:

Oklo requires remote employees to travel to headquarters (Santa Clara, CA) twice a quarter annually, based on business or team needs, including attendance at team meetings, off-sites, and other company events or gatherings. For the first two weeks of onboarding, employees are required to be in person at headquarters in Santa Clara, CA.

About Oklo compensation:

Salary: $90,000-150,000

Oklo offers flexible time off, equity, bonuses, competitive pay, 401(k), health insurance (with employer contribution), HSA, FSA, flexible work hours, wellness credits, and other benefits.

This position may involve access to information subject to U.S. export control laws. Only applicants who meet the definition of a U.S. person under applicable laws may be eligible.

About Oklo Inc.: Oklo Inc. is developing fast fission power plants to deliver clean, reliable, and affordable energy at scale; establishing a domestic supply chain for critical radioisotopes; and advancing nuclear fuel recycling to convert nuclear waste into clean energy. Oklo was the first to receive a site use permit from the U.S. Department of Energy for a commercial advanced fission plant, was

Similar jobs

• Quality Operations Program Manager - Document Control — Veeva · Remote
• Quality Operations Program Manager - Document Control — Veeva · Remote
• Document Controls Specialist — Olsson · Fort Worth, TX; Lincoln, NE; Omaha, NE; Overland Park, KS
• Quality Document Control Specialist — Byheart · Allerton, Iowa, United States
• Data Compliance Manager — Centerfield · Los Angeles, California
• Project Controls Manager — Marianaminerals · Houston, TX
• CRM Manager — Tripadvisor · Needham, MA
• CRM Systems & Lifecycle Manager — Hs · Remote - United States